Executive Assistant

We are looking for a highly organized and efficient Executive Assistant. The ideal candidate will have strong organizational and time-management skills, excellent written and verbal communication abilities, and proficiency in MS Office and calendar management tools.

Apply in person at 8040 Peters RD Suite-H100, Plantation, FL 33324

Essential functions and Responsibilities:

• Manage and coordinate the executive's schedule, ensuring optimal time management.

• Schedule and organize meetings, appointments, and conference calls.

• Coordinate all aspects of internal and external meetings, including logistics, agendas, and materials.

• Ensure meeting rooms are set up with necessary equipment and materials.

• Serve as the primary point of contact for internal and external inquiries directed to the executive.

• Draft and proofread emails, memos, and other correspondence.

• Arrange travel plans, accommodations, and itineraries for the executive.

• Anticipate and address travel-related issues to ensure smooth arrangements.

• Maintain organized and up-to-date files, both physical and digital.

• Assist in the preparation and distribution of reports and presentations.

• Handle sensitive information with the utmost discretion and maintain confidentiality.

• Uphold a high level of professionalism and integrity.

Qualification:

• Strong organizational and time-management skills.

• Excellent written and verbal communication abilities.

• Proficient in MS Office and calendar management tools.

• Ability to multitask and prioritize tasks efficiently.

• Detail-oriented with a proactive and problem-solving attitude.

• Bachelor's degree or Master's degree in a related field, plus 3 years of related work experience.

• English and Spanish fluency required.