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SalarySchedule:Mon-Fri 9am-5pm
Salary:$55,000 - $65,000 / year
As part of a Communications and Development team, the Events and Development Coordinator is responsible for the strategy, operations, and execution of corporate level and programmatic in person and virtual Events and conferences. This role is the "go-to" person for community, staff and vendors and will coordinate events from a big-picture viewpoint to create flawless experiences for sponsors and attendees. The Events and Development Coordinator will report directly to the Vice President of Communications & Development and be an integral part of ensuring the successful production of Events and support the development team to further Vinfen's mission.
Job Duties and Responsibilities
- Works in partnership with Vice President of Communications & Development to develop new initiatives such as a speakers bureau program, webinars, and/or podcasts to elevate Vinfen's thought leadership and content expertise.
- Plans produces, manages, and executes corporate public events, including the annual Moving Images Film Festival, the annual Celebration of Family Partnerships, and professional conferences and symposiums based on event objectives, key metrics, timeline, and budget.
- Oversees all levels of event planning and management (e.g.., timeline venue/vendors, budget, invoice processing, database management), works with key personnel (e.g.. Master of Ceremonies, speakers, legislators), and recruits and manages event volunteers.
- Partners with program staff to establish an event plan and marketing strategy (with Communications & Development team) for programs and services throughout the organization regarding community events, including open houses, fundraisers, charity races and walks, celebrations and art shows.
- Works with the Vice President of Communications & Development to market and promote events (including an annual event marketing plan), invite public figures and keynote speakers, and obtain media coverage, as required.
- Ensures adherence to planned format, compliance with regulations, cooperation between vendors, resolution of issues, and overall satisfaction of participants.
- In partnership with Vice President of Communications & Development and Legal Counsel, negotiates contracts with venue personnel, caterers, hospitality staff, A/V providers, and other vendors to acquire necessary services and activities for events while meeting budgetary objectives.
- Works in partnership with Development Manager to ensure sponsor relationships are honored throughout the event experience (e.g.., benefits including marketing, brand placement and recognition, registration, seating).
- Works in partnership with Senior Graphic Designer to create, track, and distribute the department's promotional and collateral materials (e.g.., banners, tablecloths, brochures, flyers and branded items).
- Assess the impact and effectiveness of each event through post-event evaluation and data analysis of key metrics.
- Strategically manages Vinfen's annual event calendar in a cadence optimized for steady success throughout the fiscal year.
- Monitors industry trends and best practices to ensure continued assessment and enhancement of event strategies across organization.
- Builds strong relationships across the organization to stay current on organizational services, offerings, and partnerships.
- Evaluates potential locations, vendors, and other professionals to determine viability for future Events and build a personal knowledge base to better serve the organization's community.
- Must be present for all organization events including those that occur past business hours and on weekends.
- Assists with execution of programs and projects, including but not limited to, preparing mailings, scheduling/recording meetings, and vendor relations.
- Assists with Annual Giving stewardship Events and collaborative across internal business and service units as well as external partners as needed.
- Leads creative review process for direct marketing and internal appeals by soliciting feedback internally and communicating with agency partners keeping deliverables on schedule. Works with internal and external partners to create a pipeline of new content.
- Performs other duties as assigned.
Why Vinfen?
We are committed to you! We offer great training, great benefits, career growth and job security!
- Medical, Dental and Vision Insurance for employees working 30 hours or more
- 15 days of Vacation, 12 Paid Holidays, 10 Sick Days and 3 Personal Days per year (for employees scheduled for 20 hours or more)
- Education Assistance and Tuition Remission Programs as well as innovative Student Loan Payment Programs. Employment with Vinfen counts toward your Public Student Loan Forgiveness eligibility
- Professional Development programs including year-round online training courses and opportunities to earn CEUs
- Retirement savings programs, including a fully funded, employer sponsored retirement plan and an employee funded 403 (b) plan
- Company paid Life, Accidental Death & Dismemberment and Long-Term Disability Insurance
- Voluntary Term, Whole Life, Accident and Critical Care Insurance
- Flexible Spending Reimbursement Accounts (Health and Dependent care) $500
- - $1,000+ Employee Referral Bonuses with no annual cap!
- Other generous benefits including discounted memberships, access to wellness programs and more!
About Us
Established in 1977, Vinfen is a nonprofit, health and human services organization and a leading provider of community-based services to individuals with mental health conditions, intellectual and Developmental disabilities, brain injuries, and behavioral health challenges. Our services and advocacy promote the recovery, resiliency, habilitation, and self-determination of the people we serve. Vinfen's 3,200 dedicated employees are experienced, highly-trained professionals who provide a full range of supportive living, health, educational, and clinical services in 318 programs throughout Massachusetts and Connecticut. For more information about Vinfen, please visit www.vinfen.org/careers
My Vinfen. My Community. My Job.
Vinfen is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, pregnancy, sexual orientation, gender identity, national origin, age, protected veteran status, or disability status.
- At least three years' experience working in communications, development, marketing or related field.
- All candidates must be at least 21 years of ageand able to successfully pass a MA CORI, multi-state criminal check, driving record check as well as employment verification and employment references.
