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SalaryThe Executive Assistant provides administrative assistance to Lucasfilm’s CTO and VP, Production Technology. In this position, the EA must be very personable, organized, tech-savvy, and able to multi-task in a fast-paced environment. Organized, Efficient & Mindful are key words for the Executive Assistant.
What you’ll do:
Facilitate daily workflow of assigned VPs by maintaining calendar, scheduling meetings, handling travel, meeting logistics, etc.
Help facilitate department level operations including meeting schedules and logistics, travel coordination, and compiling and organizing department documentation
Process expense reports
Point of contact for office of CTO and Production Technology departments
Process invoices and purchase orders for the department
Meet and greet visitors and gives tours, help coordinate and organize visits
Assist with special corporate projects & events; planning and execution
Help maintain list of top priorities and ensuring appropriate follow-through occurs
Assist in testing out new software or workflows that would be beneficial to the technology leadership management team, as assigned
Assist other technology leadership as necessary
What we’re looking for:
Bachelor's degree or equivalent experience
2+ years’ of experience providing administrative support or as coordinator within the entertainment or technology industries
Demonstrated professionalism and ability to maintain the highest level of confidentiality
Ability to handle many tasks efficiently with a high level of detail and accuracy within a fast-paced, multi-project, tight deadline environment
Must be proficient with the following software; G Suite and Microsoft Office; experience with Concur and other business productivity software a plus
Excellent communication skills, written and verbal
Excellent organizational and follow-through skills
Role requires ability to do overtime work
The hiring range for this position in San Francisco is $57,400 - $77,000 per year. The base pay actually offered will take into account internal equity and also may vary depending on the candidate’s geographic region, job-related knowledge, skills, and experience among other factors. A bonus and/or long-term incentive units may be provided as part of the compensation package, in addition to the full range of medical, financial, and/or other benefits, dependent on the level and position offered.
