Events Manager

Position: Events Manager

Department: Development

Supervisor: Director of Development

Compensation: $55,000+, Executive Support Salary Schedule

FLSA Status: Exempt, Full-Time

Hours of Work: Monday – Friday; Typical Business Hours. Occasional evening or weekend work.

MISSION STATEMENT:

Eliminate racism, empower women, and promote peace, justice, freedom and dignity for all.

PRIMARY FUNCTION:

The Events Manager functions as a part of the Development Department. The primary function of this manager is to manage all major fundraising events including Men’s Breakfast, Women of Achievement Awards Celebration and the Full Circle Luncheon.

QUALIFICATIONS:

1. Must be at least 21 years old
2. Bachelor’s degree in communications, marketing, public relations or a similar field preferred, but not required, or at least two years’ experience and proven success in communications, marketing, and/or public relations
3. At least two years in event management and/or hospitality
4. Proficient in Microsoft Office, Google docs, and other electronic platforms
5. Excellent interpersonal and customer service skills
6. Excellent written and verbal communication skills including editing
7. Must have excellent command of the English language
8. Strong attention to detail and organizational skills
9. Able to effectively work independently, prioritize, multi-task and shift tasks
10. Able to work in shared workspace with distractions
11. Demonstrated ability to work with people of diverse backgrounds
12. Knowledge of Raiser’s Edge (or other database management software) is preferred, but not required,
13. Be able to demonstrate the mission of YWCA Kalamazoo and adhere to it

The following statements are intended to describe the general nature and level of work being performed. They are not intended to be construed as an exhaustive list of all responsibilities, duties and skills required.

RESPONSIBILITIES:

1. Develop and implement a comprehensive events strategy that aligns with the organization's mission and goals.
2. Oversee all aspects of event planning and execution, including:
   1. Concept development and brainstorming
   2. Budgeting and financial management
   3. Venue selection and site management
   4. Vendor selection and contracting
   5. Logistics and operations management
   6. Volunteer coordination and management (with Volunteer Coordinator)
   7. Marketing and promotion (with Marketing team)
   8. Event evaluation and reporting (with Evaluation team)
3. Support Director of Development and Vice President of Development in securing sponsorships and partnerships to support events
4. Represent YWCA at events and build relationships with key stakeholders
5. Manage Event function of Raiser’s Edge database
6. Stay up to date on industry trends and best practices
7. Fulfill sponsor obligations in tandem with leadership
8. Support the Director of Development with special projects as capacity allows
9. Safeguard confidential information gained as a result of this position.
10. As a YWCA Kalamazoo employee, project a positive image of the organization and its programs to the community
11. Able to demonstrate the mission of YWCA and adhere to it
12. Perform other duties as assigned in support of YWCA Development Department and all fundraising activities

WORKING CONDITIONS AND ESSENTIAL FUNCTIONS:

1. YWCA location
2. Off-site location
3. Potential outdoor events
4. Sitting, standing, kneeling, bending, some lifting
5. Frequently required to stand
6. Frequently required to walk
7. Frequently required to sit
8. Continually required to utilize hand and finger dexterity
9. Occasionally required to climb, balance, bend, stoop, kneel or crawl
10. Continually required to talk or hear
11. Occasionally required to taste or smell
12. Frequently exposed to wet and/or humid conditions (non-weather)
13. Occasionally work near moving mechanical parts
14. Occasionally work in high, precarious places
15. Occasionally work around fumes, airborne particles, or toxic chemicals
16. Frequently exposure to outside weather conditions
17. Occasionally exposure to extreme heat or cold (non-weather)
18. Occasionally exposure to blood borne and airborne pathogens or infectious materials
19. While performing the duties of this job, the noise level in the work environment is usually quiet.
20. The employee must occasionally lift and /or move more than 15 pounds.

TRAINING REQUIREMENTS:

1. Orientation to YWCA Personnel Policies, Mission, Purpose and One Imperative.
2. Racial Justice Training
3. Orientation to Domestic Violence, Sexual Assault, Confidentiality, Mandatory Reporting.
4. Other appropriate training and in-service which will occur during employment.

1. Health and Safety/OSHA and Emergency Procedures Orientation.

The above is intended to describe the general content of and requirements for the performance of this job. It is not to be construed as an exhaustive statement of duties, responsibilities or physical requirements. Nothing in this job description restricts management’s right to assign or reassign duties and responsibilities to this job at any time. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Equal Opportunity Employer