Special Assistant To Chief Executive Officer

Special Assistant to Executive Director

The Central Missouri Foster Care & Adoption Association is a not-for-profit agency that educates, supports, & advocates for foster, adoptive, & kinship children, youth, & families in central Missouri by offering services & partnering with community & governmental agencies to develop healthy & self-sufficient individuals & families.

Founded in 2007 by a former foster youth, foster parents, and adoptive parents, the CMFCAA is a community service organization that provides for the needs of foster, adoptive, kinship, and guardianship youth and families. What began as a small support group has grown into a multifaceted organization that provides direct support, education, services, and advocacy to foster and adoptive families in a 21-county central Missouri region.

Currently, we are assisting over 640 foster families, over 1400 foster children, over 400 adopted children in our service area. Our goal is to be a support to the families, children, and youth in this area, and we work tirelessly to provide much needed services to them.

Job Title: Special Assistant to Executive Director

Travel Requirements: Moderate

Status: Full Time, Exempt

Supervisor: Executive Director

Location: Jefferson City

Direct Reports: 0

Salary: Starting at $60,000

Position Summary

The Executive Administrative Assistant to the Chief Executive Officer (CEO) is responsible for providing comprehensive support to the CEO. This dynamic position requires the ability to anticipate needs, think critically, and offer solutions to problems with a high level of professionalism and confidentiality.

Primary Responsibilities

• Provide sophisticated calendar management for CEO. Prioritize inquiries and requests while troubleshooting conflicts; make judgements and recommendations to ensure smooth day-to-day engagements.
• Act as a liaison and provide support to the Board of Directors as requested.
• Complete a broad variety of administrative tasks that facilitate the CEO’s ability to effectively lead the organization, including assisting with special projects; designing and producing complex documents, reports, and presentations; collecting and preparing information for meetings with staff and outside parties; composing and preparing correspondence; maintaining contact lists; making travel arrangements; and completing expense and mileage reports.

• Serve as the primary point of contact for internal and external constituencies on all matters pertaining to the CEO, including those of a highly confidential or critical nature. Prioritize and determine appropriate course of action, referral, or response, exercising judgement to reflect CEO’s style and organization policy.
• Work closely with the CEO to keep them well informed of upcoming commitments and responsibilities, following up appropriately. Act as a "barometer," having a sense for the issues taking place in the environment and keeping the CEO updated. Anticipate CEO’s needs in advance of meetings, conferences, etc.
• Attend meetings on behalf of the CEO as needed.
• Create, Manage, Direct, and Implement projects on behalf of the CEO as needed.
• Work with the Executive Team and Development Department to coordinate the CEO’s outreach activities
• Follow up on contacts made by the CEO to cultivate ongoing relationships
• Other projects/duties as assigned for the overall benefit of the organization

Qualifications/Experience

• Bachelor’s Degree (preferred)
• Master’s Degree Preferred
• 2 Years supervision experience (preferred)
• Strong customer service and interpersonal skills
• Strong ability to execute work with a diversity, equity, and inclusion lens
• Significant executive support experience, including supporting C-level executives. Non-profit board experience is highly-preferred
• Expert proficiency with Microsoft Office and desktop publishing software; ability to design and edit graphic presentations and materials.
• Strong verbal and written communication skills
• Exceptional organizational skills and impeccable attention to detail
• High degree of professionalism in dealing with diverse groups of people, including Board members, senior executives, staff, community leaders, donors, and funded partners
• Make appropriate, informed decisions regarding priorities and available time
• Ability to complete a high volume of tasks and projects with little or no guidance
• Ability to react with appropriate levels of urgency to situations and events that require quick response or turnaround
• Able to maintain a high level of integrity and discretion in handling confidential information
• Excellent judgment is essential
• Ability to switch gears at a moment’s notice

Compensation & Benefits

• Great Benefits package including Health, Dental, Vision Life, Short and Long Term Disability, AD&D, Aflac plans also available
• 3% Match of a Simple IRA (after qualifying time period)
• Extensive PTO and Sick packages
• Mileage reimbursement at federal rate
• Usage of Company Vehicle (provided complete and clear driving background has been submitted)