Executive Assistant

Position Summary:

This role supports a Division President and will play a pivotal role in ensuring the efficient operation of the executive office. This role will be responsible for providing high-level administrative support, enabling the Division President to focus on strategic decision-making and overall business objectives. This role demands exceptional organizational skills, discretion, and the ability to maintain a professional and confidential environment.

Essential Duties and Responsibilities:

• Calendar Management: Proactively manage and maintain the Division President's complex and frequently changing schedule, including prioritizing meetings, appointments, and travel arrangements to optimize time management.
• Communication Management: Serve as the primary point of contact between the Division President and internal/external stakeholders (in collaboration with Employee Communications Director as appropriate). Screen and prioritize emails, phone calls, and correspondence, responding on behalf of the executive as necessary.
• Meeting Coordination: Arrange and prepare for meetings, including agenda creation, meeting materials, and logistics. Ensure that meetings run smoothly and effectively.
• Travel Arrangements: Coordinate international and domestic travel arrangements, including flights, accommodations, and ground transportation, while keeping a keen eye on cost management.
• Document Handling: Create, edit, and proofread documents, reports, and presentations. Maintain a filing system for essential documents and ensure they are readily accessible.
• Expense Management: Manage expense reports and reimbursements for the Division President, ensuring accuracy and adherence to company policies.
• Project Support: Assist in project management, research, and coordination of key initiatives, serving as a liaison between the Division President and various departments.
• Confidentiality: Handle sensitive and confidential information with the utmost discretion and professionalism.
• Office Management: Oversee the daily operations of the executive office, including ordering supplies, maintaining office equipment, and coordinating office services.
• Special Projects: Undertake ad-hoc projects and assignments as requested by the Division President.

Required Qualifications:

• Education: Bachelor's degree in Business Administration, Management, or a related field is preferred.
• Proven Experience: At least 5 years of experience as an Executive Assistant supporting C-suite executives or senior leadership in a corporate setting.
• Organizational Skills: Exceptional organizational and time-management skills with a strong attention to detail.
• Communication Skills: Excellent written and verbal communication skills, including professional phone etiquette.
• Technology Proficiency: Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and the ability to adapt to new software and tools.
• Adaptability: Ability to work in a fast-paced environment, handle multiple tasks simultaneously, and prioritize effectively.
• Confidentiality: Demonstrated ability to handle sensitive information with discretion and maintain a high level of confidentiality.
• Problem Solving: Strong problem-solving and critical thinking skills to anticipate needs and provide solutions.
• Team Player: Collaborative and able to work effectively with cross-functional teams and stakeholders.
• Professionalism: Maintain a professional appearance and demeanor at all times.
• Availability: Flexibility to work outside regular business hours and travel with the Division President as needed.

Equal Employment Opportunity
Commercial Vehicle Group, Inc (CVG) is an equal employment opportunity employer such that all qualified applicants will receive consideration for employment without regard to race, color, age, religion, sex, sexual orientation, gender identity/expression, national origin, disability, or protected veteran status.

Visa Sponsorship
Commercial Vehicle Group, Inc (CVG) does provide sponsorship for employment visa status based on business need. However, for this role, applicants must be currently authorized to work in the United States on a full-time basis.

No Unauthorized Referrals from Recruiters & Vendors
Please note that Commercial Vehicle Group, Inc (CVG) and any of its affiliated companies does not seek or accept unsolicited resumes or offers from third party recruiters or staffing agencies associated with any published or unpublished employment opportunities. Any unsolicited information sent to CVG will be considered as unencumbered and free from any fee or charge whatsoever. Only members of our Human Resources Team have the authority to engage or authorize recruiting services, which must be agreed upon before any resume or offer is received.

Career Scam Disclaimer
Commercial Vehicle Group (CVG) makes no representations or guarantees regarding employment opportunities listed on any third-party website. To protect against career scams, job applicants should take the necessary precautions when interviewing for and accepting employment positions allegedly offered by CVG. Applicants should never provide their national ID numbers, birth dates, credit card numbers, bank account information or other private information when communicating with prospective employers or responding to employment opportunities online. Job applicants are invited to contact CVG through CVG’s website to verify the authenticity of any employment opportunities.

Job Type: Full-time

Pay: From $70,000.00 per year

Benefits:

• 401(k)
• 401(k) matching
• Dental insurance
• Health insurance
• Health savings account
• Life insurance
• Paid time off
• Tuition reimbursement
• Vision insurance

Schedule:

• 8 hour shift
• Monday to Friday

Work Location: In person