Address
Form of workSalary: $4,282.00 - $5,756.00 Monthly
Location : Thurston County - Tumwater, WA
Job Type: Full Time - Permanent
Remote Employment: Flexible/Hybrid
Job Number: DOH8008
Department: Dept. of Health
Division: Office of Policy, Planning, and Evaluation (OPPE)
Opening Date: 03/28/2024
Closing Date: 4/4/2024 11:59 PM Pacific
Salary Information: The high end of the salary range, Step M is typically a longevity step
Description
This is a full-time, permanent Administrative Assistant 5 position.
Make a difference.
The Executive Office of Policy, Planning, and Evaluation (OPPE) strives to improve health through policy development, implementation, and evaluation. Through the lens of equity, Innovation, and engagement the work of the office directly supports the agencies, government to government tribal public health work, Transformational Plan, FPHS, Legislative and rulemaking work among other key areas.
This Administrative Assistant 5 (AA5) provides administrative support to the Executive Director of Tribal Public Health & Relations within the department, serving as an advisor to the Secretary of Health, the Executive Team, agency leadership, and staff.
The role leans heavily in preparing tribal correspondence for the Executive Director, coordinating tribal events, and serving as a liaison to tribal partners and government offices. Responsibilities also include managing the Director's calendar, providing administrative support to staff, and assisting with travel arrangements as well as facilitating meetings or events.
Work Location
This Flexible/Hybrid position is based in Tumwater, WA. This position offers the option to telework across Washington State, with occasional in-person meetings. Collaborate with your supervisor for a balanced work schedule, blending telework and occasional on-site activities.
Work that matters
promotes and protects the health of all people in the state of Washington, in the communities where they live, learn, work, and play. We understand that our efforts to achieve more equitable health outcomes for the communities we serve begin with our ability to operationalize and institutionalize equity throughout our internal policies, systems, and practices.
About DOH
Join the Washington State Department of Health (DOH) and be part of a dynamic team dedicated to safeguarding public health. As a frontline defender of our communities, DOH collaborates with partners around the clock to impact the lives of every Washingtonian and visitor.
Why DOH
We are dedicated to your work-life harmony and offer one of the most competitive benefits packages in the nation, designed to support your lifestyle. To learn more about "Why DOH", visitWork@Health.
Our Ideal Candidate
The ideal candidate is someone who embodies and encourages diverse perspectives by actively learning from and respecting cultural differences. They play a central role in creating an inclusive environment where diverse viewpoints are valued and included. Additionally, they actively support health equity and social justice through organizational initiatives and partnerships. Accountability is key; they aim to positively impact others and adapt to their needs. Effective communication is essential, tailoring messages to diverse audiences.
Required Qualifications
Experience defined below may have been gained concurrently and through paid or unpaid activities. Please ensure any relevant experience defined below is outlined in your cover letter, resume, and/or applicant profile
AND
Desired Qualifications
Experience defined below may have been gained through paid or unpaid activities.
Application Process
Intrigued? Click "Apply" to submit your detailed application profile along with the following:
Attachments: Do not attach any documents that include photos, letters of recommendation, or private information (transcripts, social security number, year of birth, etc.).
Veterans: Applicants wishing to claim Veterans Preference must attach a copy of their DD-214 (Member 4 copy), NGB 22, or signed verification of service letter from the United States Department of Veterans Affairs to their application. Please remove or cover any personally identifiable data such as social security numbers and birth year.
This position is covered by a bargaining unit for which the Washington Federation of State Employees (WFSE) is the exclusive representative.
Equity, Diversity, and Inclusion
We regard diversity as the foundation of our strength, recognizing that differing insights and abilities enable us to reflect the unique needs of the communities we serve.
DOH is an equal opportunity employer. We prohibit discrimination based on race/ethnicity/color, creed, sex, pregnancy, age, religion, national origin, marital status, the presence or perception of a disability, veteran's status, military status, genetic information, sexual orientation, gender expression, or gender identity.
If you have questions or need other assistance please contact April Gilreath at april.gilreath@doh.wa.gov. For persons with disabilities, this document is available in other formats. Please call 800-525-0127 (TDD/TTY 711) or email Technical support is provided by NEOGOV, 855-524-5627 (can't log in, password or email issues, error messages).
Conditions of Employment/Working Conditions
With or without accommodation, I am willing and able to:
SUBSCRIBE to DOH Jobs Alerts
Supplemental Information
This recruitment may be used to fill positions of the same job classification across the agency.
Once all the position(s) from the recruitment are filled, the recruitment may only be used to fill additional open positions for the next sixty (60) days.
