Executive Administrative Assistant

BCforward is currently seeking a highly motivated Executive Administrative Assistant for a HYBRID opportunity in Redmond WA 98052.

Position Title: Executive Administrative Assistant

Location: Redmond, WA 98052

Please note this is the target date and is subject to change. BCforward will send official notice ahead of a confirmed start date.

Expected Duration:6 Months Contract

Job Type: Contract and Remote (Anywhere in USA)

Please note that actual compensation may vary within this range due to factors such as location, experience, and job responsibilities, and does not encompass additional non-standard compensation (e.g., benefits, paid time off, per diem, etc.).

Job Title: Executive Administrative Assistant 3

Location: Redmond, WA 98052

Type: W2 Contract

Job Description:

Typical Day in the Role

* Purpose of the Team: This team is within the consumer sales organization (CSO) and they are the digital direct sales team and they manage end to end operations and executive, sales, and enablement of their web direct channel. The team operates the business where clients buy surface and products from Microsoft.com.

* Key projects: This role will contribute to supporting 1 senior director with calendar management, event planning, etc. This senior director has a team of around 16 people.

* Typical task breakdown and operating rhythm: The role will consist of 30% supporting a senior leader with calendar management, 30% event planning (planning the logistics and preparing events) and 40% ad hoc tasks (office space management, etc.).

Candidate Requirements

Top 3 Hard Skills Required + Years of Experience

1. Minimum 5 years experience with calendar management.

2. Minimum 5 years experience with facilitation and planning events and meetings.

3. Minimum 5 years experience with Microsoft Office (PowerPoint, Outlook, Excel).

Job Responsibilities:

* Proactive calendar management for complex and changing calendar to ensure accurate scheduling across multiple time zones

* Work in partnership with the leader to make decisions regarding schedule prioritization.

* Provide end-to-end travel planning including: flights, visas, accommodations, ground transportation, meetings, and processing expense reports

* Manage team discretionary budget and spending

* Help drive the ROB (Rhythm of Business) with scheduling, team calendar items, and executing meetings

* Manage and maintain team aliases to support efficient and appropriate internal communication

* Coordinate planning and logistics for team events and offsites including: booking space, meeting support, meals/catering, material preparation, etc.

* Use discretion with confidential team and business information

* Partner with the teams Business Manager to effectively support the organization

* Manage team office space on Microsoft campus in Redmond, WA, ensuring monitors and desks are working properly, maintaining cleanliness of the space, and restocking supplies

* Provide back up coverage for team admins as needed

Benefits:

BCforward offers all eligible employees a comprehensive benefits package including, but not limited to major medical, HSA, dental, vision, employer-provided group life, voluntary life insurance, short-term disability, long-term disability, and 401k.

#eventplanning #calendarmanagement #logistics

Founded in 1998 on the idea that industry leaders needed a professional service, and workforce management expert, to fuel the development and execution of core business and technology strategies, BCforward is a Black-owned firm providing unique solutions supporting value capture and digital product delivery needs for organizations around the world. Headquartered in Indianapolis, IN with an Offshore Development Center in Hyderabad, India, BCforward's 6,000 consultants support more than 225 clients globally.

BCforward champions the power of human potential to help companies transform, accelerate, and scale. Guided by our core values of People-Centric, Optimism, Excellence, Diversity, and Accountability, our professionals have helped our clients achieve their strategic goals for more than 25 years. Our strong culture and clear values have enabled BCforward to become a market leader and best in class place to work.

BCforward is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, or protected veteran status and will not be discriminated against based on disability.

To learn more about how BCforward collects and uses personal information as part of the recruiting process, view our Privacy Notice and CCPA Addendum. As part of the recruitment process, we may ask for you to disclose and provide us with various categories of personal information, including identifiers, professional information, commercial information, education information, and other related information. BCforward will only use this information to complete the recruitment process.

This posting is not an offer of employment. All applicants applying for positions in the United States must be legally authorized to work in the United States. The submission of intentionally false or fraudulent information in response to this posting may render the applicant ineligible for the position. Any subsequent offer of employment will be considered employment at-will regardless of the anticipated assignment duration.

Interested candidates please send resume in Word format Please reference job code 221320 when responding to this ad.