Executive Administrative Assistant

About us

We are professional, maritime insurance organization. Please visit our website www.american-club.com for more information. We operate on a hybrid work schedule requiring 3 days in the office on T/W/Th.

Our work environment includes:

• Work-from-home days (Mondays and Fridays)
• Wellness programs
• Company and floating holidays
• 3 weeks vacation to start

```Job Summary: We are seeking a highly organized and detail-oriented Executive Administrative Assistant to support our executive team. The ideal candidate will have excellent communication skills, strong problem-solving abilities, and the ability to multitask in a fast-paced environment. This position requires a high level of professionalism and confidentiality. Responsibilities: - Manage executive calendars, schedule appointments, and coordinate meetings - Answer and screen phone calls, take messages, and respond to inquiries - Prepare and edit correspondence, reports, and presentations - Assist with project coordination and follow-up on action items - Perform data entry and maintain accurate records - Coordinate travel arrangements and accommodations - Assist with event planning and coordination - Conduct research and compile data for various projects - Manage office supplies inventory and place orders as needed Qualifications: - Proven experience as an Administrative Assistant or similar role - Proficient in using phone systems and other office equipment - Strong project coordination skills with the ability to prioritize tasks effectively - Excellent data entry skills with a high level of accuracy - Experience in event planning is a plus - Knowledge of QuickBooks is preferred - Proficient in Microsoft Office Suite (Word, Excel, PowerPoint) - Exceptional organizational and time management skills - Strong written and verbal communication skills - Ability to maintain confidentiality and exercise discretion Location: [STREET_ADDRESS] Please note that only shortlisted candidates will be contacted for an interview. Thank you for your understanding. ```

Job Type: Full-time

Pay: $75,000.00 - $85,000.00 per year

Benefits:

• 401(k)
• 401(k) matching
• Dental insurance
• Flexible spending account
• Health insurance
• Health savings account
• Life insurance
• Paid time off
• Vision insurance

Schedule:

• 8 hour shift
• Day shift
• Monday to Friday
• No weekends

Experience:

• Executive administrative support: 5 years (Required)

Ability to Commute:

• New York, NY 10004 (Required)

Ability to Relocate:

• New York, NY 10004: Relocate before starting work (Required)

Work Location: Hybrid remote in New York, NY 10004