District Bookkeeper

Reports to: Business ManagerGrade/Level: ClassifiedFLSA Status: Non-ExemptWork Schedule: 240 Day Contract, 7.5 Hours per day.Hours 8:00 pm 4:00 pm with 30-minute lunch.Position SummaryPerform bookkeeping functions related to various district account records, including any combination of routine calculating, posting, and other financial or record-keeping transactions. Perform general office duties such as filing, answering telephones, and handling routine correspondence.Essential Duties and ResponsibilitiesAreas of responsibility include the following: Accounts Payable, Credit Cards, Purchase Orders, Use Tax, FMLA, & Leave.Set up new vendors, this includes collecting W-9s.Enter vendor payments into eFinance for entire school district.Code documents according to district procedures.Print, process, and mail Accounts Payable checks.Answer Accounts Payable calls about vendor payments, past-due amounts, etc.Supervise school credit card accounts and submit payments monthly.Verify and confirm the accuracy of purchase order coding.Print purchase orders and then distribute to appropriate person.Submit Use tax report once a month to the state.Process FMLA paperwork.Enter leave into eFinance.Maintain files for backup.Comply with federal, state, and district policies, procedures, and regulations.Perform other duties as assigned by the Business Manager or Superintendent.