Executive Assistant

The Executive Assistant supports the Executive Director of Missouri Community Action Network (MCAN) and provides critical administrative support to both the Executive Director and the association. The Executive Assistant should share the organization’s commitment to ending poverty and able to follow the code of ethics. Duties center on the general administration of the business affairs of MCAN.

Specific duties

• Coordination of Missouri CAN agency due dates and timelines to ensure work is completed.
• Create agendas, meeting minutes and schedule Board of Directors meetings.
• Conduct research, compile data, and prepare papers for consideration and presentation by executives, committees, and boards of directors.
• Classify, record, and summarize numerical and financial data to compile and keep financial records, using journals and ledgers or computers.
• Make travel arrangements for staff when requested.
• Daily inspection and maintenance of office including preparing for and cleaning up after meetings/trainings in the MCAN office. Reorganizing office following major events, i.e. annual conference, legislative events.
• Perform data entry and track responses from CAAs in NEON for various services and activities of the association.
• Answer MCAN’s business telephone and direct calls to appropriate staff and or agency.
• Prepare responses to correspondence containing routine inquiries.
• Compile, transcribe, and distribute minutes of both internal and external meetings.
• Act as host for on-site MCAN meetings, which includes meal planning in advance, preparing break items and materials before the meetings and cleaning up after the meeting.
• Process incoming and outgoing mail and enter postage information.
• Set up and maintain AV for meetings and events.
• Assist with Accounts Payable including data entry into spreadsheets and QuickBooks online.
• Maintain an accurate training/meeting calendar with attention to detail in Neon and Outlook.
• Assist in general filing, organization, and records management.
• Support Membership activities by answering common questions related to membership benefits, reconciliation of agency membership lists, sharing of information for members, and updating membership materials.
• Coordinate, draft, and review agency membership newsletters as well as other communications to internal and external stakeholders.
• Post and update content on the company's Web site and social media outlets.
• Other duties as assigned.

Education and Experience

Post high school training required in college, vocational, technical, or business school. Degree or practical certification preferred. Experience in the management of an office preferred.

Required Knowledge, Skills and Abilities

• Ability to prioritize, organize, and manage multiple projects effectively
• Ability to work on multiple work teams
• Ability to communicate effectively with other staff, Association members and the public
• Must have excellent telephone skills
• Must have excellent verbal and writing skills
• Must possess skills in MS Office applications (Word, Excel)
• Ability to operate normal office equipment
• Ability to remain flexible and to perform multi-tasking
• Ability to establish and maintain harmonious working relationships with other staff and the public
• Ability to understand and follow oral and written directions

Software: Knowledge of Neon, MS Excel, MS Word, MS Outlook, Trello, Zoom, Constant Contact and Survey Monkey preferred.

Compensation: Annual salary is $42,000 - $48,000. Excellent benefit package: Health, Dental, Vision, 401(k), disability insurance, and generous paid time off and holidays.

Other Requirements:

Must be able to travel as required; and have own insured transportation. Must be bondable. Must be willing to work in a team environment and coordinate all activities with other staff. Must be able to lift 25 lbs.

Job Type: Full-time

Pay: $42,000.00 - $48,000.00 per year

Benefits:

• 401(k)
• 401(k) matching
• Dental insurance
• Health insurance
• Paid time off
• Professional development assistance
• Vision insurance

Schedule:

• 8 hour shift
• Monday to Friday

Experience:

• Executive administrative support: 1 year (Required)

Ability to Commute:

• Jefferson City, MO 65109 (Required)

Ability to Relocate:

• Jefferson City, MO 65109: Relocate before starting work (Required)

Work Location: In person