Engineering Administrative Assistant

Barnsley Resort is a luxury destination located in the beautiful foothills of the Blue Ridge Mountains in Georgia, offering a unique and enchanting work environment for those seeking a fulfilling career in hospitality. As a job applicant, joining the team at Barnsley Resort means being part of a renowned property known for its stunning scenery, unparalleled amenities, and exceptional service. The resort offers a range of employment opportunities, from guest services to culinary, spa, and outdoor recreation, providing a diverse and rewarding career path. Barnsley Resort is committed to creating a welcoming and inclusive work culture that values teamwork, creativity, and outstanding guest experiences. Employees can expect to work in a serene and idyllic setting, where they can showcase their skills, grow their career, and be part of a team that delivers extraordinary experiences to guests. Joining the team at Barnsley Resort presents a unique opportunity to be part of a world-class resort that offers an unparalleled experience for both guests and team members alike.

The Engineering Administrative Assistant role is a combination of administrative duties and maintenance duties requiring working knowledge and ability to assist the engineering team with completing maintenance repairs and installations on a daily basis.

1. Scheduling and maintaining an accurate log of our annual safety system inspections like Fire Sprinkler Systems, Back Flows, Kitchen Hood Suppression, Fire Extinguishers, Back Flows and Alarm systems. (Examples dates of when said services were completed, scheduled, reminders of upcoming service dates)
2. Assist in scheduling all correspondences with any needed quotes for said services above when needed or required.
3. Assist in maintaining any standing contracts and service end dates with any contractors we currently have and any future ones we do business with.
4. Assist with our monthly Engineering meeting presentations and maintain a sharable power point presentation on upcoming agendas, items that we need to address in terms of operations and safety.
5. Assist with any billing issues we may have with any contractors of said services that have overcharged or recharged for the same services already provided.
6. Assist in pushing contracted vendors of said services to complete work in a timely manner and follow up to make sure they actually showed up to complete the work. (Example Ecolab)
7. Assist in maintaining any logs for said services like Ecolab's MSDS paperwork.
8. Unifocus - Assigning work orders / Changing Shifts
9. Daily use of My Hotel Effectiveness to assist in Engineering Scheduling
10. Utilize DocuSign to coordinate and process capital requests
11. Attendance - Review Timecards for Engineer Team Members
12. Birch Street - Purchase Orders
13. OneNote - Daily/weekly Task, Orders, Scheduling work orders, Inputting information per contractors/Vendors
14. Daily utilization of email & processing invoices

15. Provide administrative support to the Director of Engineering, Engineering Manager, Safety Manager, and engineering team members

16. Assist engineering team with completing minor repairs and Level I maintenance/engineering work orders

Davidson Hospitality Group is an award-winning, full-service hospitality management company overseeing hotels, restaurants, dining and entertainment venues across the US.   A trusted partner and preferred operator for Hilton, Hyatt, Kimpton, Marriott, and Margaritaville, Davidson offers a unique entrepreneurial management style and owners’ mentality that provides the individualized personal service of a small company, enhanced by the breadth and depth of skill and experience of a larger company. In keeping with the company’s heritage of delivering value, Davidson is comprised of four highly specialized operating verticals: Davidson Hotels, Pivot, Davidson Resorts and Davidson Restaurant Group.

In keeping with the company’s heritage of delivering value to its owners and team members, Davidson offers a rich benefit program with a variety of benefits designed to enrich the lives and well-being of our team members and their families.

• Three Tiers of Medical Coverage
• Dental & Vision Coverage
• 24/7 Teledoc service
• Free Maintenance Medications
• Pet Insurance
• Hotel Discounts
• Tuition Reimbursement
• Paid Time Off (vacation, sick, bereavement, and Holidays). 
• 401K Match

Working at Davidson is like nowhere else. It’s less of a job, more of a calling. It’s part career, part revolution. Because whatever you do here, you play a part in helping redefine the way quality hospitality is delivered to our guests, our clients, our partners, and each other.
EOE AA- Minorities/Females/Vet/Disability/Gender Identity/Sexual Orientation
Davidson Hospitality is a drug free workplace.  Pre-employment drug test and background check required.  We participate in E-Verify.