Address
Form of workSalary : $76,239.12 - $92,673.60 Annually
Location : Lynwood, CA
Job Type: Full-Time
Job Number: 2023-25
Department:City Clerk's Office
Opening Date: 12/18/2023
Closing Date: 1/18/2024 6:00 PM Pacific
Bargaining Unit: MBG
Definition
The City of Lynwood is looking for an individual who provides great customer service and has a passion for public service. Having the best employees provides the best service to the community.
This recruitment is to establish an eligibility list to fill one (1) current full-time vacancy within the City Clerks Department.
FILING DEADLINE
The recruitment is scheduled to close on January 18, 2024. This recruitment can close at any time with or without prior notice. Interested individuals are encouraged to apply immediately. Candidates who best meet the minimum qualifications will be invited to continue in the selection process.
WORK SCHEDULE
This is a benefited, full-time position with working hours to be assigned at the discretion of the City Manager and elected City Clerk. Candidates may be required to work irregular hours, various shifts, weekends, holidays and/or on-call status
THE POSITION
Under the direction and general supervision of the City Manager and elected City Clerk, performs a variety of highly responsible and complex administrative tasks for the City Clerk's Office including the preparation and organization of agendas for the City Council, various City Commissions, Agencies, Boards and Committees; dictation and preparation of minutes from City Council, various City Commission, Agency, Board and Committee meetings; legal filings required by the Fair Political Practices Commission, election agencies, etc., monitors and ensures compliance with the Brown Act, documents the legislative history of official City actions; acts in an official capacity on behalf of the City Clerk in his/her absence; manages the official records of the City in compliance with the Public Records Act and the City's adopted records retention schedule; assists in the maintenance of official city documents and records and the conduct of municipal elections; performs a variety of specialized clerical duties; acts in official capacity on behalf of the City Clerk in his/her absence; performs other duties as required.
SUPERVISION RECEIVED/EXERCISED
Receives general direction from the City Manager and the elected City Clerk. Exercises direct supervision over assigned administrative staff.
Prepares, reviews and evaluates employees' job performance and administer disciplinary action when appropriate.
Examples of Duties
ESSENTIAL DUTIES AND RESPONSIBLITIES
Essential duties include, but are not limited to, the following:
Assists the City Clerk in planning, coordinating and supervising the office's activities; assists with preparation and distribution of City Council, various City Commission and Board agendas; attends City Council meetings, takes and prepares minutes and correspondence; maintains a comprehensive indexing and filing system for City Council actions and directives, such as resolutions and ordinances.
Maintains official records and files related to all City resolutions and ordinances; prepares, processes, distributes and posts public notices, bulletins and contracts following applicable procedures; prepares ordinances and resolutions.
Processes and maintains records for all city contracts; processes legal notices to newspapers; completes, distributes and files ordinances and maintains and updates the Municipal Code; types a wide variety of correspondence; sets up and maintains records of appointments to City boards, commissions and committees; check deeds, agreements, claims, lawsuits, certificates and other documents for completeness and conformance with applicable codes and laws.
Assists with the maintenance and updating of general City records; provides information on actions and resolutions to others; maintains records on expiration dates of agreements; assists with the conduct of municipal elections; transcribes dictation; provides general information to office visitors and telephone callers; distributes and files ordinances and resolution; provides work direction to other offices; certifies and mails proper staff notification of hearings and actions; coordinates mandatory Ethics and Harassment training for elected and appointed City Officials; serves as City Clerk in the Clerk's absence.
