Bookkeeper

PRIMARY PURPOSE:
Process, maintain, and oversee payroll and accounting-related information in order to effectively
and efficiently prepare pay checks and necessary reports subsequent to payroll and accounting.
QUALIFICATIONS:
Education/Certification:
High school diploma
Preferred Associate degree or related college coursework
eSchool experience preferred
Special Knowledge/Skills:
Knowledge of payroll guidelines and procedures
Ability to use calculator (10-key by touch)
Ability to use computer and software such as word processing, spreadsheets, and databases
Proficient skills in typing, keyboarding, and file maintenance
Effective organizational, communication, and interpersonal skills
Patient and calm demeanor with all customers (internal and external)
Experience:
Two years of payroll/accounting experience preferred
The Board may find appropriate and acceptable alternatives to the above qualifications.
MAJOR RESPONSIBILITIES AND DUTIES:
1. Maintain professional behavior, appearance, and work ethic to represent the school
district in a positive manner at all time.
2. Articulate a positive image of the school district and school district employees.
3. Demonstrate effective customer service strategies to all district personnel.
4. Assist in preparing monthly payrolls.
5. Maintain current and accurate records for sick leave, personal business leave, vacation
leave, and compensatory time for monthly paid personnel.
6. Assist in preparing payroll checks and direct deposits for monthly employees and
prepare for distribution.
7. Receive and audit time sheets and/or time sheet reports for district employees on a
monthly basis.
8. Prepare and distribute W-2 forms at calendar year end.
9. Prepare and submit payroll reports, forms, and surveys as required.
10. Communicate with the human resources department and district staff to ensure accuracy
of payroll information received and to resolve payroll issues and inquiries.
11. Maintain strict confidentiality.
12. Maintain proper supporting documentation for all payroll accounts.
13. Assist in the budgeting of salary and benefit expenditures and monitor actual
expenditures against budgeted amounts.
14. Ensure that all expenditures relating to payroll comply with approved salary schedules
and other Board policies.
15. Assist in maintaining up to date financial accounts in accordance with current Arkansas
School Financial Accounting Manual.
16. Keep informed of and comply with all federal, state, and district laws, regulations, and
policies that pertain to payroll.
17. Assist employees with the completion of payroll-related forms (insurance applications,
W-4's, retirement, state withholding, etc.)
18. Record and document adjusting entries to the general ledger.
19. Assist applicable district personnel in monitoring the financial records of grants.
20. Run COGNOS reports as requested by district personnel.
21. Consult with APSCN field support when necessary.
22. Conduct professional development for school personnel as needed.
23. Assist in reconciling payroll checks to bank statements.
24. Perform the usual office routines associated with a busy, yet productive smoothly-run
office.
25. Perform all purchase order duties as follows: electronic/paper processing of order forms,
requisitions and purchase orders, obtain superintendent approval, maintain copy of
purchase orders, and research all unapproved purchase orders.
26. Assist in training school personnel regarding purchasing procedures and monitor to
ensure established procedures are being followed.
27. Oversee and maintain attendance records for all personnel.
28. Distribute and collect weekly time sheets
29. Research and forward all budget adjustments to the district treasurer.
30. Assist in the preparation, receiving, opening and monitoring of bids.
31. Assist district personnel in maintaining batch inventory records needed for inventory.
32. Assist district treasurer in bank reconciliations
33. Receipt and post all revenue received
34. Assist in account structure maintenance required by eSchool
35. Assist district treasurer in completing various reports to the Board.
36. Assist in obtaining and studying comparative prices and quotes.
37. Maintain complex physical and computerized files for the department.
38. Oversee all activity accounts.
39. Distribute all activity account ledgers to appropriate personnel monthly.
40. Oversee all financial aspects of the food service department.
41. Serve as Coordinator of Human Resources
42. Oversee cafeteria accounts.
43. Prepare monthly federal financial and claim reimbursement report for Child Nutrition.
44. Calculate free/reduced lunch forms and approve or deny eligibility for free/reduced
lunch program and correspond eligibility with parents.
45. Complete verification process and submit reports to Child Nutrition Department.
46. Meter outgoing mail.
47. Other duties as assigned.
WORKING CONDITIONS:
Mental Demands:
Ability to communicate effectively (verbal and written); maintain emotional control under stress;
manage others in a non-coercive manner; maintain a clear focus on customer service
Physical Demands:
Repetitive hand motions; prolonged use of computer; frequent interruptions; moderate standing, stooping, bending, and lifting