Executive Assistant

As an Executive Assistant on a high performing agent team, focused on sales, you will provide high level administrative, operational and marketing support to a lead agent. You will be tasked with building operational systems, implementing administrative processes, methodically organizing the office and managing end-to-end business operations, overseeing all core social, marketing and real estate activities. Candidate should be highly presentable, have a direct approach to tasks, with impeccable follow through and organizational skills. Exceptional communication skills, specifically verbal and written etiquette are necessary.

Focused, energetic and driven, we are looking for someone who is hungry to achieve their professional goals. Being organized and having meticulous attention to detail is extremely important. You must be able to pivot between competing priorities and constantly think of ways to streamline the workflow and efficiencies of the team. Must be technologically savvy, have a strong creative eye, create innovative social content and progressive marketing campaigns.

In this role you will:

• Implement operational improvements, working with team to locate and execute best practices in structuring an efficient work flow
• Build efficiency and effective responsiveness into existing operations, and help define new operational strategies
• Work closely and effectively with the principal agent to keep him well informed of upcoming commitments and responsibilities and follow up as necessary
• Create and manage agent drive, calendar, contacts, listings, social networks, marketing collateral and website
• Manage external requests and retrieve messages on behalf of the agent, providing effective communication to both parties as appropriate
• Work closely and effectively with the agent to keep them well informed of upcoming commitments and responsibilities and follow up as necessary
• Manage external requests and retrieve messages on behalf of the lead agent, providing effective communication to both parties as appropriate
• Coordinate calendars and schedule relevant meetings and travel arrangements
• Assist with other related deal duties as required by the lead agent, such as managing deal sheets and coordinating open house lists
• Assist with ad-hoc projects depending on the needs of the office
• CRM management
• Email marketing
• Mail marketing
• Social media management
• Complete Real Estate activities as required such as Board Packages, listings and CRM management

What We're Looking For:

• 1 year+ administrative / marketing support experience
• B.A / B.S degree or equivalent experience
• Proficiency with Google suite of products (docs, sheets, slides)
• Mailchimp (or similar tools) experience is a plus
• Highly organized and detail oriented
• Strong technological aptitude
• Fast learner and growth orientated
• Strong written and oral communication
• Excellent organizational and time management skills
• Strong interpersonal skills and ability to multitask in a fast paced environment
• Pleasant and professional demeanor at all times with great attention to detail
• Expectation of confidentiality on all business matters
• Ability to put a board package together
• Great ability to focus
• Concerned about doing things the right way
• Calm under pressure
• Learning based and feedback driven
• Proven ability to succeed
• Real estate license preferred but not essential

This position will not be a member of the Douglas Elliman Employee Team. In this role you will work directly with an agent team that hangs their real estate license with Douglas Elliman. Any compensation will be paid by the Agent Team.

If you are interested, please reply to this listing with the following:

• Resume

We look forward to hearing from you!

Job Type: Full-time

Pay: From $65,000.00 per year

License/Certification:

• Real Estate License (Preferred)

Work Location: In person