Executive Administrative Assistant

Introduction

Do you have the career opportunities as a(an) Executive Administrative Assistant you want with your current employer? We have an exciting opportunity for you to join Lakeview Hospital which is part of the nation's leading provider of healthcare services, HCA Healthcare.

Benefits

Lakeview Hospital, offers a total rewards package that supports the health, life, career and retirement of our colleagues. The available plans and programs include:

• Comprehensive medical coverage that covers many common services at no cost or for a low copay. Plans include prescription drug and behavioral health coverage as well as free telemedicine services and free AirMed medical transportation.
• Additional options for dental and vision benefits, life and disability coverage, flexible spending accounts, supplemental health protection plans (accident, critical illness, hospital indemnity), auto and home insurance, identity theft protection, legal counseling, long-term care coverage, moving assistance, pet insurance and more.
• Free counseling services and resources for emotional, physical and financial wellbeing
  
• 401(k) Plan with a 100% match on 3% to 9% of pay (based on years of service)
  
• Employee Stock Purchase Plan with 10% off HCA Healthcare stock
  
• Family support through fertility and family building benefits with Progyny and adoption assistance.
  
• Referral services for child, elder and pet care, home and auto repair, event planning and more
  
• Consumer discounts through Abenity and Consumer Discounts
  
• Retirement readiness, rollover assistance services and preferred banking partnerships
  
• Education assistance (tuition, student loan, certification support, dependent scholarships)
  
• Colleague recognition program
  
• Time Away From Work Program (paid time off, paid family leave, long- and short-term disability coverage and leaves of absence)
  
• Employee Health Assistance Fund that offers free employee-only coverage to full-time and part-time colleagues based on income.

Learn more about Employee Benefits

Note: Eligibility for benefits may vary by location.

Our teams are a committed, caring group of colleagues. Do you want to work as a(an) Executive Administrative Assistant where your passion for creating positive patient interactions are valued? If you are dedicated to caring for the well-being of others, this could be your next opportunity. We want your knowledge and expertise!

Job Summary and Qualifications

As the Executive Administrative Assistant you will use your impeccable secretarial, administrative, and customer service skills to assist leadership as they provide oversight of the day-to-day functions of the hospital. Our team supports each other like family and we are looking for someone who feels patient care is as meaningful as we do.

In this role you will:

• Support administrative team members, including CEO, CNO, CFO, and other executive admin team members.
• Manage the overall daily activities of the administrative office and perform all necessary duties to assure a friendly, smooth, and efficient office environment.
• Maintain and manage schedules of board room, classrooms and conference rooms.
• Accommodate inquiries and complaints concerning general administrative activities and operation, and refer to appropriate management staff on a confidential basis.
• Prepare complex administrative reports, statements, rosters, etc.
• Communicate executives' instructions or desires to individuals and/or departments within and outside the organization.
• Receive and review incoming correspondence, reports, memoranda, etc.
• Complete all travel arrangements and expense reports for executive admin team members.
• Approve hours in our timekeeping system and prepare/manage all contracts.
• Order supplies for administration and arrange catering requests for meetings.
• Support the CEO with all board of Trustee activities, including scheduling and arranging meetings and conferences, and preparing meeting agendas, minutes, reports, etc.
• Create physician contracts and obtain physician signatures.
• Assist CFO with bookkeeping and accounts payable.
• Have oversight of special projects as requested.

Qualifications:

• Associate's Degree required; Bachelor's Degree strongly preferred.
• Experience in healthcare preferred.
• Must be able to proofread material and correct spelling and grammatical errors.
• Significant tact and diplomacy is required to effectively interact with a diverse group of influential internal and external calle5rs and visitors, often dealing with sensitive and highly confidential matters.
• Extensive knowledge of organizational and department procedures.
• Shorthand may be required.
• Excellent verbal and written communication skills.
• Strong organizational skills.
• Advanced secretarial skills; typing of at least 65 wpm and computer skills in word processing, email, PowerPoint, spreadsheet, and database management programs.
• 5 years of related work experience or education.

Lakeview Hospital is a 125 plus bed community hospital. We are dedicated to providing the quality of healthcare we want our closest loved ones to receive. We are among the nation’s 100 Top Hospitals for seven years in a row. We are the only facility in Utah that is among America’s 100 Best Hospitals for Joint Replacement. Our Commitment to Caring is the driving force behind the actions of our caregivers, day in and day out. After all, providing high quality healthcare to our friends, family and neighbors in Davis County is why we exist.

Lakeview Hospital supports the community of Bountiful, just north of Salt Lake City. Our community has a small town charm and family-oriented neighborhoods. Our ideal location offers year-round recreational activities; from skiing and snowboarding in the winter to water sports and golf in the summer.

We are part of the HCA Healthcare network - which includes more than 300 affiliate facilities across the country – offering our colleagues the opportunity for travel and relocation. HCA and Lakeview Hospital are all about caring for people, and that care extends to patients, families and our colleagues.

HCA Healthcare has been recognized as one of the World’s Most Ethical Companies® by the Ethisphere Institute more than ten times. In recent years, HCA Healthcare spent an estimated $3.7 billion in cost for the delivery of charitable care, uninsured discounts, and other uncompensated expenses.

"Bricks and mortar do not make a hospital. People do."- Dr. Thomas Frist, Sr.
HCA Healthcare Co-Founder

If you are looking for an opportunity that provides satisfaction and personal growth, we encourage you to apply for our Executive Administrative Assistant opening. We promptly review all applications. Highly qualified candidates will be contacted for interviews. Unlock the possibilities and apply today!

We are an equal opportunity employer and value diversity at our company. We do not discriminate on the basis of race, religion, color, national origin, gender, sexual orientation, age, marital status, veteran status, or disability status.