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SalaryRanked one of Tennessee’s top places to work, MHC is a rare and special place where outstanding company culture is intentional. Where clients and associates are treated the same, as equals.
Mental Health Cooperative, Inc. (MHC) was formed in 1993 to serve individuals with severe and persistent mental illness. Since then, we have expanded our services to children and adolescents with severe emotional disorders across Middle and East Tennessee.
Our sole purpose is to support and treat those challenged with serious mental illness and poverty. Although based out of Nashville, we serve several communities across middle and East Tennessee with satellite offices in Antioch, Gallatin, Dickson, Columbia, Cleveland, Murfreesboro, Clarksville, Cookeville, Chattanooga, and Memphis.
If you are interested in joining a team that is caring, collaborative, innovative and energizing this might be a great place for you!
Job Title: Executive Assistant
JOB SUMMARY: Provides administrative support and assistance to the Executive Team while serving as the liaison to outside agencies and the Board of Directors on behalf of the CEO. Performs full range of administrative services and executes independent decisions under minimal supervision within established guidelines. Manages special projects, creating reports and data management. Represents MHC’s mission and philosophy to the community, as well as to internal MHC staff.
Schedule: Mon-Fri, 8a-4:30p (onsite)
Salary: $55k-$60k/year
RESPONSIBILITIES:
- Serves as support to Executive Leadership and others as needed.
- Coordinate complex scheduling and calendars for reoccurring and ad hoc executive leadership meetings, including weekly Ops meetings, Quality and Compliance meetings, finance meetings, etc.
- Attend executive meetings as assigned and complete minutes.
- Serves as the liaison to the Board of Directors. Establish and manage a communication plan for the Board of Directors, including notification of committee and board meetings, completion of board
- Coordinate complex scheduling and calendar management for reoccurring and ad hoc Board and Board Committee meetings.
- Maintain and refine internal processes that support executives companywide.
- Provide Grant, Contract and MOU support as
- Maintain a database of documents and files including but not limited to presentations, contracts, project plans, proposals, meeting approvals, meeting minutes, templates and
- Design and format reports, forms, proposals, correspondence. Create, format, type, edit, proof, and finalize reports and presentations with attention to detail using Microsoft 365, Excel, Word (including Mail Merger), SharePoint and
- Provide screening, prioritizing of inbound communications via telephone, mail, and e-mail to resolve critical issues in a timely manner while exercising the utmost degree of discretion and
- Provide project management, partner with staff when needed to accomplish projects and initiatives as directed by Executive Team in a timely and professional
- Manage sensitive matters with a high level of confidentiality and discretion.
- Contribute to team effort by accomplishing related results as needed.
- Manage complex office administrative work requiring the use of independent judgment and initiative.
- Demonstrate excellent communication and time management skills; ability to meet deadlines.
- Provide other day to day assistance as requested by Executive.
REQUIREMENTS:
- Associates Degree in Business Administration or related
- Two years of Administrative assistant experience is required
- Additional years of related work experience may be substituted for the required education on a year-for-year
- Proficiency in Microsoft Office 365 essential, including a strong working knowledge and experience in Excel, PowerPoint, Outlook, Word, SharePoint and Access; experience with Concur
- Demonstrate professional attitude with an ethical work
- Valid Tennessee Driver’s License
- Acceptable Criminal Background Investigation
ABOUT YOU:
Core Competencies
Problem Solving
- Uses rigorous logic and methods to solve difficult problems with effective solutions; can see hidden problems
Integrity and trust
- Is widely trusted; is seen as a direct, truthful individual; can present the unvarnished truth in an appropriate and helpful manner; keeps confidences; admits mistakes
Technical Knowledge
- Possesses required functional and technical knowledge and skills to do his/her job at a high level of accomplishment; demonstrates active interest and ability to enhance and apply new functional
Customer Service /Approachability Skills
- Treats employees and consumers with respect and dignity; builds appropriate rapport with co- workers and vendors; maintains friendly customer service attitude; ability to work with other departments; ability to give and receive
Communication
- Notifies supervisor/manager of concerns, issues or ideas; listens well and with interest; speaks directly to employees with direct eye
Dependability
- Schedules PTO in advance; attends all mandatory in-services; follows all policies and procedures; strong follow-up
Team oriented
- Assist others as needed, flexible to changes; participate in team meetings. Problem solving
- Uses rigorous logic and methods to solve difficult problems with effective solutions; can see hidden problems
Time Management
- Uses time effectively and efficiently; concentrates efforts on the most important priorities; adeptly handles several tasks at
BENEFITS:
Mental Health Cooperative offers a full comprehensive benefit plan for you to participate in. The following products are available:
- Medical Insurance/Prescription Drug Coverage
- Health Savings Account
- Dental Insurance
- Vision Insurance
- Basic Life and AD&D Insurance
- Short- & Long-Term Disability
- Supplemental Life Insurance
- Cancer Insurance
- Accident Insurance
- Critical Illness Insurance
- 403b - Retirement Plan
- Calm App for medication and mental health
- Gym membership discounts
Mental Health Cooperative embraces inclusion, diversity and equal opportunity. We're committed to building a team that represents a variety of backgrounds, perspectives, and skills. Mental Health Cooperative is an equal opportunity employer and does not discriminate on the basis of race, national origin, gender, gender identity, sexual orientation, protected veteran status, disability, age, or other legally protected status.
Education
Required- Associates or better
