Executive Administrative Assistant

Executive Administrative Assistant

POSITION SUMMARY

The Executive Administrative Assistant will be responsible for supporting the Domestic Tax Team including processing and mailing federal and state income tax returns and maintaining records for the department.

DUTIES & RESPONSIBILITIES

• Process, scan, and mail federal and state income tax returns.
• Maintain internal copies and records of all tax returns, payments, and other supporting documentation.
• Submit check requests and coordinate delivery with accounts payable department for tax payments.
• Communicate with various taxing jurisdictions regarding notices or refunds received by the department.
• Serve as a point of contact with third party preparer of annual reports filed with Secretary of State offices.
• Management of offsite storage records including requests and retention.
• Open, sort, and distribute incoming mail.
• Provide assistance on various department projects as needed.

REQUIRED SKILLS / EXPERIENCE

• Minimum of 5 years of experience in a corporate office setting
• Proficient with Microsoft Office products (Excel, Word, Outlook, PowerPoint)
• Strong verbal and written communication skills
• Ability to multi-task and meet multiple deadlines
• Excellent organizational skills

How we support our colleagues

In addition to our comprehensive benefits package, we encourage a diverse workforce. Plus, our agile, inclusive environment allows you to manage your wellbeing and work/life balance, ensuring you can be your best self at Aon. Furthermore, all colleagues enjoy two “Global Wellbeing Days” each year, encouraging you to take time to focus on yourself.  We offer a variety of working style solutions, but we also recognize that flexibility goes beyond just the place of work... and we are all for it. We call this Smart Working!

Our continuous learning culture inspires and equips you to learn, share and grow, helping you achieve your fullest potential. As a result, at Aon, you are more connected, more relevant, and more valued.

Aon values an innovative, diverse workplace where all colleagues feel empowered to be their authentic selves. Aon is proud to be an equal opportunity workplace. 

Aon provides equal employment opportunities to all employees and applicants for employment without regard to race, color, religion, creed, sex, sexual orientation, gender identity, national origin, age, disability, veteran, marital, domestic partner status, or other legally protected status. 

We welcome applications from all and provide individuals with disabilities with reasonable adjustments to participate in the job application, interview process and to perform essential job functions once onboard. If you would like to learn more about the reasonable accommodations we provide, email ReasonableAccommodations@Aon.com 

Nothing in this job description restricts management's right to assign or reassign duties and responsibilities to this job at any time.

The salary range for this position (intended for U.S. applicants) is $65,000 - 70,000 annually. The actual salary will vary based on applicant’s education, experience, skills, and abilities, as well as internal equity and alignment with market data.  The salary may also be adjusted based on applicant’s geographic location.

Aon offers a comprehensive package of benefits for full-time and regular part-time colleagues, including, but not limited to: a 401(k) savings plan with employer contributions; an employee stock purchase plan; consideration for long-term incentive awards at Aon’s discretion; medical, dental and vision insurance, various types of leaves of absence, paid time off, including 12 paid holidays throughout the calendar year, 15 days of paid vacation per year, paid sick leave as provided under state and local paid sick leave laws, short-term disability and optional long-term disability, health savings account, health care and dependent care reimbursement accounts, employee and dependent life insurance and supplemental life and AD&D insurance; optional personal insurance policies, adoption assistance, tuition assistance, commuter benefits, and an employee assistance program that includes free counseling sessions.  Eligibility for benefits is governed by the applicable plan documents and policies.

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