Event Assistant

Job Summary
We are seeking a highly organized and detail-oriented Event Assistant to join our team. The Event Assistant will play a crucial role in assisting with the planning, coordination, and execution of various events. This position requires excellent time management skills, strong attention to detail, and the ability to thrive in a fast-paced environment.

Duties and Responsibilities:

The following reflects management’s definition of essential functions for this job but does not restrict the tasks that may be assigned. Management may assign or reassign duties and responsibilities to this job at any time due to reasonable accommodation or other reasons.

• Supporting the events manager with logistical and administrative support
• Maintaining records of all bookings e.g. venue and catering and taking payments where necessary
• Provide exceptional customer service to clients and attendees, ensuring their needs are met throughout the event
• Assisting with creative decisions
• Attending all meetings to act as a second point of contact
• Helping set up and dismantle events efficiently through to completion
• Create & distributes calendars, BEOs, and wedding packets
• Coordinates site visits and assists as needed.
• Performs other duties as assigned by manager.
• Regular & Reliable attendance

Qualifications:

• Previous experience in events management or related field is preferred
• Strong organizational skills with the ability to multitask and prioritize effectively
• Excellent time management skills to meet deadlines and manage multiple projects simultaneously
• Exceptional customer service skills with a friendly and professional demeanor
• Strong communication skills, both written and verbal
• Able to work independently as well as part of a team
• Ability to work well under pressure and adapt to changing circumstances
• Proficiency in Microsoft Office Suite and event management software is a plus

PHYSICAL/MENTAL REQUIREMENTS:

While performing the duties of this job, the employee is frequently required to do the following:

• Calculate figures and amounts.
• Coordinate multiple tasks simultaneously
• Ability to work in stressful situations
• Stand, sit and walk for long periods of time or an entire shift, repetitive motions, climb stairs, balance, stoop, squat, bend, twist, kneel, reach, grasp and squeeze with both hands. Talk or hear; taste or smell.
• The employee must occasionally lift and/or move, carry, push and pull up to 30lbs

WORK ENVIRONMENT

Work environment characteristics described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this job, the employee is exposed to weather conditions prevalent at the time. The noise level in the work environment is usually moderate.

Work conditions include exposure to scents, sulfur odor and uneven surfaces

The company reserves the right to change job responsibilities, transfer job positions, or assign additional job duties at any time.

If you are passionate about events, have excellent organizational skills, and thrive in a fast-paced environment, we would love to hear from you. Join our team as an Event Assistant and contribute to creating memorable experiences for our clients and attendees.

Job Type: Part-time

Pay: $17.75 per hour

Benefits:

• Employee discount

Schedule:

• Holidays
• Monday to Friday
• Weekends as needed

Work Location: In person