Executive Assistant

Responsibilities

• Report to the Executive Director
• Organize and schedule appointments
• Write and distribute email, correspondence memos, letters, and forms
• Create action items from verbal communication
• Create efficient and organized systems
• Speak into prioritization of tasks
• Assist in the preparation of regularly scheduled reports
• Develop and maintain a filing system
• Maintain contact lists and update CRM entries
• Book travel arrangements
• Submit and reconcile expense reports
• Act as the point of contact for internal and external communication
• Manage donor communications on behalf of the Executive Director
• Assist with fund development event coordination and foundation management tasks

Requirements and skills

• Proficiency in MS Office, Google drive apps, and Canva
• Excellent time management skills and the ability to prioritize work
• Attention to detail and problem-solving skills
• Excellent written and verbal communication skills
• Strong organizational skills with the ability to multi-task
• Associate’s Degree; additional experience as an administrative assistant or secretary a plus
• Experience in the theatre or broader entertainment industries an advantage, but not a requirement

Job Types: Part-time, Contract

Pay: $21.00 - $23.00 per hour

Expected hours: 15 per week

Benefits:

• 401(k)
• Dental insurance
• Flexible schedule
• Health insurance
• Paid time off

Schedule:

• Choose your own hours

Education:

• Associate (Preferred)

Location:

• Charlotte, NC (Required)

Work Location: Remote