Only applicants who follow the directions and complete the Application Process in full will have their responses reviewed for consideration.
Experience and education selected, listed, and detailed in the Supplemental Questions must be verifiable on the submitted applicant profile or attachments.
More than Just a Paycheck!
Employee benefits are not just about the kind of services you get, they are also about how much you may have to pay out of pocket. Washington State offers one of the most competitive benefits packages in the nation.
We understand that your life revolves around more than just your career. Like everyone, your first priority is ensuring that you and your family will maintain health and financial security. That's why choice is a key component of our benefits package. We have a selection of health and retirement plans, paid leave, staff training and other compensation benefits that you can mix and match to meet your current and future needs.
Read about our benefits:
The following information describes typical benefits available for full-time employees who are expected to work more than six months. Actual benefits may vary by appointment type or be prorated for other than full-time work (e.g. part-time); view the job posting for benefits details for job types other than full-time.
Note: If the position offers benefits which differ from the following, the job posting should include the specific benefits.
Insurance Benefits
Employees and their families are covered by medical (including vision), dental and basic life insurance. There are multiple medical plans with affordable monthly premiums that offer coverage throughout the state.
Staff are eligible to enroll each year in a medical flexible spending account which enables them to use tax-deferred dollars toward their health care expenses. Employees are also covered by basic life and long-term disability insurance, with the option to purchase additional coverage amounts.
To view premium rates, coverage choice in your area and how to enroll, please visit the Public Employees Benefits Board (PEBB) website. The Washington Wellness program from the Health Care Authority works with PEBB to support our workplace wellness programs.
Dependent care assistance allows the employee to save pre-tax dollars for a child or elder care expenses.
Other insurance coverage for auto, boat, home, and renter insurance is available through payroll deduction.
The Washington State Employee Assistance Program promotes the health and well-being of employees.
Retirement and Deferred Compensation
State Employees are members of the Washington Public Employees' Retirement System (PERS). New employees have the option of two employer contributed retirement programs. For additional information, check out the Department of Retirement Systems' web site.
Employees also have the ability to participate in the Deferred Compensation Program (DCP). This is a supplemental retirement savings program (similar to an IRA) that allows you control over the amount of pre-tax salary dollars you defer as well as the flexibility to choose between multiple investment options.
Social Security
All state employees are covered by the federal Social Security and Medicare systems. The state and the employee pay an equal amount into the system.
Public Service Loan Forgiveness
If you are employed by a government or not-for-profit organization, and meet the qualifying criteria, you may be eligible to receive student loan forgiveness under the Public Service Loan Forgiveness Program.
Holidays
Full-time and part-time employees are entitled to paid holidays and one paid personal holiday per calendar year.
Note: Employees who are members of certain Unions may be entitled to additional personal leave day(s), please refer to position specific Collective Bargaining Agreements for more information.
Full-time employees who work full monthly schedules qualify for holiday compensation if they are employed before the holiday and are in pay status for at least 80 nonovertime hours during the month of the holiday; or for the entire work shift preceding the holiday.
Part-time employees who are in pay status during the month of the holiday qualify for the holiday on a pro-rata basis. Compensation for holidays (including personal holiday) will be proportionate to the number of hours in pay status in the month to that required for full-time employment, excluding all holiday hours. Pay status includes hours worked and time on paid leave.
Sick Leave
Full-time employees earn eight hours of sick leave per month. Overtime eligible employees who are in pay status for less than 80 hours per month, earn a monthly proportionate to the number of hours in pay status, in the month to that required for full-time employment. Overtime exempt employees who are in pay status for less than 80 hours per month do not earn a monthly accrual of sick l...
Location : Thurston County - Tumwater, WA
Job Type: Full Time - Permanent
Remote Employment: Flexible/Hybrid
Job Number: DOH8008
Department: Dept. of Health
Division: Office of Policy, Planning, and Evaluation (OPPE)
Opening Date: 03/28/2024
Closing Date: 4/4/2024 11:59 PM Pacific
Salary Information: The high end of the salary range, Step M is typically a longevity step
Description
This is a full-time, permanent Administrative Assistant 5 position.
Make a difference.
The Executive Office of Policy, Planning, and Evaluation (OPPE) strives to improve health through policy development, implementation, and evaluation. Through the lens of equity, Innovation, and engagement the work of the office directly supports the agencies, government to government tribal public health work, Transformational Plan, FPHS, Legislative and rulemaking work among other key areas.
This Administrative Assistant 5 (AA5) provides administrative support to the Executive Director of Tribal Public Health & Relations within the department, serving as an advisor to the Secretary of Health, the Executive Team, agency leadership, and staff.
