Executive Assistant

The Executive Assistant is a detailed and organized individual with a keen ability to multi-task and manage short-term and ongoing projects efficiently. Atlanta-based candidates are preferred. This position can be remote with a requirement to be in our Atlanta headquarters as needed and travel as needed.

DEPARTMENT: Standards & Ratings

LOCATION: Remote

TYPE: Full time

EXPERIENCE LEVEL: 2-5 years or more

Responsibilities

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  Administrative support to the President, Standards & Ratings for daily communications and project flow organization.

• Support to key stakeholders for all event-related projects, including The Summit, the Salon Series, other in-person and virtual meetings and administrative support as needed for all Standards & Ratings functions.

• Database management for all associated contacts, including but not limited to Event Partners, Brand Officials, Sponsors and other collaborations.

Principle Duties:

• Day-to-day tasks as they related to ongoing communications from the President, Standards & Ratings

• Detailed management of essential event information, including but not limited to speaker and host agreements, accuracy of invoices and payments prior to approvals, agenda preparation, VIP list composition, gifting

• Coordination of FTG staff event needs, including travel; assist rehearsal appointments with contracted third-party event representatives

• Coordinate and arrange details for President, Standards & Ratings speaking engagements, including preparations, travel and coordination with key contacts

• Support of FTG’s CEO as directed by President, Standards & Ratings, including support of appearances at The Summit, private events and gifting

• 
  Previous experience as an Executive Assistant for a global luxury brand preferred

• Strong organizational skills with a proactive nature and foresight to think ahead; solutions-oriented individual adept at multi-tasking and problem solving

• Insightful and independent thinker, highly efficient and possesses an exceptional attention to detail

• Flexible and can easily adapt to changing priorities on notice

• Outstanding written and verbal communication skills

• Possesses a high degree of confidentiality and discretion

• Familiar with PR and press protocols

• Luxury hospitality experience a plus, keen eye for quality

• Always act as a representative and ambassador of FTG

• Proficient in the following platforms: Microsoft Office (Word, Excel and PowerPoint), Outlook, Teams, Google Meet, Zoom and Salesforce