Department Human Resources Analyst III

Research and analyze procedures, policies, legal requirements and/or costs of an existing system or procedure to determine if improvement opportunities exist. Research, write and prepare comprehensive and statistical reports, grants, quotes, proposals, correspondence, procedural manuals, and forms. Directs and oversees a quality management process that includes establishing goals and objectives, enhancing staff, and resource and development. Supervise, train, and maintain standards of practice and evaluate employee performance and competency. Communicate to staff and others information concerning rules, policies, regulations, payroll data, leave of absence, medical accommodation, and workers' compensation. Meet with executive management, to interpret and explain personnel functions and to discuss personnel issues. Act as a liaison between staff and Human Resources and Development, Auditor's Payroll Division, and Risk Management. Monitor and evaluate programs as to their effectiveness and prepare recommendations as to improvements. Assist with analyzed, ongoing reports on a wide variety of topics to assist in daily decisions and monitor ongoing functions within the department/agency. Coordinate and facilitate meetings to discuss county budget timelines and enter data into a County-wide budget software. Analyze, generate reports, prepare, and justify the need for budget-related items. Contact other agencies to gather information and recommend revisions or improvements. May coordinate the department/agency safety program with the County-wide safety program. Coordinate with Risk Management on workers compensation claims, accommodations, and ergonomic evaluations. Administer and manage employees leave of absences including communication with the employee and supervisor, eligibility determination, designation noticing, tracking of hours used and data entry into the Human Resources information system. Prepare accounting entries to record the payroll to the County accounting system and generate reports to other governmental and outside agencies. Calculate deductions, attachments, prepare payments for various organizations, and balance amounts with payroll. Complete reconciliation of various department/agency budget and payroll items. Work in conjunction with managers/supervisors, HRD and/or department/agency staff to develop recruitment goals and strategies based on the needs of the department/agency. Coordinate with HRD and the department/agency hiring manager(s) on vacant positions to generate recruitment material and to screen resumes and job applications received. Coordinate job interviews, perform reference checks, extend offers for positions, and coordinate the onboarding process for new hires. Develop, conduct, and coordinate HR training. Attend various seminars, training, and workshops to maintain and update job knowledge. Periodically review and analyze existing electronic data processing systems to determine if systems are currently operating or can be changed to operate at maximum efficiency for minimum cost. Write policies and procedures as requested to implement changes or new programs/services.

Essential job duties may be assigned that are not listed above but are relative to this job classification. (Reasonable accommodation will be made when requested and determined by the County to be appropriate under applicable law.)

Education: Equivalent to graduation from an accredited college or university with a bachelor's degree in Human Resources, business or public administration, or a closely related field.

Experience:Two (2) years of responsible experience working in Human Resources, specializing in recruitment, leaves of absence, analytics, safety, payroll and/or disability management programs.

Knowledge of:

Federal and state laws on Human Resources such as recruitment, Cal-OSHA, payroll processing activities, garnishment, wage attachment rules, leave of absences, and medical accommodations, such as FLSA, ADA, FEHA, FMLA, CFRA, and PDL. Principles and practices of administration including organizational patterns and analysis, fiscal and personnel management. Tools, practices, and resources to gather and research data. Descriptive statistics sufficient to reflect results of research. Principles and methods of supervision, including evaluation, counseling, motivation, and training. Customer services practices, tools, and trends. Relevant resources, technology, and practices of Human Resources and personnel practices Office practices, methods, forms, equipment, and management principles including automated systems to assess need, capacity, and cost effectiveness. Current personnel, payroll, and leave policies and procedures. Legislative and program trends at local, State and Federal levels related to personnel, payroll, and leaves. Customer services practices, tools, and trends. Relevant resources, technology, and practices of Human Resources and personnel practices. Principles and practices of government budget preparation. Program development and evaluation.

Work and communicate effectively with people of various education and socioeconomic backgrounds by respecting beliefs, interpersonal styles, attitudes, and behaviors of both clients and co-workers.

Operate office equipment inclusive of computer, keyboard, and all appropriate electronic equipment. Communicate sufficiently to interpret and explain general and technical information to others. Read, understand, and interpret laws, regulations, personnel policies, memoranda of understanding, and other changes that apply to payroll and leave processing. Strong interpersonal skills, that include providing patience, tact, and courteous service when working with others Perform highly technical fiscal and statistical recordkeeping. Research, collect and organize material into a manageable form. Analyze and evaluate program effectiveness operating procedures to develop practical improvements. Establish rapport and maintain effective working relationships with those contacted in the course of work. Communicate clearly and concisely, verbally and in writing. Write clear, grammatically correct reports, grants, letters, and other documents. Read and understand verbal and written instructions and information, both general and technical, and convey clearly to others. Coordinate training and instruction for staff in payroll, leaves, and other personnel practices, policies, and procedures. Establish and maintain a cohesive team-oriented environment. Complete multiple priority projects with strict deadlines. Recognize and maintain confidentiality of information in compliance with laws and regulations. Handle confidential matters discreetly and effectively. Lead others in the principles and practices of budget preparation.

Possession of, or the ability to obtain an appropriate, valid California driver's license.

Possession of Certificated Safety Professional (CPS) certificate or OSHA (30 Hour) Certified Professional Disability Manager Certification. SHRM Certified Professional (SHRM-CP) or SHRM Senior Certified Professional (SHRM-SCP) credential. IPMA-HR Certified Professional (IPMA-CP) or IPMA-HR Senior Certified Professional (IPMA-SCP) credential.

Conditions of Employment:
Candidates selected will be required to pass a pre-employment drug and alcohol screening. Additionally, a background investigation may also be conducted, which may include a re-investigation every 10 years for some positions.An Employment Eligibility Verification using E-Verify may be required on the first day of employment for some positions.Some job classes may also require a physical exam.
College Cost Reduction Access Act:
This may be a qualifying position for student loan forgiveness through the College Cost Reduction and Access Act (CCRAA). Only student loan payments made after October 1, 2007 and in a qualified repayment plan are eligible. For more information you are encouraged to speak with your student loan service or visit: https://studentaid.gov/manage-loans/forgiveness-cancellation/public-service