Executive Administrative Assistant

Who We Are:

We are transforming the automotive sales and service industry. Since 1961, our organization has been involved in the Greater Lafayette Community including Purdue University. Our philosophy is simple. Our employees are our greatest asset. Our customers are our guests. And “giving back” to our community is most important.

Our Workplace Culture:

We believe our employees create our culture. Our culture speaks for itself in the longevity of our employees.

We support the community in which we live, we are fair and transparent, we are innovative and trustworthy and we view each employee as an asset to the organization.

What We Offer

• The tools to succeed
• Health Insurance
• Vision Insurance
• Dental Insurance
• 401(k) with Match
• Life Insurance
• Disability Insurance
• Continuous learning and education opportunities

What We Are Looking For:

We are looking for an Executive Administrative Assistant. The foundational role is executive support, focusing on managing schedules, preparing reports, and handling correspondence for the President.

Job Responsibilities:

• Acts as a strategic advisor to the President and senior management team.
• Represents President in meetings, by email, and phone calls with internal and external stakeholders.
• Manages the Presidents calendar and prioritizes their time and schedule.
• Drafts letters, emails, reports, and other correspondence on behalf of the President.
• Supports the organization in meetings by taking notes and assuming responsibility for completion of action items.
• Acts as the liaison between President and other leadership, and stakeholders to ensure consistent communication and ensuring involvement or decision-making at the proper time.
• Participates with the President and senior leadership team in strategic planning and policy development.
• Ensures timely and effective completion of projects and initiatives.
• Maintains accurate confidential files and data records.

Required Skills & Knowledge

• Proven experience as an Executive Administrative Assistant or in a similar role
• Excellent Microsoft Office skills and knowledge
• Outstanding time management and organizational skills
• Experience with data entry and transcribing meeting minutes
• Strong proofreading skills with exceptional attention to detail
• Critical thinking
• Problem-solving
• Relationship-building
• Patience and flexibility
• Positive and professional attitude
• High level of discretion and confidentiality
• Experience with planning, process improvement, leading strategic initiatives, establishing metrics, and driving change
• Excellent communicator in written and verbal form; able to present to executives and customers.

Job Type: Full-time

Pay: $48,000.00 - $52,500.00 per year

Benefits:

• 401(k)
• 401(k) matching
• Dental insurance
• Health insurance
• Paid time off
• Vision insurance

Schedule:

• 10 hour shift
• 8 hour shift
• Monday to Friday
• Weekends as needed

Work Location: In person