Qualifications
Knowledge of:
Correct usage of English, grammar, spelling and punctuation; Legal requirements, procedures and policies of the office of the City Clerk; General municipal and departmental organization and administration; Legal documents and contracts; Modern principles and practices of office management, recordkeeping and central filing systems; Election codes and administration, including conflict of interest requirements; Laws and procedures affecting public access to information; Principles of work direction and office organization; Principles and practices of management and supervision; Principles and practices of municipal budget preparation and administration
And
Ability to:
Perform varied and difficult office and clerical work requiring independent judgment; Maintains confidentiality; Interpret, explain and work in accordance with a wide variety of codes, laws and ordinances; Maintain effective centralized recordkeeping and filing systems; Assist with administering municipal elections; Insure the proper notification and public dissemination of information concerning official City actions; Assist in coordinating the work of office staff; Initiate correspondence and carry out procedural assignments independently; Take dictation at a rate of 80 works per minute and transcribe it accurately; Type at a rate of 60 words per minute from clear copy; Effectively represent the City Clerk's functions and City policies with individuals, organizations, representative of the media, legal officials and representatives of other governmental organizations; Perform a variety of secretarial and technical clerical duties; Establish and maintain cooperative working relationships with co-workers, private agencies, City Council, Commissioners, Board Members, community groups and the general public.
Requirements
EXPERIENCE
Three years of progressive secretarial or administrative level work in a municipal government agency, preferably within a City or County Clerk's office. Work experience involving extensive public contact is desirable.
EDUCATION
Bachelor's Degree in Business Administration or Public Administration or related field is desirable.
Must obtain Certified Municipal Clerk certification (CMC) within first year of employment.
SPECIAL REQUIREMENTS
Possession of an appropriate California driver's license issued by the State Department of Motor Vehicles and a good driving record.
A typing test may be required prior to appointment.
PHYSICAL TASKS AND ENVIRONMENTAL CONDITIONS
The physical demands described below are representative of those that must be met by an employee to successfully perform the essential functions of the job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions on a case-by-case basis.
Position requires prolonged sitting, standing, walking, reaching, twisting, and turning, kneeling, bending, squatting, and stooping in the performance of daily activities. The position also requires grasping, repetitive hand movement, and fine coordination in preparing statistical reports and data using a computer keyboard. Additionally, the position requires near and far vision in reading correspondence, statistical data and using a computer. Acute hearing is required when providing phone and personal service. The need to lift, drag and push files, paper, and documents weighing up to 25 pounds is also required.
Some of these requirements may be accommodated for otherwise qualified individuals requiring and requesting such accommodations.
OTHER IMPORTANT INFORMATION
This position is represented by the Lynwood Employees' Management Group.
EMERGENCY DISASTER WORKER
City of Lynwood employees are registered as an Emergency Disaster Worker. All City employees are required to perform assigned Emergency Service duties in the event of an emergency or disaster.
REASONABLE ACCOMMOTATIONS
The City of Lynwood is an Equal Opportunity Employer, special assistance with the application and examination process is available upon request, for persons with disabilities. Notify Human Resources for assistance at (310) 603-0220 ext. 221 no later than three working days prior to the closing or scheduled examination/interview date.
SELECTION PROCESS
Your online application packet must include:
1. A completed online employment application.
2. A completed supplemental questionnaire.
Failure to submit a complete application packet will result in disqualification from the examination process.
Job applications must completely be filled out; a resume cannot substitute for some of the information. Be sure to be detail in your education, training or other relevant coursework that would make you a particularly strong candidate.
It is the applicant's responsibility to make sure the application is properly submitted.
Applicants will receive communication through email.
Complete application materials will be screened in relation to the criteria described in this job announcement. No postmarks, faxes or emails will be accepted. Only those candidates deemed to be the most qualified and meeting the City's particular needs will be invited to continue in the recruitment process. The recruitment process may consist of a written examination, practical examination and/or an oral interview conducted by a panel of experts. Provisions of this bulletin do not constitute nor guarantee an expressed or implied contract for employment and may be revoked or modified without notice.
Candidates deemed most qualified will be invited to participate in a panel interview. Prior to the first day of work, selected candidates must pass a background (live scan fingerprinted) and physical examination, including a drug screen.
Employer will consider qualified applicants with a criminal history pursuant to the California Fair Chance Act. You do not need to disclose your criminal history or participate in a background check until a conditional job offer is made to you. After making a conditional offer and running a background check, if Employer is concerned about conviction that is directly related to the job, you will be given the chance to explain the circumstances surrounding the conviction, provide mitigating evidence, or challenge the accuracy of the background report.
