Executive Assistant

Working at Tropicana is more than a job, it's an opportunity to build a meaningful career. It means a chance to help shape the future of some of the world's best-known brands. To grow personally and professionally. To be part of a progressive, independent company that cares about its people, is proud of its products and aspires to do good for the planet and the communities we serve.
At Tropicana Brands Group, you'll:

• Be part of a diverse and creative team that is continuously reimagining our iconic juice brands to offer the highest quality products that exceed consumers' desires
• Find roles that have the potential to stretch and expand and allow for greater influence and impact across the organization
• Drive business results through collaboration, diverse perspectives and the freedom to think boldly
• Be able to move decisively with constant, forward momentum

We are hiring an Executive Assistant to join our team!
What's Your Role?We are seeking a highly skilled and talented Executive Assistant to support our Commercial Leadership Teams. The ideal candidate is located in Chicago and will work on a hybrid schedule, splitting time between both a home office and the TBG headquarters in Chicago's Old Post Office building.
Key Responsibilities include but are not limited to:

• Coordinating travel arrangements (domestic and international), including booking flights, car rentals and making hotel & restaurant reservations when needed.
• Coordinating the details associated with meetings and external events.
• Preparing and handling highly confidential and proprietary information.
• Preparing and reconciling T&E reports on behalf of select team members in Concur and P-card as appropriate.
• Maintaining content, accuracy and visual organization of files (or informational databases).
• Acting as scribe in weekly/monthly team meetings and creating/maintaining action logs as needed
• Organizing, maintaining and procuring office supplies.
• Managing, updating and appropriately communicating departmental documents and distribution lists.
• Preparing for and facilitating onboarding for new hires on Commercial team
• Managing departmental projects as assigned.
• Supporting as needed with PowerPoint presentations.
• Answering phone or email inquiries in a professional, courteous and helpful manner and appropriately handling vendor calls and emails.
• Actively participate and assist in the coordination of office spirit and networking events
• Filing and retrieving corporate records, documents, and reports
• Greeting visitors to the organization in a professional, welcoming and helpful manner

Requisites

• A minimum of 5 years of executive administrative experience supporting C-suite and/or senior-level executives.
• Proven track record of managing multiple and competing priorities.
• Must be highly organized, pay close attention to details and proactively follow-up.
• Ability to anticipate needs and issues and act accordingly in addition to exhibiting good judgment.
• Ability to manage workload in a fast-paced and high-intensity work environment.
• Must be able to flex schedule to meet work demands (ex. early mornings, after hours).
• Must be proficient in Microsoft Office suite (Outlook, Word, Excel)
• Must have advanced PowerPoint skills and be able to independently create high-quality presentations that include charts, graphs, other visuals, etc.
• High proficiency using Apple products and systems, including Mac computers, iPad, iPhone, mobile applications, and iOS; proficiency in Adobe Acrobat a must.
• Must have strong communication, interpersonal, time management, and problem-solving skills.
• This position is limited to persons with indefinite right to work in the United States.
• Home office application and infrastructure knowledge required

This position is limited to persons with indefinite right to work in the United States.
#LI-Hybrid