Executive Assistant To The Chief Administrative Officer

Moody’s is a developmental culture where we value candidates who are willing to grow. So, if you are excited about this opportunity but don’t meet every single requirement, please apply! You may be a perfect fit for this role or other open roles.

Moody’s is a global integrated risk assessment firm that empowers organizations to make better decisions.

At Moody’s, we’re taking action. We’re hiring diverse talent and providing underrepresented groups with equitable opportunities in their careers. We’re educating, empowering and elevating our people, and creating a workplace where each person can be their true selves, reach their full potential and thrive on every level. Learn more about our DE&I initiatives, employee development programs and view our annual DE&I Report at moodys.com/diversity

The Executive Assistant will report directly to the Chief Administrative Officer (CAO).  This role has administrative responsibility for the Office of a C-suite executive, including facilitating support for other members of the CAO Leadership team.  This role demands exceptional multitasking abilities, a firm grasp of the MS Office suite, and a proactive approach to leveraging new and emerging technologies to enhance efficiency and effectiveness.  The ideal candidate will thrive in a fast-paced environment, demonstrating flexibility, and adaptability to meet the evolving needs of the CAO organization.  

•    Administrative Excellence
    o    Provides executive level administrative support with a strong focus on calendar management, travel coordination and absorption of administrative tasks 
    o    Proactively anticipates needs and independently manages detailed tasks to streamline the manager’s workload 
    o    Handles sensitive information and resolve conflicts with a high level of confidentiality and discretion.  
    o    Quickly acquires and applies comprehensive understanding of company operations, policies, and procedures relevant to the role, boosting efficiency and effectiveness. 
    o    Other core duties and administrative support: engages with senior leadership team; greets and  screens visitors; screens telephone calls; coordinates and schedules meetings; handles all meeting logistics (including global Town Halls, offsites, outings, etc…); organizes hospitality or other events; tracks and coordinates expenses; handles basic administration of the budget for the function (including office supplies/technology management); documents meetings; general administrative follow-up on behalf of the executive; and oversees department space usage
    o    Other duties or administrative projects as assigned

•    Strategic Support and Decision-Making
    o    Partners with the CAO’s Leadership Team to facilitate strategic decision-making and aid in achieving key objectives.
    o    Participates in and supports diverse company initiatives, ensuring alignment with the executive’s vision and goals.  

•    Technological Proficiency and Innovation
    o    Maintains and leverages advanced knowledge of Microsoft Office Suite and other collaborative tools
    o    Quickly adapts to new software and technologies to optimize operational efficiency and effectiveness.
    o    Employs new and emerging technologies to support the executive’s and the team’s work.  

•    Organizational and Problem-Solving Skills
    o    Demonstrates strong attention to detail and organizational skills with the ability to multitask and work under pressure.
    o    Collects and prepares information/presentation materials for high-level meetings or for use in discussions/meetings with executive staff and external parties. 
    o    Uses problem-solving techniques within defined policies to obtain solutions
    o    Acts as a self-starter, capable of working independently or as a global team.  

Qualifications:
•    7+ years related experience working in a corporate environment
•    Demonstrates proven experience in coordinating communications and managing relationships with customers, vendors, visitors, and dignitaries ensuring seamless and professional interactions on behalf of the organization.  
•    Preferably possessing professional certifications relevant to the role (e.g. PACE, CAP, CAPM, PMP, etc…) underscoring the capability to work efficiently with senior executives. 
•    Advanced working knowledge of Microsoft Office Suite including Outlook, Word, Excel, PowerPoint and SharePoint and knowledge of collaborative tools
•    Excellent verbal and written communication skills – ability to convey thoughts clearly and succinctly and to communicate pertinent complex information in a clear and organized manner; ability to compose general correspondence, memos and other documents that require little or no editing by manager 
•    Client oriented with strong attention to detail and organization skills: time management and ability to multi-task, shift priorities and work under pressure
•    Ability to think outside the box and to anticipate issues/needs, uses judgement and work proactively to address them
•    Collaborative, strong team player including the ability to interact comfortably and effectively with Senior Management
•    Exceptional ability to build and maintain relationships across all levels of the organization. 
•    Good presentation skills
•    High level of trust and demonstrated ability to work with highly sensitive, confidential data
•    Willingness to work “non-standard” hours given the global nature of Moody’s business 

For US-based roles only: the anticipated hiring base salary range for this position is $92,700.00 to $134,400.00, depending on factors such as experience, education, level, skills, and location. This range is based on a full-time position. In addition to base salary, this role is eligible for incentive compensation. Moody’s also offers a competitive benefits package, including not but limited to medical, dental, vision, parental leave, paid time off, a 401(k) plan with employee and company contribution opportunities, life, disability, and accident insurance, a discounted employee stock purchase plan, and tuition reimbursement.

Moody’s is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, sex, gender, age, religion, national origin, citizen status, marital status, physical or mental disability, military or veteran status, sexual orientation, gender identity, gender expression, genetic information, or any other characteristic protected by law. Moody’s also provides reasonable accommodation to qualified individuals with disabilities or based on a sincerely held religious belief in accordance with applicable laws. If you need to inquire about a reasonable accommodation, or need assistance with completing the application process, please email accommodations@moodys.com. This contact information is for accommodation requests only, and cannot be used to inquire about the status of applications.

For San Francisco positions, qualified applicants with criminal histories will be considered for employment consistent with the requirements of the San Francisco Fair Chance Ordinance.

This position may be considered a promotional opportunity, pursuant to the Colorado Equal Pay for Equal Work Act.

Click here to view our full EEO policy statement. Click here for more information on your EEO rights under the law. Click here to view our Pay Transparency Nondiscrimination statement. Click here to view our Notice to New York City Applicants.
Candidates for Moody’s Corporation may be asked to disclose securities holdings pursuant to Moody’s Policy for Securities Trading and the requirements of the position. Employment is contingent upon compliance with the Policy, including remediation of positions in those holdings as necessary.