Executive Assistant In Gainesville, Fl

The Collier Companies is seeking an Executive Assistant!

This is an on-site role, reporting out of The Collier Companies Florida Home Office in Gainesville, which offers beautiful natural areas, a temperate climate, and tremendous educational, cultural, and commercial opportunities. Gainesville was recently ranked as one of the top 10 places to live in the United States.

The Executive Assistant position is a full-time support position that reports to the Vice President of Operations. You must be effective in planning, prioritizing, and executing tasks in a timely manner. You must also exhibit skills in building & maintaining strong relationships both internally & externally. The ideal candidate is both approachable & respectful, comfortable with new technology, virtual meeting platforms and scheduling systems.

The Executive Assistant's primary responsibility will be to demonstrate on a consistent basis initiative, professionalism, poise and flexibility and work within an environment of frequent interruptions, conflicting priorities, and varying workloads. The Executive Assistant will showcase strong interpersonal skills with the ability to interface effectively with a wide variety of internal and external customers.

Perks - The Good Stuff:

• The Collier Companies 401k match is 100% of your contribution up to 10% of your gross income.
• Up to 24 days off during your first year with annual increase!
• Stylish TCC logo attire provided
• Comprehensive Medical, Dental & Vision Insurance
• Group & Supplemental Life Insurance policy options
• Reimbursement accounts & prepaid Legal Services
• Industry education opportunities

The Ideal Candidate:

• A detail-oriented self-starter with prior experience in Real Estate Operations
• Someone who exhibits sound judgment with the ability to prioritize and make decisions.
• Energetic and eager to tackle new projects and ideas.
• Comfortable interacting with high-level executives
• A team player capable of cultivating productive working relationships across the firm.
• Resourceful, can-do attitude
• Thrives in a fast-paced environment.

Your Skills - Show Us What You Got:

• 3+ years of experience supporting administrative functions at the executive level.
• Ability to anticipate needs, resourcefulness and responsiveness are essential.
• Extensive Excel experience preferred, including formula creation.
• Manage multiple calendars, including making and prioritizing appointments.
• Arrange on- and off-site meetings, events, appointments & travel for leadership with supporting materials as needed.
• Ability to thrive in a fast-paced environment and operate with a high sense of urgency.
• Ability to research, compile and summarize complex and or large qualities of data into short work products.
• Maintain confidentiality in all aspects of team and company information.
• Utilize efficient time management with the nuances of complex administrative assistance at the executive level.
• Complete accurate and detailed leadership department expense reporting and other departmental reports.
• Ensure that leadership is informed of priorities, deadlines and challenges.
• Assist in tracking key operational metrics by organizing and compiling data, researching facts, and coordinating information retrieval.
• Highly developed written communication skills, including report writing, presentations, email correspondence and verbal communication skills.
• Act as first point of contact for elevated resident issues on behalf of the VP of Operations

Our Culture - How We're Different:

The Collier Companies is a fast-growing company that fosters a professional attitude and a strong team spirit. We are committed to training our teams well, honoring their achievements, and promoting from within. The Team Members who work here are outgoing, caring, and proud of what they do.

• At The Collier Companies, we recognize TEAM MEMBERS for being the foundation of our success.
• Our mission is PROUDLY MAKING YOUR HOME THE HEART OF OUR BUSINESS.
• We are good STEWARDS to each other, believe in collaboration and support one another to achieve our mission.
• We PRIDE ourselves on the principles taught in "The 7 Habits of Highly Effective People", written by Stephen Covey.
• The Collier Companies Team Members are committed to CANI (Constant & Never-Ending Improvement) & to utilizing our I&R (Initiative & Resourcefulness) to find solutions that are BOTH E&E (Efficient & Effective) that we implement via IIT (I Intend To ____)
• We are committed to ONGOING LEARNING - At The Collier Companies & sponsor Book Clubs that support growth.
• GROWTH - We have a goal to double in size within the coming decade! Our team members have a FIRE IN THE BELLY and hold the torch with a BURNING SENSE OF URGENCY!
• We bring STABILITY into the marketplace and to our residents with a PERPETUAL HOLD strategy. This benefits our human capital, finances, and customer experience.
• ROOTED - We are a privately owned group that's been in business since the 1970's and the world's largest privately owned student housing company and growing multi-family apartment organization!

PROUDLY MAKING YOUR HOME THE HEART OF OUR BUSINESS

Background checks are an employment requirement. Upon submission of your application, you will be invited to complete our candidate assessment. 

These are required steps in the hiring process.

The Collier Companies is an Equal Opportunity Employer

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