Event Coordinator

Landmark Ventures is seeking a positive, motivated, professional, detail-obsessed and trustworthy Event Coordinator to join our dynamic Events Practice. You will support a forward-thinking group of industry leaders whose achievements come as a result of hard work, ingenuity and consistently exceeding expectations. We are dedicated to finding a professional who possesses the drive, initiative and great attitude to enhance operations.

The successful candidate will join Landmark’s growing and established Events Practice working alongside fun and hardworking colleagues on a robust portfolio of events. The conferences and events that Landmark Ventures produces drive business results and social good for the company and our partners. Our annual portfolio of events includes Social Innovation Summit, Dealmakers Summit, CIO Summit, high-profile private-label conferences, and an additional 80+ portfolio of salons and webinars, fireside chats, breakfasts, dinners, and showcases. This candidate will gain valuable exposure and experience in full event operations, including planning, production & finance in areas such as food & beverage management, vendor research, management and negotiations, virtual event planning, technology vendor sourcing, and more. You will also assume key responsibilities with the team in all stages of events, from the pre-event design process through execution to post-event wrap-up for both physical and virtual events.

Our Events Practice is growing, with plenty of room for opportunity and professional development. This is a unique opportunity for the right individual to join our team comprised of eager professionals with the opportunity to advance and grow with Landmark.

Roles & Responsibilities:

• Venue & Vendor Procurement
  • Venue Research: hotels, restaurants, unique and non-traditional venues
  • Vendor Research: technology, photographer, videographer, special touches, event staffing, florist, transportation, etc.
  • Relationship management with venues and vendors
  • Downstream deposit and payment oversight and budget tracking
• Event Planning & Logistics
  • Food and beverage planning and cost estimation
  • Meeting specification creation and Banquet Event Order review and adjustments
  • Vendor and venue coordination and communications.
  • Site visit coordination and calendaring.
  • Space plotting, flow management, furniture, floor plans and layout
  • Basic audio-visual planning
  • Ancillary vendor management including equipment and furniture rental, event, transportation, swag bags, special touches, design and décor, event security, etc.
• Event Operations
  • Creation event preparation documents
    • Creation of Run of Show document, support preparing staffing guides, staffing emails, shot list, venue decks and emails, staff itineraries, etc.
  • Packing and shipping and event supply/equipment management
    • Event supply inventory and ordering
    • Pack, prepare and ship on-site materials to ensure seamless execution of events
    • Schedule, track and manage event shipments and materials
    • Unpack event supplies post-event
  • On-site staffing support including securing temporary staff, training, and creating staff preparation documents and on-site training
  • Vendor management and oversight. Load in/out scheduling and coordination. COI compilation
  • Room block management including: Support tracking room block usage and pickup, support rooming list changes and follow up, supplier commission tracking and collections.
  • Refinement and improvement of event efficiency operations and internal processes (project plan, set-back schedules, etc.).
• Financial & Budget Support
  • Tracking, updating, and maintaining event-by event budget
  • Ensuring accuracy and continentality of documents
• Client Management & Support
  • Ability to participate on client calls and provide recommendations and suggestions as it pertains to event planning and operational aspects
• On-site Support
  • In-person event management and support: vendor setup & oversight (coordination deliveries, day-of contact, etc.,), signage setup and support (signage pickup and delivery, easel setup, etc.), breakout session setup (table tents, backdrops, AV), room setup support (chair counts), event breakdown and more.
  • Ability to troubleshoot and think in the moment
  • Registration assistance for events as needed

The Ideal Candidate Has:

• 2-4 years direct experience working in a events and conferences
• Bachelor's degree in Hospitality, Business or related discipline or equivalent relevant experience
• Venue and vendor contracting and negotiations skills and experience
  
• Basic knowledge and understanding of hotel brands and restaurant groups
• Excellent computer skills and a strong understanding of Microsoft Office Suite (Outlook, Excel, PowerPoint) are essential; experience in Social Tables and AllSeated is a plus
• Ability to multi-task, execute under tight deadlines, work in a fast-paced, high-stress environment, monitor and manage multiple priorities, and meet timelines on large projects from inception through completion
• Strong organization skills, exceptional attention to detail, and excellent analytical, verbal, and written communications skills
• Initiative and creativity, with a “get things done” attitude. Work “Athlete” mindset – someone who is coachable, innovative, focused and is able to adapt
• Demonstrated strategic thinking and problem-solving skills which exemplify the ability to identify issues or challenges and find a reasonable solution
• Strong interpersonal skills and the ability to quickly develop trusting, productive relationships with the executive team, vendors, staff, and all partners

In exchange for your skills and talents, we offer a competitive compensation package with benefits, and the unique opportunity to work with some of the world’s most innovative information technology companies and hundreds of top business executives.

This position is primarily remote with the requirement to be in-office based on the current events calendar (anticipated 1-2 times per week during peak events seasons) in Landmark’s headquarters on Park Avenue South in Midtown Manhattan.

To Apply

If you are interested in this exciting opportunity, please apply at https://landmarkventures.bamboohr.com/jobs/. We thank all candidates for their interest, but only those selected for an interview will be contacted.

About Landmark Ventures

Landmark Ventures is a technology-focused investment banking and strategic advisory group specializing in M&A, Capital Raising, Strategic Partnerships and Innovation Access for a select client roster of public corporations, private equity sponsors, and high-growth companies. Our core strengths include extensive personal relationships across the strategic landscape, and unparalleled market insights coupled with deep global perspectives and deal experience. Landmark has a particular focus on cross-border transactions involving the United States, Canada, Europe, China and Israel.

Landmark Ventures is committed to hiring a diverse team that provides important perspectives in our work, and is an equal opportunity employer that welcomes all qualified applicants regardless of race, ethnicity, color, ancestry, religion, sex, national origin, sexual orientation, age, citizenship, marital status, physical or mental ability, gender identity or expression, or veteran status.

About Our Benefits

• Competitive compensation package where you'll be rewarded based on your performance and recognized for the value you bring to Landmark.
• Generous vacation and holidays, including all Federal holidays including the day after Thanksgiving. Additionally, team members get two days each year to volunteer, and receive an additional day of Paid Time Off for each anniversary up to five years.
• Comprehensive health insurance: team members pay $1 each month for full medical, dental, vision, and life insurance with a broad network through ADP.
  
• Steller team of co-workers, an engaged virtual culture, and a lot of fun activities. You will enjoy team outings, Wellness Wednesdays with special guests, virtual get-togethers, active Slack groups, and many Awesome Fun Times (AFTs) in-person and virtually.
• Meaningful work at an organization that focuses on your growth. Landmark offers professional development sessions, career conversations, external resources, and plenty of stretch opportunities to hone your skills.
• Learn from experts who have been in the organization for 10+ years and from innovative clients, while building our company within an entrepreneurial environment.