Executive Assistant, Human Capital

About ICONIQ Capital
ICONIQ Capital is a global investment firm elevated by an extraordinary community. With over $80B assets under management, we seek to build resilient investment portfolios, partner with inspired entrepreneurs transforming industries, manage our clients' lives and legacies, and create uncommon opportunities across sectors and society.
About ICONIQ Human Capital Management
The Human Capital team is responsible for managing the full lifecycle of an employee at ICONIQ. We build our strategy in alignment with our culture and are a conduit for driving ICONIQs mission and values.
The Opportunity: Executive Assistant
We are seeking a sharp, experienced, and professional Executive Assistant to support our Head of Human Capital and the broader team. This position will report to our Sr. Business Associate and will be responsible for core Executive Assistant duties related to our Head of Human Capital. In addition, they will manage a wide array of responsibilities including data management, ad hoc projects and support for other HC leaders. Confidentiality, sound judgment, effective multitasking and a strong work ethic are imperative to success. The Executive Assistant will also collaborate closely with other members of the ICONIQ HC team and other ICONIQ colleagues.
Principal Responsibilities:

• Own and proactively manage a complex, changing, high-volume calendar across multiple time-zones.
• Manage relationship between ICONIQ and external travel agency in partnership with Sr. Business Associate
• Be a knowledge conduit and ensure information moves fluidly across the team in a timely manner.
• Take care to build rapport across the ICONIQ HC team and admin team across the firm.
• Seamlessly coordinate extensive domestic and international travel.
• Ensure seamless flow of the HC leaders' day to day activities and manage related components.
• Proactively and strategically coordinate internal and external meetings.
• Assist with planning and executing several internal team events of varying scales and themes.
• Support with the implementation of processes to elevate efficiency and effectiveness of administrative processes.
• Provide additional administrative support as needed.
• Manage and process monthly expense reports.
• Timely responsiveness outside of "regular" business hours.

Qualifications:

• 5+ years in an executive support role, with experience in managing complex calendars, travel, and day to day administrative operations.
• 2+ year of experience working along side an HR team or leader required
• 2+ Private Equity, Private Wealth Management, Management Consulting, large Law Firm, large Technology company, and/or Investment Banking environments strongly preferred
• Superior communication skills, unquestioned integrity, and the experience, confidence and presence to work with all levels of the firm including external counterparts
• Desire to learn and work in an entrepreneurial, high pressure, ever-changing environment.
• Highly motivated, self-driven, solution and detail-oriented.
• Thorough attention to detail and superior communication skills.
• Strong time management skills: ability to handle multiple concurrent assignments with a high degree of accuracy and meet deadlines in a high-pressure environment.
• Ability to think independently and provide creative solutions.
• Strong emotional intelligence and ability to diplomatically navigate complex situations.
• Positive attitude - no task too big or too small.
• Experience with Microsoft Office, experience with Salesforce ideal.

Location: Applicants are expected to work onsite in our New York City office in accordance with our hybrid working policy. New York, NY
Compensation Range: ICONIQ is required by law to include a reasonable estimate of the salary range for this role, together with other compensation being offered such as a discretionary bonus, health insurance, and other perks. There are several factors taken into consideration in making compensation decisions including but not limited to skill sets; experience and training; licensure and certifications; and other business and organizational needs. At ICONIQ, we apply a total reward philosophy where all aspects of compensation and benefits are taken into consideration in determining compensation terms. A reasonable estimate of the current salary range is $120,000 - $130,000 together with a discretionary bonus, health insurance, paid time off, 401k participation with a company matching program, wellness stipend, personal education allowance as well as a commuter benefits program.
When you submit a job application as a prospective employee ("your" or "your") of ICONIQ Capital LLC ("ICONIQ," "we," "us," or "our"), we or our service providers may collect, use, disclose and otherwise process personal information about you. Personal information collected by the Greenhouse portal is subject to the Greenhouse's privacy policy, available here [ https://www.greenhouse.com/privacy-policy ] and ICONIQ's Privacy Policies available here [ https://www.iconiqcapital.com/privacy-policies ].
ICONIQ Capital, LLC provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws. The Company is committed to complying with its obligations under the Americans with Disabilities Act and will make reasonable accommodations for qualified individuals with known disabilities as required by law.