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SalaryDefinition
If you are interested in a rewarding career in the executive offices of the City and working with a collaborative team, theCity Clerk’s Office is the place for you!
The City Clerk’s Office takes great pride in it's contributions to the City, which includes (but is not limited to!) administering elections, managing City records, and coordinating all aspects of City Council meetings. This position will play a key role in the department and to local government. Currently there is one full-time position that may be filled at either the Deputy City Clerk or Assistant City Clerk level depending on the applicant's qualifications.
Selection Components:
- Application Evaluation: Applications will be accepted on a continuous basis with the first review date on January 31, 2024 or at 150 applications- whichever occurs first. Applicants who apply after the first review are not guaranteed to be considered for the recruitment. In order for the application package to be considered complete, candidates are required to attach their resume to their online application. Those candidates deemed most qualified as reflected in their online application will be invited to a virtual interview.
- Virtual Interview: Tentatively scheduled for the week of February 26, 2024. Successful applicants will be placed on an eligibility list that may be used to fill future vacancies as they occur.
Schedule:
- This position may work a 5/40 or 9/80 schedule.
- Deputy City Clerk Monthly Salary: $6,013 to $8,886
- Assistant City Clerk Monthly Salary: $7,829 to $11,570
Retirement:
The City offers an excellent benefit package and membership in the California Public Employees' Retirement System (CalPERS). The Retirement formula is based on appointment date and membership status with CalPERS and the employee is required to contribute 11.5% of pay towards the retirement benefit.
Essential Duties
Please view the below online job specifications for a more detailed description of specific job duties:
Deputy City Clerk
Assistant City Clerk
Qualifications
Please view the below online job specifications for a more detailed description of specific job qualifications:
Deputy City Clerk
Assistant City Clerk
Experience & Education and License/Certificate
A combination of experience and training that would likely provide the required knowledge and abilities may be qualifying. A typical way to obtain the knowledge and abilities would be:
Deputy City Clerk:
- Experience: Three years of increasingly responsible clerical or secretarial experience, preferably including work in a City Clerk office or other public agency.
- Education: Equivalent to completion of the twelfth grade supplemented by specialized training in the functions and activities of the City Clerk's office.
- License/Certificate: Due to the performance of some field duties, which require the operation of a personal or City vehicle, a valid and appropriate California driver's license and an acceptable driving record are required. Certified Municipal Clerk (CMC) designation from the International Institute of Municipal Clerks is desirable.
- Experience: Five years of progressively responsible experience providing administrative support to a City Council, Board, Commission or other government body, including two years of experience providing functional and technical direction to staff. Elections experience and/or experience working in a City Clerk's Office are highly desirable.
- Education: Equivalent to a bachelor's degree (minimum 120 units) from an accredited college or university in public administration, business administration or a related field.
OR - Experience: Seven years of progressively responsible experience providing administrative support to a City Council, Board, Commission or other government body, including two years of experience providing functional and technical direction to staff. Elections experience and/or experience working in a City Clerk's Office are highly desirable.
- Education: Equivalent to an associate degree(minimum 60 units) from an accredited college or university in public administration, business administration or a related field.
- License or Certificate: Due to the performance of some field duties, which require the operation of a personal or City vehicle, a valid and appropriate California driver's license and an acceptable driving record are required. Certification as a CMC is required. Commissioned as a Notary Public, or the ability to be commissioned as a Notary Public is required within six months of hire. Designation of, or the ability to obtain, a Certified Records Manager (CRM) credential, offered by the Institute of Certified Records Managers, is highly desirable.
Additional Requirement: Candidates deemed most qualified, as reflected in their application materials, will be invited to continue in the recruitment process. At that time, background information will be requested from the candidates. Prior to employment, the prospective candidate must successfully complete a thorough background review, including being fingerprinted by the Newport Beach Police Department. The resulting report of your conviction history, (if any), will be evaluated along with the other information received in connection with your application. Except as otherwise required by law, a criminal conviction will not necessarily disqualify you from the position. The nature, date, surrounding circumstances, and the relevance of the offense to the position applied for may, however, be considered.
Disaster Service Worker: In accordance with Government Code Section 3100, City of Newport Beach Employees, in the event of a disaster, are considered disaster service workers and may be asked to respond accordingly.
