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SalaryOverview:
A competitive compensation and benefits package is available to include health benefits and 401(k), recognition awards and bonuses and the opportunity to work for a highly respected and award-winning company. Responsibilities:
For over 25 years, G&A Partners has been helping entrepreneurs grow their businesses, take better care of their employees, and enjoy a higher quality of life by providing proven HR solutions and technology. A growing, Houston-based professional services firm, G&A Partners is currently seeking a Document Specialist to join its team at the G&A satellite officelocated in South Jordan, Utah.
A competitive compensation and benefits package is available to include health benefits and 401(k), recognition awards and bonuses and the opportunity to work for a highly respected and award-winning company.
Essential Duties
- Checks scanned files for completeness prior to indexing.
- Indexes to the appropriate files.
- Disposes of original paper documents securely.
- Works as the receptionist at the Front Desk when needed.
- Maintain records, in paper and electronic format, including, but not limited to gathering, organizing, scanning and indexing.
- Perform production-level document preparation, including removing paper clips, staples, and maintaining order.
- Perform production level scanning, including scanning whole documents and ensuring legibility of the documents.
- Coordinate the transfer and retrieval of records according to G&A standards.
- Create log sheets, reports and production summaries and conduct quality control for all scanning work performed.
- Works at the Front Desk as the receptionist as needed.
Other Duties
- Demonstrate proficiency in full life cycle records management, file plan creation and maintenance, applying records disposition schedules, and e-mail management.
- Utilize the current in-house privacy management solutions to conduct risk assessments and audits.
- Conduct records inventories of hard-copy and electronic records as well as for information systems/databases.
- Answers phone calls quickly and professionally and transfers calls as needed.
- Assists in-person customers with their requests by providing appropriate paperwork, answering questions, or requesting additional personnel.
- Releases checks or confidential items after verifying the identity of the customer.
- Assists with data input or other routine clerical work.
- Perform other duties as assigned.
Education
- High school diploma or equivalent. Some college is preferred but not required.
Skills & Experience
- Previous clerical experience is preferred.
- Proficient in Microsoft Office products
Equal Opportunity Employer Statement
G&A Partners as an Equal Opportunity Employer considers all applicants and prohibits discrimination of any type on the basis of actual or perceived race, color, creed, religion, national origin, ancestry, citizenship status, age, sex or gender (including pregnancy, childbirth and pregnancy-related conditions), gender identity or expression (including transgender status), sexual orientation, marital status, military service and veteran status, physical or mental disability, genetic information, or any other characteristic protected by applicable federal, state or local laws and ordinances. Our management team is dedicated to providing a work environment free of discrimination and harassment based on any of these characteristics. We are committed to this policy and achieving a diverse workforce with respect to recruitment, hiring, placement, promotion, transfer, training, compensation, benefits, employee activities, access to facilities and programs and general treatment during employment.