The role leans heavily in preparing tribal correspondence for the Executive Director, coordinating tribal events, and serving as a liaison to tribal partners and government offices. Responsibilities also include managing the Director's calendar, providing administrative support to staff, and assisting with travel arrangements as well as facilitating meetings or events.
Work Location
This Flexible/Hybrid position is based in Tumwater, WA. This position offers the option to telework across Washington State, with occasional in-person meetings. Collaborate with your supervisor for a balanced work schedule, blending telework and occasional on-site activities.
Work that matters
promotes and protects the health of all people in the state of Washington, in the communities where they live, learn, work, and play. We understand that our efforts to achieve more equitable health outcomes for the communities we serve begin with our ability to operationalize and institutionalize equity throughout our internal policies, systems, and practices.
About DOH
Join the Washington State Department of Health (DOH) and be part of a dynamic team dedicated to safeguarding public health. As a frontline defender of our communities, DOH collaborates with partners around the clock to impact the lives of every Washingtonian and visitor.
Why DOH
We are dedicated to your work-life harmony and offer one of the most competitive benefits packages in the nation, designed to support your lifestyle. To learn more about "Why DOH", visitWork@Health.
Our Ideal Candidate
The ideal candidate is someone who embodies and encourages diverse perspectives by actively learning from and respecting cultural differences. They play a central role in creating an inclusive environment where diverse viewpoints are valued and included. Additionally, they actively support health equity and social justice through organizational initiatives and partnerships. Accountability is key; they aim to positively impact others and adapt to their needs. Effective communication is essential, tailoring messages to diverse audiences.
Required Qualifications
Experience defined below may have been gained concurrently and through paid or unpaid activities. Please ensure any relevant experience defined below is outlined in your cover letter, resume, and/or applicant profile
- Five (5) or more years of secretarial or administrative experience in a professional office setting.
AND
- One (1) year of experience in the following:
- Drafting, editing, proofing, and finalizing professional correspondence for grammar, accuracy, or adherence to organizational letter or form standards.
- Supporting remote and hybrid meetings in an administrative capacity such as, offering technical support, scheduling, facilitation, chat moderation, note taking, drafting and distributing agendas and presentations, or ensuring accessibility.
- Planning and arranging logistics for meetings and events such as, booking venues, arranging catering, coordinating audiovisual equipment, processing expenses and reimbursements, ensuring compliance with organizational policies and procedures, or assisting with travel arrangements for attendees.
- Planning and organizing administrative projects such as, outlining objectives and timelines, internal and external partner coordination, breaking down tasks and assigning responsibilities, monitoring and tracking progress, documenting and communicating updates, and evaluating outcomes for potential improvements.
Desired Qualifications
Experience defined below may have been gained through paid or unpaid activities.
- One (1) year of experience working with tribes and or tribal organizations.
- One (1) year of experience working with a state government organization and administrative procedures, local tribal functions, and state and agency functional and personnel policies.
- One (1) year of experience presenting at or facilitating meetings involving a large audience.
- One (1) year of experience supporting executive leadership or management in an administrative capacity including tasks such as managing calendars and emails and reviewing documents for executive approval or signature.
- One (1) year of experience using Microsoft SharePoint to build SharePoint pages, add and edit web content, and using SharePoint to store, access and organize information.
Application Process
Intrigued? Click "Apply" to submit your detailed application profile along with the following:
- A cover letter (without personal pictures) describing how you meet the qualifications and why you are interested in this position.
- A current resume (without personal pictures)
- Three (3) or more professional references, to be listed in your profile under the references section, which includes at least one supervisor, peer, and (if you have supervised staff) someone you have supervised or led.
Attachments: Do not attach any documents that include photos, letters of recommendation, or private information (transcripts, social security number, year of birth, etc.).
Veterans: Applicants wishing to claim Veterans Preference must attach a copy of their DD-214 (Member 4 copy), NGB 22, or signed verification of service letter from the United States Department of Veterans Affairs to their application. Please remove or cover any personally identifiable data such as social security numbers and birth year.
This position is covered by a bargaining unit for which the Washington Federation of State Employees (WFSE) is the exclusive representative.
Equity, Diversity, and Inclusion
We regard diversity as the foundation of our strength, recognizing that differing insights and abilities enable us to reflect the unique needs of the communities we serve.
DOH is an equal opportunity employer. We prohibit discrimination based on race/ethnicity/color, creed, sex, pregnancy, age, religion, national origin, marital status, the presence or perception of a disability, veteran's status, military status, genetic information, sexual orientation, gender expression, or gender identity.