LEGAL RIGHT TO WORK IN THE UNITED STATES
The Immigration Reform and Control Act of 1986 requires all new hire employees to submit verification of the legal right to work in the United States within three (3) business days beginning with the first day of work. The City is legally prohibited from employing anyone who cannot provide such verification of documentation.
EQUAL OPPORTUNITY EMPLOYER
The City of Lynwood does not discriminate on the basis of race, color, religion, disability, sex, age, national origin, or sexual orientation.
This job specification should not be interpreted as all-inclusive. It is intended to identify essential functions and requirements of the job. Not all incumbents may perform all duties at all times. However, incumbents must be able to perform the essential duties, with or without accommodation for disability at any time while holding this position.
APPLICATIONS MUST BE COMPLETED ONLINE AT:
https://www.governmentjobs.com/careers/lynwoodca
If you have any questions, please contact:
City of Lynwood
11330 Bullis Road
Lynwood, CA 90262
310-603-0220 x 221
01
Do you have a valid California driver's license issued by the State Department of Motor Vehicles?
02
Do you currently hold a CMC certification? If yes, please s...
Location : Lynwood, CA
Job Type: Full-Time
Job Number: 2023-25
Department:City Clerk's Office
Opening Date: 12/18/2023
Closing Date: 1/18/2024 6:00 PM Pacific
Bargaining Unit: MBG
Definition
The City of Lynwood is looking for an individual who provides great customer service and has a passion for public service. Having the best employees provides the best service to the community.
This recruitment is to establish an eligibility list to fill one (1) current full-time vacancy within the City Clerks Department.
FILING DEADLINE
The recruitment is scheduled to close on January 18, 2024. This recruitment can close at any time with or without prior notice. Interested individuals are encouraged to apply immediately. Candidates who best meet the minimum qualifications will be invited to continue in the selection process.
WORK SCHEDULE
This is a benefited, full-time position with working hours to be assigned at the discretion of the City Manager and elected City Clerk. Candidates may be required to work irregular hours, various shifts, weekends, holidays and/or on-call status
THE POSITION
Under the direction and general supervision of the City Manager and elected City Clerk, performs a variety of highly responsible and complex administrative tasks for the City Clerk's Office including the preparation and organization of agendas for the City Council, various City Commissions, Agencies, Boards and Committees; dictation and preparation of minutes from City Council, various City Commission, Agency, Board and Committee meetings; legal filings required by the Fair Political Practices Commission, election agencies, etc., monitors and ensures compliance with the Brown Act, documents the legislative history of official City actions; acts in an official capacity on behalf of the City Clerk in his/her absence; manages the official records of the City in compliance with the Public Records Act and the City's adopted records retention schedule; assists in the maintenance of official city documents and records and the conduct of municipal elections; performs a variety of specialized clerical duties; acts in official capacity on behalf of the City Clerk in his/her absence; performs other duties as required.
SUPERVISION RECEIVED/EXERCISED
Receives general direction from the City Manager and the elected City Clerk. Exercises direct supervision over assigned administrative staff.
Prepares, reviews and evaluates employees' job performance and administer disciplinary action when appropriate.
Examples of Duties
ESSENTIAL DUTIES AND RESPONSIBLITIES
Essential duties include, but are not limited to, the following:
Assists the City Clerk in planning, coordinating and supervising the office's activities; assists with preparation and distribution of City Council, various City Commission and Board agendas; attends City Council meetings, takes and prepares minutes and correspondence; maintains a comprehensive indexing and filing system for City Council actions and directives, such as resolutions and ordinances.
Maintains official records and files related to all City resolutions and ordinances; prepares, processes, distributes and posts public notices, bulletins and contracts following applicable procedures; prepares ordinances and resolutions.
