Executive Assistant

Job Summary

SALARY: $70,600-$86,200

We are looking for a motivated and reliable Executive Assistant to support our Colas Executive Team.

Responsible for assisting with various administrative tasks, such as tracking meetings, inspections, audits, and other leading indicators, preparing reports, organizing training, and communicating with internal and external stakeholders. You will also provide administrative support to the Directors as needed, such as managing schedules, arranging travel, and handling correspondence.

To be successful in this role, you should have excellent organizational, communication, and computer skills. You should also have a keen interest in learning about best practices and regulations in the construction industry.

You should be proficient in Teams, Google Docs, and Microsoft Office, or willing to learn them quickly. A background in communications, marketing, or video production is a plus, as you may be involved in creating content for our website, social media, and newsletters.

Main Responsibilities

• Provides direct administrative support for executive team.
• Prepares and assists in preparing PowerPoint presentations and other documents as needed
• Prepares and organizes, and takes notes at meetings
• Assist the executive team with implementing and maintaining policies, procedures, and safety records.
• Prepare and submit reports, records, and statistics to the management and relevant authorities.
• Provide administrative support to the executive Team, such as managing calendars, booking travel, and handling correspondence.
• Create and update content for our website, social media, and newsletters, using various media formats, such as text, images, and videos
• Perform other duties as assigned by the executive team
• May assist executives with expense reports and various purchases
• Assists in special projects as requested

Experience

• Minimum 2 years of experience as an Executive Assistant, Administrative Assistant, or a similar role, preferably in the construction industry
• Experience in communications, marketing, or video production is a plus
• Teams, Google Docs, and Microsoft Office
• Ability to learn new software and systems quickly
• Excellent verbal and written communication skills, with attention to detail and accuracy
• Strong organizational, time management, and problem-solving skills, with the ability to prioritize and multitask
• Ability to work independently and as part of a team, with a positive and proactive attitude
• Ability to handle confidential and sensitive information with discretion
• Valid Driver's License and ability to maintain a clean driving record
• Experience in the construction or manufacturing industry preferred
• Must have a strong sense of business acumen and professionalism
• Must be able to communicate directly but tactfully to company leaders
• Must have the ability and tact to handle sensitive and timely information
• Must have outstanding verbal and written communication skills
• Must be well organized and a self-starter requiring minimal direction
• Strong organizational and follow-through skills to prioritize work
• Ability to manage multiple priorities and meet deadlines in a time-sensitive environment