The City of Ojai is now accepting applications for the Deputy City Clerk position. Under the direction of the City Manager (or their designee), and working in consultation with the City Clerk, conducts and supervises programs of the City Clerk including records management, municipal elections, meeting minutes, and providing the public and staff with information on official business.

SUPERVISION EXERCISED

Exercises limited supervision over administrative support staff, as directed.

EXAMPLES OF IMPORTANT AND ESSENTIAL DUTIES

Research, retrieve, and provide information pertaining to minutes, ordinances, resolutions, and history of the City to citizens, Council, the Mayor, City employees, and other entities.

Develop and implement City Clerk records management procedures and the indexing of Council action in compliance with Federal, State, and local laws; attest, publish, and direct the indexing of all documents related to Council actions, including resolutions and ordinances; ensure that adopted ordinances are codified.

Attend meetings; direct the preparation of minutes and Council directed documents; prepare or review and approve all minutes for final approval of the City Clerk for submission to the City Council.

Coordinate the conduct of municipal elections; provide information regarding the process and requirements of recalls, referendums, or initiatives; prepare appropriate resolutions and ordinances in conjunction with requirements for and results of the election; schedule and prepare necessary documentation for Council to certify elections; post election results; accept and maintain FFPC filings from candidates for office and City officials.

Validate official documents; oversee the publication of official notices and advertisements; record various documents and papers with Federal, State, and County governments.

Receive and process verified claims against the City; coordinate claims processing with the Claims Adjuster.

Receive and open bids on outsourced or consultant projects.

OTHER JOB-RELATED DUTIES

Performs other related duties and responsibilities as assigned.

JOB_RELATED AND ESSENTIAL QUALIFICATIONS

Knowledge of:

Laws, rules, regulations, practices, methods and procedures of a City Clerk's office.

Principles and practices of municipal government administration.

The Brown Act and noticing requirements.

Legal and administrative procedures relating to municipal record keeping and records management.

Campaign disclosure requirements.

Ability to:

Communicate clearly and concisely, both orally and in writing.

Write reports and keep accurate records.

Establish and maintain effective working relations with elected and appointed governmental officials, community groups, the general public and city staff.

Understand and follow verbal and written directions.

Work independently.

Perform a variety of complex clerical tasks.

Apply effective management principles to implement the policies of the City.

Train, plan, direct and coordinate the work of assigned staff.

Skill in:

The operation of a typewriter or word processing equipment at a speed necessary for successful job performance (i.e. not less than 60 words per minute).

The operation of computer applications - Word, Excel and Power Point.

MINIMUM QUALIFICATIONS

Experience:

Any combination of training and experience that would likely provide the required knowledge and abilities is qualifying. A typical way to obtain the knowledge and abilities would be: Four years of increasingly responsible secretarial and office management experience. Prefer public agency experience.

Training:

Education equivalent of the completion of the twelfth grade.

A Bachelor's degree from an accredited college or university with major coursework in Public Administration is desired.

License or Certificate:

Must be bondable according to standard requirements.

Possession of, or ability to obtain, a valid California driver's license.

Possession of, or ability to obtain, California Notary Public commission.

WORKING CONDITIONS

Position requires prolonged sitting, standing, walking, reaching, twisting, turning, kneeling, bending, squatting, and stooping in the performance of daily activities. The position also requires grasping, repetitive hand movement, and fine coordination in preparing data using a computer keyboard. Additionally, the position requires near vision in reading correspondence, statistical data and using a computer, and acute hearing is required when proving phone service and communicating in person. The need to lift, drag, and push files, computer reports, or other materials weighing up to 25 pounds also is required.

Disaster Service Worker: In accordance with Government Code Section 3100, City of Ojai Employees, in the event of a disaster, are considered disaster service workers and may be asked to respond accordingly.

This recruitment will remain open until filled and may close at any time without notice. Applicants are encouraged to submit applications as soon as possible. Facsimiles, electronic mail, photocopies, and final filing date postmarks will not be accepted.

The City of Ojai is an Equal Opportunity/ADA Employer.