Executive Assistant

Welcome to Good Carbon Co., where we're not just reimagining the future; we're actively building it, one sustainable project at a time. Rooted in our commitment to both our clients and the communities we serve, we're pioneers in the transformation of real estate into eco-friendly havens. From acquiring properties to crafting them into super energy-efficient residences for our tenants, we're driven by a relentless passion for innovation and problem-solving.

At Good Carbon Co., we're not just a company; we're a movement of forward-thinkers, visionaries, and solution architects, all united in our mission to decarbonize the built environment. If you're ready to make a meaningful impact and shape the future of sustainable real estate, we invite you to join us at Good Carbon Co.

The Executive Assistant will play a crucial role in supporting the CEO by managing their calendar, communications, administrative tasks, and strategic projects. The ideal candidate will be proactive, resourceful, and able to anticipate the needs of the CEO and the broader team. This role requires exceptional organizational skills, attention to detail, and the ability to thrive in a fast-paced environment. Some travel will be required.

Roles & Responsibilities

Calendar and Schedule Management:

• Maintain a meticulous calendar for the CEO, scheduling meetings, appointments, travel, and personal time.
• Act as a gatekeeper, managing the CEO's time effectively by prioritizing and filtering requests.
• Proactively handle changes and unexpected issues, rescheduling and managing conflicts to ensure a smooth flow of the CEO's day.
• Prepare agendas and briefing materials for upcoming meetings and presentations, providing background information and key points.

Communication and Liaison:

• Manage communication channels including phone calls, emails, and Slack messages.
• Serve as a spokesperson, effectively communicating the CEO's decisions and announcements to relevant stakeholders.
• Facilitate communication with internal and external parties, including team members, executives, and clients.
• Organize and attend meetings, taking notes, preparing minutes, and following up on action items. Ensure meetings are thoughtfully ready for execution by creating content and agendas.

Administrative and Project Management:

• Track and process expense reports for the CEO and other executives.
• Maintain and organize confidential documents, reports, and presentations.
• Take on specific tasks assigned by the CEO, such as research, event planning, or managing personal errands.

Strategic Support and Discretion:

• Anticipate the needs of the CEO, understanding their priorities and proactively supporting them.
• Maintain confidentiality and discretion when handling sensitive information.
• Solve problems and take initiative to ensure smooth operations.
• Offer insights and recommendations that support the CEO's goals and vision.
• Work with the CEO on opportunity filters and ensure the strategy circle is maintained.
• Support strategic projects to ensure they are owned and brought over the finish line.
• Anticipate the needs of both the CEO and the team, ensuring strategic communication happens consistently.

Qualifications:

• Bachelor's degree preferred.
• Proven experience as an Executive Assistant or similar role.
• Excellent organizational and time management skills.
• Strong attention to detail and ability to multitask effectively.
• Passion for connecting with people and finding solutions.
• Meticulous approach to tasks and deadlines.
• Excellent written and verbal communication skills.
• Ability to maintain confidentiality and exercise discretion.
• Proficiency in Microsoft Office Suite and other relevant software.
• Ability to thrive in a fast-paced, dynamic environment.

Why Join Good Carbon Co:

At Good Carbon Co., our focus is on building a better future for our clients, our communities, and our planet. We combine creative capital and smart energy systems with old real estate under a balanced approach to energy efficiency. This approach prioritizes the reduction of a building’s energy usage, the offset of any residual energy demand with clean energy production and the implementation of intelligent energy management. The result is a portfolio of sustainable living spaces ready for a cleaner tomorrow.

If you are a highly organized individual with a passion for supporting executives and driving success, we invite you to apply for the Executive Assistant position at Good Carbon Co. Please submit your resume detailing your relevant experience.

Join us in making the world a cleaner and more sustainable place. Apply today! www.goodcarbonco.com

Good Carbon Co. is an equal opportunity employer and will not tolerate discrimination in employment on the basis of race, color, age, sex, sexual orientation, gender identity or expression, religion, disability, ethnicity, national origin, marital status, protected veteran status, genetic information, or any other legally protected classification or status.

Job Type: Full-time

Pay: $66,000.00 - $95,000.00 per year

Benefits:

• 401(k)
• 401(k) matching
• Dental insurance
• Health insurance
• Paid time off

Schedule:

• 10 hour shift
• 8 hour shift
• Monday to Friday
• Weekends as needed

Application Question(s):

• How many years experience do you have as an Executive Assistant?

Work Location: Hybrid remote in Buffalo, NY 14217