Processes and maintains records for all city contracts; processes legal notices to newspapers; completes, distributes and files ordinances and maintains and updates the Municipal Code; types a wide variety of correspondence; sets up and maintains records of appointments to City boards, commissions and committees; check deeds, agreements, claims, lawsuits, certificates and other documents for completeness and conformance with applicable codes and laws.
Assists with the maintenance and updating of general City records; provides information on actions and resolutions to others; maintains records on expiration dates of agreements; assists with the conduct of municipal elections; transcribes dictation; provides general information to office visitors and telephone callers; distributes and files ordinances and resolution; provides work direction to other offices; certifies and mails proper staff notification of hearings and actions; coordinates mandatory Ethics and Harassment training for elected and appointed City Officials; serves as City Clerk in the Clerk's absence.
Qualifications
Knowledge of:
Correct usage of English, grammar, spelling and punctuation; Legal requirements, procedures and policies of the office of the City Clerk; General municipal and departmental organization and administration; Legal documents and contracts; Modern principles and practices of office management, recordkeeping and central filing systems; Election codes and administration, including conflict of interest requirements; Laws and procedures affecting public access to information; Principles of work direction and office organization; Principles and practices of management and supervision; Principles and practices of municipal budget preparation and administration
And
Ability to:
Perform varied and difficult office and clerical work requiring independent judgment; Maintains confidentiality; Interpret, explain and work in accordance with a wide variety of codes, laws and ordinances; Maintain effective centralized recordkeeping and filing systems; Assist with administering municipal elections; Insure the proper notification and public dissemination of information concerning official City actions; Assist in coordinating the work of office staff; Initiate correspondence and carry out procedural assignments independently; Take dictation at a rate of 80 works per minute and transcribe it accurately; Type at a rate of 60 words per minute from clear copy; Effectively represent the City Clerk's functions and City policies with individuals, organizations, representative of the media, legal officials and representatives of other governmental organizations; Perform a variety of secretarial and technical clerical duties; Establish and maintain cooperative working relationships with co-workers, private agencies, City Council, Commissioners, Board Members, community groups and the general public.
Requirements
EXPERIENCE
Three years of progressive secretarial or administrative level work in a municipal government agency, preferably within a City or County Clerk's office. Work experience involving extensive public contact is desirable.
EDUCATION
Bachelor's Degree in Business Administration or Public Administration or related field is desirable.
Must obtain Certified Municipal Clerk certification (CMC) within first year of employment.
SPECIAL REQUIREMENTS
Possession of an appropriate California driver's license issued by the State Department of Motor Vehicles and a good driving record.
A typing test may be required prior to appointment.
PHYSICAL TASKS AND ENVIRONMENTAL CONDITIONS
The physical demands described below are representative of those that must be met by an employee to successfully perform the essential functions of the job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions on a case-by-case basis.
Position requires prolonged sitting, standing, walking, reaching, twisting, and turning, kneeling, bending, squatting, and stooping in the performance of daily activities. The position also requires grasping, repetitive hand movement, and fine coordination in preparing statistical reports and data using a computer keyboard. Additionally, the position requires near and far vision in reading correspondence, statistical data and using a computer. Acute hearing is required when providing phone and personal service. The need to lift, drag and push files, paper, and documents weighing up to 25 pounds is also required.
Some of these requirements may be accommodated for otherwise qualified individuals requiring and requesting such accommodations.
OTHER IMPORTANT INFORMATION
This position is represented by the Lynwood Employees' Management Group.
EMERGENCY DISASTER WORKER
City of Lynwood employees are registered as an Emergency Disaster Worker. All City employees are required to perform assigned Emergency Service duties in the event of an emergency or disaster.
REASONABLE ACCOMMOTATIONS
The City of Lynwood is an Equal Opportunity Employer, special assistance with the application and examination process is available upon request, for persons with disabilities. Notify Human Resources for assistance at (310) 603-0220 ext. 221 no later than three working days prior to the closing or scheduled examination/interview date.
