Address
Form of work
SalaryYou can do the work you love, be your authentic self, and make an impact in the lives of thousands. We believe in a culture rooted in community, collaboration, and growth. As an agency we are inspired by our Mission of bringing hope to life, especially those most in need.
Wage
$30.00 - $40.00
Benefits
- Medical/Dental
- FSA
- 403(b) Retirement
- Additional Voluntary Benefits
- Paid Holidays
- Vacation/Sick Leave
- Education Assistance Program
- Employee Assistance Program
- Longevity awards
Position Summary:
The North Central Executive Assistant will provide high-level administrative support the North Central Director. The duties include managing the North Central Director’s calendar, scheduling appointments and meetings, handling correspondence, and coordinating travel arrangements. The EA will also be responsible for organizing and maintaining files and records, preparing reports and presentations, and conducting research on behalf of the North Central Director. Additionally, attend meetings and take minutes, as well as assist with project management and event planning.
Responsibilities:
Calendar Management
- Managing the NC Director’s calendar, schedule appointments, meetings, and events, and ensure the NC Director is well-informed of their daily schedule.
Travel Arrangements
- Making travel arrangements, including booking flights, hotels, and transportation, and preparing itineraries for business trips.
Correspondence Management
- Handling incoming and outgoing correspondence, including emails, letters, and phone calls
- Responding to inquiries on behalf of the North Central Director.
Document Preparation
- Drafting, editing, and proofreading various documents, such as reports, presentations, and memos, to ensure accuracy and professionalism.
Meeting Coordination
- Organizing and coordinating meetings, including sending out meeting invitations, preparing meeting agendas and materials
- Taking minutes during meetings.
File and Record Management
- Organizing and maintaining physical and electronic files and records, ensuring easy access and retrieval of information.
Research and Analysis
- Conducting research, gathering data, and preparing reports or presentations on various topics as requested by the North Central Director.
Project Assistance
- Assisting with project management tasks, such as tracking deadlines, coordinating team members, and ensuring project progress.
Event Planning
- Assisting with the planning and coordination of company events, conferences, and meetings, including logistics, venue selection, and catering arrangements.
Confidentiality and Discretion
- Handling sensitive and confidential information with utmost discretion and always maintaining a high level of professionalism and confidentiality.
Work closely with the North Central Office Manager to ensure operations run smoothly in the North Central properties.
Perform other duties as assigned.
Job Requirements:
The following requirements are those that are normally required for the performance of this position. Any disabled applicant who does not meet one or more of the requirements, but who can perform the essential functions of the job (with or without reasonable accommodations) shall be deemed to meet these requirements.
Physical Requirements:
This position normally requires the physical demands of standing, walking, bending, lifting, or performing other work requiring low physical exertion, talking, and hearing on a regular basis to perform the job requirements. These physical demands are required up to 90% of the time.
Non-Physical Requirements:
Education
- Bachelor's degree in business administration or related field; equivalent experience may substitute for degree (4years)
Experience
- 7 years’ experience as an Executive Administrative Staff or related experience preferred
- 3 years' experience, required
Special Skills
- Ability to work independently, exercising independent judgment
- Ability to maintain confidentiality
- Ability to manage multiple projects, priorities and deadlines
- Acts as a role model within and outside the Agency
- Possess excellent organizational and time management skills
- Maintains a positive and respectful attitude
- Proven ability to work collaboratively with others
- Demonstrates flexible and efficient time management, and organization skills
- Strong communication and interpersonal skills
- Bilingual (Spanish/English) preferred, but not required
Licensure, Registration, Certification
- Valid Washington State driver’s license and minimum required liability insurance for WA State
- Must be deemed insurable as determined by Catholic Charities’ liability insurance provider
Employment is conditional upon:
- Being cleared by criminal background check and fingerprinting when required
Job Type: Full-time
Pay: $30.00 - $40.00 per hour
Expected hours: No more than 45 per week
Benefits:
- 401(k)
- Dental insurance
- Health insurance
- Life insurance
- Paid time off
- Tuition reimbursement
Schedule:
- 8 hour shift
- Monday to Friday
Ability to Relocate:
- Wenatchee, WA 98801: Relocate before starting work (Required)
Work Location: In person
