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SalaryJoin Our Family-Owned Trucking & Construction Team as an Executive Administrative Assistant
– Embrace Growth, Flexibility, and a People-Centric Culture
Are you ready to accelerate your career with a dynamic role at the heart of a family-owned trucking and construction company? Located on the South Side of Chicago, we're seeking an exceptional Executive Administrative Assistant to become an integral part of our close-knit team. Dive into a role where your efforts directly contribute to our success.
Why Join Us?
- Competitive Salary: Starting at $50k/year.
- Full Benefits Package: Includes Medical, Vision, Dental, Life insurance and 401(k)
- Work-Life Balance: Enjoy PTO, a hybrid work environment, Work-From-Home Fridays, and weekly pay.
- Direct Impact: Report directly to the CEO and collaborate closely with the VP, HR, Project Manager and Admin Support Team
As our Executive Administrative Assistant, you'll be more than just support; you'll be a cornerstone of our operations. Your day-to-day will involve:
- Subcontractor and Project Support: From management to scheduling and follow-up.
- Financial Oversight: Handle billing, invoice processing, and prepare construction invoices with an eye on details like G702, G703, Lien Waivers, and Certificates of Release.
- Operational Excellence: Engage in dispatching, material ordering, and manage haul/trip tickets with precision.
- Administrative Mastery: Excel in clerical duties, data entry, record management, document creation, and more, ensuring our office runs smoothly.
- Communication Hub: Manage emails, calendars, and phone calls, providing exceptional customer service.
- Networking and Event Facilitation: Occasionally attend networking events and engage in minor event planning to foster community connections, enhance organizational visibility, and contribute to strategic outreach efforts.
- A resilient, adaptable team player with a positive attitude.
- Someone with at least 2+ years of administrative experience, proficient in MS Office & G-Suite, and bonus points for QuickBooks Online expertise.
- A multitasker with excellent customer service, problem-solving skills, and attention to detail.
- Able and willing to become a licensed Notary Public
- Professional Growth: Be part of a company that values your development and growth.
- People-Centric Culture: Join a team that prides itself on a supportive and collaborative environment.
If you're eager to contribute to a team that values your input and provides the tools and support needed to thrive, we'd love to hear from you. Apply now to embark on a rewarding journey with us, where your role is not just a job, but a pathway to personal and professional growth.
