Document Manager- World Renowned Law Frim Onsite

THIS EXTREMELY WELL-KNOWN, HIGH-PROFILE INTERNATIONAL LAW FIRM IS SEEKING A DOCUMENT MANAGER. THIS POSITION WILL BE ONSITE IN THE NYC OFFICE. MUST HAVE SOLID 5 YRS OF EXPERIENCE IN A LEADERSHIP ROLE IN DOCUMENT PRODUCTION. MUST HAVE 4 YR. DEGREE AND SOLID EXPERIENCE IN A LAW FIRM OR PROFESSIONAL SERVICES FIRM.

The firm is seeking a Manager of Document Production, Proofreading, and Duplicating. This role will oversee all aspects of document production,
proofreading, and duplicating services for a leading law firm with operations that run 24/7. This position reports to the firm’s Global Director of Administration.
Responsibilities include but are not limited to:
 Manage and oversee the document production, proofreading, and duplicating teams that operate in shifts to ensure that all work is completed accurately, efficiently, and on time.
o Manage the document production team and multiple projects simultaneously while maintaining high-quality work product and meeting tight deadlines.
o Manage the proofreading process to ensure all documents are error-free, consistent, and comply with firm style guides.
o Oversee the duplication process and ensure that all documents are delivered to clients and stakeholders in a timely and professional manner.
o Ensure that the department adheres to all relevant regulatory and ethical guidelines, such as data privacy and security protocols.
 Develop and maintain shift schedules and ensure adequate coverage at all times, including weekends and holidays.
 Lead the development of first-class graphics and presentation production capabilities, ensuring that staff members are properly trained to create high-quality senior-level and courtroom presentations accurately, efficiently, and on time.
 Implement and manage quality control processes to ensure the highest level of accuracy and consistency across all documents produced.
 Develop and maintain relationships with key stakeholders across the firm, including attorneys, paralegals, and administrative staff, to understand their needs and deliver high-quality services.
 Keep up to date with emerging trends and technologies in document production, proofreading, and duplicating services and make recommendations for operational improvements.
 Monitor and manage the department's budget, including expenses related to equipment, software, and supplies.
 Provide regular reports and updates to senior management on the department's performance, including metrics on quality, efficiency, and cost.
Requirements:
 Minimum 5 years of experience in a leadership role in document production or proofreading.
 Experience managing teams that operate in shifts and developing shift schedules.
 Strong project management skills and the ability to manage multiple projects simultaneously.
 Excellent communication and interpersonal skills, with the ability to build relationships and collaborate effectively with a wide range of stakeholders.
 Demonstrated proficiency in Microsoft Office Suite (Word, Excel, and PowerPoint), graphic design, workflow and document management software.
 Analytical skills and experience setting and tracking budget, and operational metrics.
 Experience with legal terminology and document formatting requirements.
 Ability to work under pressure and meet tight deadlines.
 Must be available off hours when a business requires it.

IMMEDIATE HIRE.FULL BENEFITS. ONSITE