Document/Records Manager Junior

Documents/Records Manager Junior

New York, NY 10004

Onsite: 4 days per week minimum (subject to change based on business needs)

Mon-Fri 9am-5:30pm

$28-$30/hour

**Candidates with previous government clearance highly desired. Clearance can take up to 60-90 days in order to gain approval to start.

Duties and Responsibilities:

• Prepare records for on/off-site transfer and disposition.
• Proofread, edit, and correct text files created using Optical Character Recognition (OCR) programs such as Adobe Acrobat
• Complete log sheets and reports on tasks’ progress.
• Conduct research (electronic/physical)
• Compose correspondence.
• Perform organization (indexing)
• Prepare records inventories.
• Perform access, retrievals, preservation, and assigned security.
• Create and perform box inventory indexing and culling.
• Perform and implement appropriate retention.
• Process incoming offsite records
• Perform scanning/digitization (paper conversion)
• Perform and maintain electronic inventory tracking.
• Perform labeling, barcoding, bates stamping.
• Performs other data/information collection activities, including document screening.
• Performs document/record maintenance within assigned divisional internal systems.
• Perform quality check related to review of documents for accuracy, formatting, and system capability.
• Perform documents distribution and control.
• Copying and faxing
• Assemble/disassemble documents as required to ensure original documents are reassembled exactly to original state.
• Retrieves and processes various media formats, tabs, numbers, labels, and assembles.
• Other duties as assigned.

Minimum Qualifications: (To perform this job successfully, an individual must be able to perform

each essential duty satisfactorily.)

• Associate degree from an accredited college, university, school, or educational institution that has been recognized by the U.S. Department of Education.
• Minimum (2) two years’ experience with document management/document control.
• Proficient in Microsoft Office Professional Suite and Adobe Acrobat Pro.
• Experience may be considered in lieu of education.
• Ability to provide favorable credit history.

Knowledge, Skills, and Abilities:

• Possess and use excellent oral and written communications skills.
• Must have experience with content management systems and databases.
• Ability to respond to email inquiries and perform quality control checks.
• Demonstrated experience with archival processing and digitization projects.
• Ability to utilize Adobe Acrobat to input and extract information to prepare forms, documents, and correspondence.
• Possess a keen sense of accountability and taking ownership.
• Must be a critical thinker who displays a high level of accuracy and great attention to detail.
• Ability to work effectively independently and as part of a team.