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SalaryStanford Graduate School of Business
Stanford's Graduate School of Business has built a global reputation based on its immersive and innovative management programs. We provide students a transformative leadership experience, pushing the boundaries of knowledge with faculty research, and offering a portfolio of entrepreneurial and non-degree programs that deliver global impact like no other. We are committed to advancing diversity, equity, and inclusion in service of our mission of developing innovative, principled, and insightful leaders who change lives, change organizations, and change the world. We invite you to be part of this mission.
The Event Operations team within the Facilities & Hospitality Department at the Stanford Graduate School of Business seeks an experienced and skilled Event Planner for a 1-year fixed term position with a possibility of renewal. The Event Planner will work in partnership with Stanford GSB departments and program owners to help plan and execute in-person, hybrid, and virtual programs and events such as academic courses, conferences, speaker events, major events, student-facing educational opportunities, and other university-related events. This position manages a portfolio of events and programs working with a diverse constituency of staff, faculty, and students to produce logistically precise events. This position will be part of a highly collaborative team that plans and supports events, provides customer service, and monitors venue reservation system.
The Event Planner will need to exercise good judgment regarding how to prioritize tasks in the face of frequently shifting priorities. It is essential to have excellent judgment, integrity, flexibility, and creativity as well as a positive attitude, the ability to collaborate and consult, and a good sense of humor. If you are an experienced event planner with outstanding event planning skills and exceptional customer service, ready to take-on new challenges in higher education, this is a position for you.
The GSB campus properties include the Knight Management Center and GSB Residences on 19.5 acres with nearly 700K sq.ft. of buildings that support academic and administrative functions, student and executive residential experiences and food service programs. The Schwab Residential Center is a 24-hour, 7-day/week residence, conference center.
- Design, plan, implement, and coordinate customized events.
- Serve as a member of an events team, and contribute in a wide variety of functional areas including decisions around scheduling, event logistics and facilities.
- May serve as project leader on smaller scale events, coordinating teams that plan, implement, and manage all aspects of events or manage program elements of larger scale events.
- Consult with stakeholders to determine event objectives and requirements.
- Evaluate and select vendors and providers of services considering stakeholder requests and requirements.
- Communicate with visiting entities such as vendors, alumni, and program participants for assigned events.
- Research and provide recommendations to optimize event locations and evaluate alternatives and availability.
- Utilize and maintain complex venue reservation system/database in EMS and other event planning software. Resolve calendar conflicts. Generate analytical reports and summaries.
- Inspect event facilities to ensure they conform to the event needs.
- May inspect event facilities for maintenance, janitorial and fire safety issues.
- Monitor and respond to inquiries by email, phone, in-person or through venue reservation system. Serve as a resource regarding a defined set of policies and procedures.
- Associate degree and three years of relevant experience or combination of education and relevant experience.
- Demonstrated success planning events.
- Ability to work both independently and as part of a team.
- Ability to establish priorities, manage shifting priorities, and handle numerous time-sensitive projects with multiple deadlines.
- Demonstrated creativity, problem solving skills, taking initiative, judgment, and decision-making skills.
- Ability to accomplish goals working through formal and informal channels, with diplomacy and tactfulness.
- Excellent interpersonal, communication, time management, and customer service skills. Must be well organized and detailed oriented.
- Ability to interact and successfully collaborate with a broad spectrum of contributing groups and customers.
- Proficient computer skills and demonstrated experience with office software and email applications such as Google platform and Microsoft Outlook. Willingness to learn department reservation system and other virtual/hybrid applications such as zoom meetings, webinars.
- Ability to work occasional evenings and weekends
- Fully onsite position.
- The job duties listed are typical examples of work performed by positions in this job classification and are not designed to contain or be interpreted as a comprehensive inventory of all duties, tasks, and responsibilities. Specific duties and responsibilities may vary depending on department or program needs without changing the general nature and scope of the job or level of responsibility. Employees may also perform other duties as assigned.
Consistent with its obligations under the law, the University will provide reasonable accommodation to any employee with a disability who requires accommodation to perform the essential functions of his or her job.
Stanford is an equal employment opportunity and affirmative action employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, protected veteran status, or any other characteristic protected by law.
Why Stanford is for You
Stanford’s dedicated 16,000 staff come from diverse educational and career backgrounds. We are a collaborative environment that thrives on innovation and continuous improvement. At Stanford, we seek talent committed to excellence, driven to impact the future of our legacy, and improve lives on a global sphere. We provide competitive salaries, excellent health care and retirement plans, and a generous vacation policy, including additional time off during our winter closure. Our generous perks align with what matters to you:
• Freedom to grow. Take advantage of career development programs, tuition reimbursement, or audit a course. Join a Ted Talk, film screening, or listen to a renowned author or leader discuss global issues.
• A caring culture. We understand the importance of your personal and family time and provide you access to wellness programs, child-care resources, parent education and consultation, elder care and caregiving support.
• A healthier you. We make wellness a priority by providing access to world-class exercise facilities. Climb our rock wall, or participate in one of hundreds of health or fitness classes.
• Discovery and fun. Visit campus gardens, trails, and museums.
• Enviable resources. We offer free commuter programs and ridesharing incentives. Enjoy discounts for computers, cell phones, recreation, travel, entertainment, and more!
We pride ourselves in being a culture that encourages and empowers you.
How to Apply
We invite you to apply for this position by clicking on the “Apply for Job” button. To be considered, please submit a cover letter and résumé along with your online application.
