Events And Planning Coordinator

Summary of Position:

The Development Assistant supports the Events Manager in a wide variety of duties and responsibilities that are related to the planning and execution of CET’s fundraising and community outreach events.  Events include, but are not limited to: the Action Auction; a one night fundraising celebration; screenings and member appreciation events. The required tasks are those related to data management, oversight of Event Volunteers and handling the day-to-day details required to deliver successful events.  This position operates at a rapid pace.  Clear communication, multitasking, critical thinking and advanced organizational skills are necessary for this position.  The ideal candidate will be detail-oriented and be able to work effectively with others in a small office environment. May occasionally be required to work outside the core work hours to support Events and meetings. 

This position includes a potential for growth within the Events Office.  It is based in Cincinnati with occasional travel to the Dayton, Ohio PBS station.

Primary Duties:

• Work with Events Manager and Volunteers to be the primary data manager for CET fundraising and outreach events.
• Assist Events Manager in organization and coordination of events.  This includes but is not limited to: booking venues; developing marketing materials; communicating with attendees and brainstorming ideas for new events.
• Responsible for contacting a select list of Major Donors and Sponsors to secure their participation in CET’s fundraising events.
• Produce weekly and annual reports to measure success of Events and track campaign support.
• Work with Volunteers to assure that their experience at CET is pleasant, positive and productive.
• Setup meeting room with refreshments for monthly committee meetings.
• Create and /or organize meeting materials for each committee meeting attendee.
• Create meeting minutes for committee meetings and distribute to committee members.
• Cover the receptionist position during lunch at least once a week.
• Work to further the mission and goals of the organization and support other CET events as needed.
• Manage and distribute calendar of organization’s events.

Required Training and Experience

• A minimum of 2-4 years in a Development position
• Ability to lift items up to 25 lbs.
• Computer skills – must be highly skilled in the use of Microsoft Office Suite:  Word, Excel, Outlook and Power Point

Knowledge / Skills:

• Superior organizational skills, attention to detail and ability to multi-task
• Proven ability to prioritize conflicting needs and address matters proactively and diplomatically
• Strong written and oral communication skills
• Ability to work independently with minimal supervision as well as in a team with Volunteers and other Staff
• Strong record keeping and customer-service skills
• Ability to adapt to changes in work environment

****  We are looking to have this position start February 1, 2023!!