Address
Form of workJob Description
Calendaring
Event/Meeting Planning
Expenses
Special Projects
Calendar Management
Expenses via OKTA /Concur
Monthly time approval
Bi-Weekly report
Support team of corporate/commercial lawyers in certain admin functions:
DL management Global Corporate Commercial Law Group
Manage Q-Share: M&A Q-Share and Global Corporate Commercial Law Group Q-Share
RATE RANGE: 25-30/HR (based on experience)
o Assisting with creating meetings, moving meetings, sending invites for events, and other adjustments in managers schedule
o Working with other assistants to find times that work for all higher level leaders
o Managing conflicts that may arise on the calendar
o Working with other assistants to find times that work for all higher level leaders
o Managing conflicts that may arise on the calendar
Event/Meeting Planning
o Assist with planning events, group meetings, offsites, etc.
o Working with senior leadership to plan details of meetings and outings including all travel arrangements, transportation options, food plans, presentation ideas, timeline/schedule, etc.
o Creating calendar invites, managing attendance for the events, organizing catering orders, setting up the conference rooms with audio, catering, and visual as needed
o Arranging welcome lunches, welcome breakfasts, and other lunch or breakfast meetings
o Working with senior leadership to plan details of meetings and outings including all travel arrangements, transportation options, food plans, presentation ideas, timeline/schedule, etc.
o Creating calendar invites, managing attendance for the events, organizing catering orders, setting up the conference rooms with audio, catering, and visual as needed
o Arranging welcome lunches, welcome breakfasts, and other lunch or breakfast meetings
Expenses
o Track and manage all expenses from the corporate credit card
o Create expense reports, managing receipts from leadership travel, submitting reports weekly/monthly (as needed) for non-corporate card charges
o Keep track of all fees related to corporate card
o Create expense reports, managing receipts from leadership travel, submitting reports weekly/monthly (as needed) for non-corporate card charges
o Keep track of all fees related to corporate card
Special Projects
o Special projects include assisting with document review and edits, applying signatures to documents other teams provide, power point editing and formatting, etc.
o Assist when possible during urgent technical issues that may arise, including issues with calendars, or accessing applications. This includes also getting in touch with IT on behalf of Jeff to get any issues fixed
o Assist when possible during urgent technical issues that may arise, including issues with calendars, or accessing applications. This includes also getting in touch with IT on behalf of Jeff to get any issues fixed
Calendar Management
o Check calendar daily for conflicts if conflicts are found make aware and re-schedule
o Scheduling meetings providing managers availability to others
o Move meetings as requested
o Scheduling meetings providing managers availability to others
o Move meetings as requested
Expenses via OKTA /Concur
Monthly time approval
o CoZone: via OKTA
Bi-Weekly report
o Every Wednesday afternoon manager needs to receive a complete overview of the GCCLs team bi-weekly report in order to make a selection for his bosses bi-weekly report.
o A clean report needs to be posted every other week so that the team may go in and update the document in a timely matter.
o Accessing the template and the archive:
o Provide PowerPoint/Excel/Word assistance to Alex
o A clean report needs to be posted every other week so that the team may go in and update the document in a timely matter.
o Accessing the template and the archive:
o Provide PowerPoint/Excel/Word assistance to Alex
Support team of corporate/commercial lawyers in certain admin functions:
DL management Global Corporate Commercial Law Group
Manage Q-Share: M&A Q-Share and Global Corporate Commercial Law Group Q-Share
o Save NDAs in NDA file
o Update Vacation Calendar for Global Corporate Commercial Law Group
o Post bi-weekly Corporate and Commercial Law Group Updates Document on the Global Corporate Commercial Law Group QShare
o Update Vacation Calendar for Global Corporate Commercial Law Group
o Post bi-weekly Corporate and Commercial Law Group Updates Document on the Global Corporate Commercial Law Group QShare
RATE RANGE: 25-30/HR (based on experience)