If you have questions or need other assistance please contact April Gilreath at april.gilreath@doh.wa.gov. For persons with disabilities, this document is available in other formats. Please call 800-525-0127 (TDD/TTY 711) or email Technical support is provided by NEOGOV, 855-524-5627 (can't log in, password or email issues, error messages).
Conditions of Employment/Working Conditions
With or without accommodation, I am willing and able to:
- Work a full-time 40-hour work week and occasionally adjust work-schedule to meet business needs, which may include evenings and weekends. A flexible work schedule will be considered upon request and supervisor's approval.
- Occasionally travel alone or with another person, which may include overnight.
- Legally operate a state- or privately-owned vehicle or provide alternative transportation while on state business.
- Move objects and materials weighing as much as 25 pounds with or without accommodation.
- Participate in emergency response exercises and emergency events/high-priority assignments as assigned.
SUBSCRIBE to DOH Jobs Alerts
Supplemental Information
This recruitment may be used to fill positions of the same job classification across the agency.
Once all the position(s) from the recruitment are filled, the recruitment may only be used to fill additional open positions for the next sixty (60) days.
Only applicants who follow the directions and complete the Application Process in full will have their responses reviewed for consideration.
Experience and education selected, listed, and detailed in the Supplemental Questions must be verifiable on the submitted applicant profile or attachments.
More than Just a Paycheck!
Employee benefits are not just about the kind of services you get, they are also about how much you may have to pay out of pocket. Washington State offers one of the most competitive benefits packages in the nation.
We understand that your life revolves around more than just your career. Like everyone, your first priority is ensuring that you and your family will maintain health and financial security. That's why choice is a key component of our benefits package. We have a selection of health and retirement plans, paid leave, staff training and other compensation benefits that you can mix and match to meet your current and future needs.
Read about our benefits:
The following information describes typical benefits available for full-time employees who are expected to work more than six months. Actual benefits may vary by appointment type or be prorated for other than full-time work (e.g. part-time); view the job posting for benefits details for job types other than full-time.
Note: If the position offers benefits which differ from the following, the job posting should include the specific benefits.
Insurance Benefits
Employees and their families are covered by medical (including vision), dental and basic life insurance. There are multiple medical plans with affordable monthly premiums that offer coverage throughout the state.
Staff are eligible to enroll each year in a medical flexible spending account which enables them to use tax-deferred dollars toward their health care expenses. Employees are also covered by basic life and long-term disability insurance, with the option to purchase additional coverage amounts.
To view premium rates, coverage choice in your area and how to enroll, please visit the Public Employees Benefits Board (PEBB) website. The Washington Wellness program from the Health Care Authority works with PEBB to support our workplace wellness programs.
Dependent care assistance allows the employee to save pre-tax dollars for a child or elder care expenses.
Other insurance coverage for auto, boat, home, and renter insurance is available through payroll deduction.
The Washington State Employee Assistance Program promotes the health and well-being of employees.
Retirement and Deferred Compensation
State Employees are members of the Washington Public Employees' Retirement System (PERS). New employees have the option of two employer contributed retirement programs. For additional information, check out the Department of Retirement Systems' web site.
Employees also have the ability to participate in the Deferred Compensation Program (DCP). This is a supplemental retirement savings program (similar to an IRA) that allows you control over the amount of pre-tax salary dollars you defer as well as the flexibility to choose between multiple investment options.
Social Security
All state employees are covered by the federal Social Security and Medicare systems. The state and the employee pay an equal amount into the system.
Public Service Loan Forgiveness
If you are employed by a government or not-for-profit organization, and meet the qualifying criteria, you may be eligible to receive student loan forgiveness under the Public Service Loan Forgiveness Program.
Holidays
Full-time and part-time employees are entitled to paid holidays and one paid personal holiday per calendar year.
Note: Employees who are members of certain Unions may be entitled to additional personal leave day(s), please refer to position specific Collective Bargaining Agreements for more information.
Full-time employees who work full monthly schedules qualify for holiday compensation if they are employed before the holiday and are in pay status for at least 80 nonovertime hours during the month of the holiday; or for the entire work shift preceding the holiday.
Part-time employees who are in pay status during the month of the holiday qualify for the holiday on a pro-rata basis. Compensation for holidays (including personal holiday) will be proportionate to the number of hours in pay status in the month to that required for full-time employment, excluding all holiday hours. Pay status includes hours worked and time on paid leave.
Sick Leave
Full-time employees earn eight hours of sick leave per month. Overtime eligible employees who are in pay status for less than 80 hours per month, earn a monthly proportionate to the number of hours in pay status, in the month to that required for full-time employment. Overtime exempt employees who are in pay status for less than 80 hours per month do not earn a monthly accrual of sick l...
