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Form of workExecutive Assistant I
Overview:
The Executive Assistant I will assist with the day-to-day administrative and support functions for the Nursing Pathway in the Division of Health & Public Safety, one of four academic divisions at Cincinnati State Technical & Community College. The Executive Assistant I collaborate with other administrative support personnel to ensure smooth operations and optimal customer service to students, faculty and visitors. The environment is fast-paced and student-focused. Schedule may vary depending on Divisional needs during peak enrollment periods.
Essential Duties:
- Provide secretarial/administrative support for the Associate Dean/Director of Nursing, Program Chairs and Faculty in the Nursing pathway
- Support the Division and front office when needed
- Receive visitors, answer telephone, and relay messages
- Assist students in making appointments with advisors and instructors
- Assist in compilation of reports and organizing documents for accreditation
- Coordinate mailings and other large-scale messaging
- Scan student background checks into Image Now and keep originals organized and filed in locked area
- Scan Nurse Aide Training Documentation and create paper files for Nurse Aide Training Coordinator.
- Make Associate Dean/Director of Nursing aware of any positive background checks so these may be reviewed.
- Prepare program letters of completion from College data base for Director, and format for submission to Ohio Board of Nursing (OBN)
- Assist Associate Dean/Director in maintaining faculty and student files as required by OBN and ACEN
- Assist in preparations for Ohio Department of Health, Board of Nursing and ACEN accreditation visits.
- Maintain records of purchases of supplies and materials required
- Arrange meetings and take minutes when requested
- Assist in coordination of events and activities
- Manage Outlook calendars for Director of Nursing
- Support and contribute to meeting Division and institutional student success goals and key performance indicators
- Perform other duties as assigned by the supervisor and Dean, Health & Public Safety
Minimum Qualifications:
- High school diploma or equivalent
- Minimum of two (2) years of secretarial/administration experience in a professional office setting
- Experience and strong competencies in Microsoft Office suite of business software, including Word, Outlook, PowerPoint and Excel
- Experience and competency in developing, managing and maintain databases using Excel, Access or other similar software
- Highly developed customer service skills and the ability to maintain courteous service during high volume periods
- Ability to work assigned schedule which may include schedule variations during peak enrollment periods
Preferred Qualifications:
- Associate's degree in relevant field
- Four (4) or more years of secretarial/administration experience in a professional office setting
- Experience with Ellucian Colleague
- Experience working in a higher education / community college setting
- Experience working in a Nursing program
Desired Competencies:
- Excellent interpersonal skills
- Strong written and oral communication skills and the ability to communicate effectively with diverse professional, community, and student populations
- Self-motivated with well-developed organizational and planning skills
- Ability to work effectively individually and as part of a team
- Adaptable, attentive to detail, and resilient under pressure
Details:
Reports To: Associate Dean of Health & Public Safety/Director of Nursing
Position Level: Executive Assistant I (Grade 17)
Compensation: $18.66 per hour
Contract Affiliation: SEIU
Classification: Non -Exempt
Status: Full-time
Benefits:
Cincinnati State provides employees with high quality and cost-effective benefits with a variety of options:
- Medical Insurance (PPO- employer covers up to 92% of the premium, HDHP- employer covers 100% of the premium)
- Dental Insurance (employer covers 100% of the premium)
- Vision Insurance
- NO WAITING PERIODS! Medical, Vision and Dental benefits are effective from day one of employment!
- Flexible Spending Accounts and Health Savings Account (employer contributions)
- Short-Term Disability: Offering 60% of your salary.
- Life Insurance and AD&D Insurance (employer paid)
- Supplemental Life Insurance, Critical Illness and Accident: Optional at employee expense
- Pet Insurance
- Employee Assistance Plan for employees, spouse and dependents
- Tuition Waiver for employees, spouse and dependents
- Tuition Reimbursement
- Free parking
- 10 annual paid holidays in addition to generous paid time off options including vacation, sick, personal leave, and winter season days.
- Employees at Cincinnati State qualifies for Public Service Loan Forgiveness
Retirement:
As a Cincinnati State employee, and an employee of an Ohio public institution, you will not contribute to the Federal Social Security system. Instead, our employees will contribute to a State Retirement Plan (SERS or STRS) or an Alternative Retirement Plan (ARP): 403B and/or Deferred Compensation Program 457 Plan.
EOE- Committed to Creating a Diverse and Inclusive Work Environment
Cincinnati State Technical and Community College, as well as its individual academic divisions, is committed to a policy of equal opportunity in all its activities and programs, including employment and promotion. It does not discriminate on the basis of race, color, national, or ethnic origin, citizenship status, religion, sex, sexual-orientation, age, physical disabilities, veteran or marital status.
