Executive Assistant - Legal

*Reporting to
Vice President, Chief Compliance and Risk Counsel
VP, Chief Regulatory Counsel and Primary Security Officer
The Company
Aptiv is a global technology company that develops safe, green, and connected solutions that enable the future of mobility. The company has over 200,000 total employees and operates 11 major technical centres and 131 manufacturing locations in 48 countries. Geographically diversified, with revenues in North America representing roughly 37% of total revenues, Europe representing 31%, Asia Pacific 30%, and South America representing 2% of total revenues.
Uniquely positioned to deliver end-to-end smart mobility solutions
Our name represents knowledge, adaptiveness and drive. It highlights our ability to both envision the future and to bring it to life, making it real through our portfolio of safe, green and connected technologies and deep systems integration expertise.
For more information about Aptiv, visit the company's website at https://www.aptiv.com/home
The Role
The Executive Assistant will operate in a dynamic, rapidly changing environment which requires flexibility, adaptability and initiative, as well as excellent organizational and problem-solving skills. This role acts as a key member of the Legal team, supporting three executives by managing calendars, keeping them prepared for internal and external meetings, advising of outstanding issues and proactively following up.
The ideal candidate will be experienced in handling a wide range of executive support tasks and enjoy the challenge of supporting the Office of the PSO within the Legal team. The role requires interacting with staff at all levels, while maintaining a high level of professionalism.
Responsibilities

• Responsible for managing a heavy calendar to ensure effective and proactive time management.
• Proactively identify scheduling conflicts and other issues; thoughtfully assessing whether to manage scheduling and other tasks independently, triage to the team, or escalate.
• Manage all meeting logistics (e.g., conference room reservations, AV/IT arrangements, catering, greeting guests, etc.) and work with meeting participants to ensure that materials are provided in advance and printed if needed.
• Manage logistics for team meetings, workshops, events and functions
• Professionally, responsively and judiciously interact with all levels of the organization, including officers and board members, as well as external stakeholders.
• Facilitate incoming and outgoing communication ensuring it is responsive, welcoming and effective (telephone, electronic, hard copy and in-person).
• Develop working relationships with other Executive Assistants to facilitate information flow and scheduling process.
• Draft, prepare, edit and format business and legal documents (including preparing redlines) using Microsoft Word, PowerPoint and Excel.
• Manage meeting agendas and meeting minutes and effectively communicate action items.
• Effectively manage recordkeeping with electronic and hard copy filing of documents.
• Create and organize information and generate reference tools for ease of use by the team.
• Prioritize and follow up on incoming issues and concerns.
• Assist in onboarding of new team members.
• Assist with project work, based on interest and ability.
• Organize all domestic and international travel arrangements including air travel, ground transportation and hotel reservations; ensure passport and visa requirements are met.
• Prepare expense reports and track reimbursements through Concur system.
• Proactively collaborate with supply chain and finance teams to expedite purchase order workflows and initiate follow up when necessary to ensure deadlines are met.

Ideal Candidate
A successful candidate will have:

• Minimum of five years of experience working as an Executive Assistant
• Proficiency in Microsoft Office (Outlook, Word, PowerPoint, Excel and Teams)
• Strong interpersonal and communication skills (both verbal and written)
• Self-starter; demonstrates resourcefulness with proven ability to anticipate needs and manage multiple tasks
• Flexible "can do" attitude; able to adapt and reprioritize to shifting or competing priorities
• High level of judgment and discretion related to sensitive and confidential information and experience handling attorney-client privileged information
• Strong organizational skills and attention to detail
• Motivated by working in a fast-paced, dynamic environment
• Stays current on and easily adopts new technology
• Ability to work under pressure and meet deadlines
• Ability to work independently and as part of a team

In addition, the ideal candidate will have the following preferred qualifications:

• Proficiency in Adobe Acrobat Professional, WebEx, Zoom, Teams, Workday, Sharepoint, OnIt and Concur
• Previous experience at a global organization, working with a dispersed team
• Experience working as a paralegal or as an integral part of a Legal or compliance team
• Customer-service mindset
• Good understanding of corporate governance and related policies and procedures

Aptiv Reward & Advantages

• Competitive compensation package including; Bonus Potential
• Learning, professional growth and development in a world recognized international environment
• Access to internal & external training, coaching & certifications
• Recognition for innovation and excellence
• Opportunities to give back to the community
• Meaningful work that makes a difference in the world

Some see differences. We see perspectives that make us stronger.
Diversity and Inclusion are sources of innovation and creativity, both of which are essential to Aptiv's success. Everyday our diverse team comes together, drives innovation, pursues solutions, and meets challenges using their unique abilities, perspectives and talents, changing what tomorrow brings. When you join our team, you'll get encouraged to think boldly, express your viewpoint and innovate as a matter of habit.
Some See Technology. We See a Way to Make Connections.
At Aptiv, we don't just see the world differently; we work to change reality. That means developing technology that rewrites the rules of what's possible in the pursuit of making transportation safer, greener and more connected. Today there are more than 190,000 of us globally, located in 46 countries, and united by one mission. Join the movement and together, let's change tomorrow.
Salary Range: $90K - $120K
*As a candidate for this position, your salary and will be contingent upon your work experience, education, skills and any other factors Aptiv considers relevant to the hiring decision.
Location
New York, NY (also supporting Boston, MA)
Privacy Notice - Active Candidates: https://www.aptiv.com/privacy-notice-active-candidates
Aptiv is an equal employment opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, national origin, sex, gender identity, sexual orientation, disability status, protected veteran status or any other characteristic protected by law.