Department Business Administrator Iii

This position may be eligible for Hybrid Work, working remotely for up to two days per week after the initial 90 days of employment.

Salary Range: $65,866/year or higher, commensurate with experience and/or education

JOB SUMMARY

The Department Business Administrator III manages the administrative, financial, and human resources operations of a complex department.

DUTIES

• Plans and manages the department's human and financial resources to support department objectives
• Provides financial accountability and ensures compliance with state, university, and external funding agency guidelines; responsible for all administrative and financial affairs of the department, including personnel, procurement, travel, accounts payable, accounts receivable and general accounting-related issues within the department
• Establishes the work assignments of staff and provides guidance as needed; fills vacancies, defines job duties, sets performance goals, and conducts annual performance appraisals; counsels employees and recommends disciplinary action; makes recommendations on promotions and new hires
• Establishes or participates in the establishment of operational and administrative guidelines and inventory controls; enforces safety compliance rules and regulations
• Serves as the department liaison with Payroll, Human Resources, and other Department Business managers
• Oversees the management and maintenance of the database for all personnel and payroll records

MARGINAL DUTIES

• Performs tasks related to specific department/college
• Performs other duties as assigned

SUPERVISORY RESPONSIBILITIES

Direct Reports:

• Supervises full-time and/or part-time employees

Delegation of Work:

• Supervises full-time and/or part-time employees

Supervision Given:

• Makes final decisions on evaluating employee performance, hiring new employees, and disciplinary actions
• Makes final decision on scheduling employee work hours
• Makes final decision on coaching and counseling; training; provides recommendations on handling employee grievances and complaints; and makes a final decision on granting time off

KNOWLEDGE, SKILLS, AND ABILITIES

Knowledge:

• Knowledge of all relevant university policies and procedures and of the related trends, issues, and accepted practices
• Knowledge of basic accounting and budget management practices
• Knowledge of the principles of purchasing in a higher education environment

Skills:

• Good technical skills, including proficiency in MS Office and PeopleSoft
• Strong analytical and problem-solving skills
• Excellent interpersonal and communication skills
• Good organizational and time management skills

Abilities:

• Ability to manage staff
• Ability to multitask
• Ability to be flexible
• Ability to effectively communicate with a wide range of individuals and constituencies in a diverse university community

WORK LOCATION AND PHYSICAL DEMANDS

Primary Work Location:

• Works in an office environment

Physical Demands:

• Work is performed in a typical interior work environment that does not subject the employee to any unpleasant elements
• The individual has discretion in relation to walking, standing, etc., and has minimal exposure to physical risks
• Must have precise hand-eye coordination and the ability to identify and distinguish colors
• Must have the ability to move items of up to 30lbs

EEO/AA

Required Education:

• Bachelor's degree

Required Experience:

• Minimum of four (4) years of related job experience

License/Certification:

• None required

PREFERRED QUALIFICATIONS

• Supervisory experience