SELECTION PROCESS
Your online application packet must include:
1. A completed online employment application.
2. A completed supplemental questionnaire.
Failure to submit a complete application packet will result in disqualification from the examination process.
Job applications must completely be filled out; a resume cannot substitute for some of the information. Be sure to be detail in your education, training or other relevant coursework that would make you a particularly strong candidate.
It is the applicant's responsibility to make sure the application is properly submitted.
Applicants will receive communication through email.
Complete application materials will be screened in relation to the criteria described in this job announcement. No postmarks, faxes or emails will be accepted. Only those candidates deemed to be the most qualified and meeting the City's particular needs will be invited to continue in the recruitment process. The recruitment process may consist of a written examination, practical examination and/or an oral interview conducted by a panel of experts. Provisions of this bulletin do not constitute nor guarantee an expressed or implied contract for employment and may be revoked or modified without notice.
Candidates deemed most qualified will be invited to participate in a panel interview. Prior to the first day of work, selected candidates must pass a background (live scan fingerprinted) and physical examination, including a drug screen.
Employer will consider qualified applicants with a criminal history pursuant to the California Fair Chance Act. You do not need to disclose your criminal history or participate in a background check until a conditional job offer is made to you. After making a conditional offer and running a background check, if Employer is concerned about conviction that is directly related to the job, you will be given the chance to explain the circumstances surrounding the conviction, provide mitigating evidence, or challenge the accuracy of the background report.
LEGAL RIGHT TO WORK IN THE UNITED STATES
The Immigration Reform and Control Act of 1986 requires all new hire employees to submit verification of the legal right to work in the United States within three (3) business days beginning with the first day of work. The City is legally prohibited from employing anyone who cannot provide such verification of documentation.
EQUAL OPPORTUNITY EMPLOYER
The City of Lynwood does not discriminate on the basis of race, color, religion, disability, sex, age, national origin, or sexual orientation.
This job specification should not be interpreted as all-inclusive. It is intended to identify essential functions and requirements of the job. Not all incumbents may perform all duties at all times. However, incumbents must be able to perform the essential duties, with or without accommodation for disability at any time while holding this position.
APPLICATIONS MUST BE COMPLETED ONLINE AT:
https://www.governmentjobs.com/careers/lynwoodca
If you have any questions, please contact:
City of Lynwood
11330 Bullis Road
Lynwood, CA 90262
310-603-0220 x 221
- Retirement - Effective January 1, 2013,new members to CalPERS or an agency with CalPERS' reciprocity will be subject to the provisions of the Public Employees' Pension Reform Act of 2013 (PEPRA) and will receive 2% @ 62 benefit formula. Employees who are current members of CalPERS or an agency with CalPERS' reciprocity, or who have less than a six month break in service between employment in a CalPERS (or reciprocal) agency and employment with the City will be enrolled in the3% @ 60 benefit formula. All employees are required to pay the full employee contribution to CalPERS.
- 8% EPMC - All employees are required to pay the 8% CalPERS member contribution.
- Medical Insurance - The City pays up to $1128.40 per month towards any medical plan selected by the employee and his/her eligible dependents.
- Dental/Vision Insurance - The City will contribute up to 80% of the family premium for dental and vision insurance.
- Life Insurance - Life, AD & D covered at 100% by the City.
- Long-Term Disability - covered at 100% by the City.
- Short-Term Disability - covered at 100% by the City.
- Deferred Compensation - The City offers a choice of two deferred compensation providers.
- Vacation - Accrued at two weeks each year with increases based on years of service.
- Sick Leave- 96 hours annually.
- Management Leave - 70 hours annually
- Other Leave- 10 paid holidays and 5 days floating holiday leave.
- 4-10 Work Schedule
- Additional Benefits may include: Longevity Pay, Education Incentive Pay, Bilingual Pay, an Employee Assistance Program, opportunities for Citywide Training and a flexible schedule
01
Do you have a valid California driver's license issued by the State Department of Motor Vehicles?
- Yes
- No
02
Do you currently hold a CMC certification? If yes, please s...
