DEPUTY BOOKKEEPER

Summary:

Clear planning and organizational skills are needed in order to maintain an accurate inventory for over 250 employees of county property and keep all employees properly equipped. Must also work with vendors on a daily basis to obtain equipment for the Sheriff’s Office. Must be able to work with computers, have great communication skills, be physically able to work with heavy objects, and to be capable of taking on new projects when asked by supervisors.

Essential Duties and Responsibilities: Other duties may be assigned as needed.

• Maintain Sheriff’s Office inventory. Order or reorder items as needed. Assign asset numbers to all items valued at $1,000.00 or more.
  • Maintain asset inventory which is reportable to Benton County administration. This includes all vehicles, boats, radars and any other inventory item individually valued at $1,000.00 or more.
• Maintain inventory of all uniform and equipment items issued to personnel and vehicles.
  • Order / reorder items as needed
  • Maintain individual employee inventory records of items issued to each employee. Items include uniforms, equipment, radios, cell phones, laptops etc.
  • Maintain inventory of items assigned to patrol vehicles.
  • Check in all issued uniform and equipment items from resigned or terminated employees.
  • Arrange for modification of uniform items as needed.
• Maintain inventory of communication / informational equipment such as radios, laptops, computers, cell phones and MIFI units.
  • Oversee account with cellular provider, issuing cell phone #’s to employees as needed.
  • Arrange repairs as needed on these items.
• Administrative duties to include:
  • Order postage for postal meters.
  • Mail run to county administrative offices and courts at least three times per week.
  • Ordering office supplies and cleaning supplies as needed
  • Order business cards
  • Maintain Pike Pass account
  • Create employee identification cards as needed
  • Generate Purchase Orders for all uniforms, equipment, supplies and vehicle maintenance. Forward all invoices for payment.
  • Must be able to keep track of invoices, check the budget to ensure funds are present before ordering, and provide statements to supervisors when asked.

Qualification Requirements:

To perform this job successfully an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill and/or abilities required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Other Skills and Abilities:

The incumbent must have bookkeeping and inventory control background. Must be able to analyze problems and determine best method for resolution. Should possess excellent communication and interpersonal skills as the incumbent must work with others to implement sometimes-quick solutions. Working knowledge of database programs. Proficient computer skills.

Supervisory Responsibilities:

None Must be capable of supervising and training a part time employee to assist with data entry into the Sheriff’s Office in-house computer programs.

Education and/or Experience:

High School diploma or GED

Working Relationships:

Must develop positive working relationships with fellow employees of the Benton County Sheriff’s department. The incumbent must represent the Sheriff’s Office in a professional and respectful manner at all times.

Physical Demands:

The physical demands described here representative those that may be required to successfully perform the essential functions of this job. Accommodations may be made to enable individuals with disabilities to perform the essential functions. Lifting up to 50 pounds, squatting, reaching, and climbing. Actions consistent with stocking shelves.

Work Environment:

The work environment characteristics described here are representative of those that an employee encounters while performing the essential functions.