Custom Administrative Assistant, Mount Pleasant Campus

Be proactive and available to support the Student Pastor and ministry in achieving goals.

Manage day-to-day functions and tasks that assist the central Student Ministry.

• Organization:

  • Create and Oversee annual student ministry calendar.

  • Schedule events/activities, including all student ministry logistics

  • Manage and maintain student pastors schedule, speaking engagements, travel, meetings and appointment.

  • Update Ministry and Pastors calendar with department and church wide events.

  • Keep all information in an organized and usable way.

  • Maintain records of attendance, finances, and event information and meetings.

  • Provide reports on attendance, students, leaders, events, and finances.

  • Streamline work efficiency within the ministry.

  • Office Duties: place orders, misc. purchases, maintain records, manage systems, and perform basic bookkeeping.

• Communication

  • Respond to all emails, voicemails, and calls within 24 hours and distribute accordingly to appropriate campuses or staff for effective follow up.

  • Manage incoming and outgoing mail for central ministry.

  • Promote student ministry events and information by sending letters, emails, postcards.

  • Inform staff, volunteers, and church of all events, requests, responsibilities, and details.

  • Serve as Information and support to all campus youth pastors, ministries, and inquiries.

  • Maintain great reputation and working relationship with all other Seacoast Church departments.

  • Schedule and follow through with all central design, video etc. requests.

  • Promptly respond to critical needs.

• Finances

  • Oversee budget and accounting process for Seacoast Central Student Ministry, including creation and maintenance of annual budget, monthly expense reports, reimbursements, and month end reporting.

  • Prepare and submit purchase orders, receipts and check requests for Central Student Ministries.

  • Measurable: On time with accounting deadlines.

• General

  • Maintain central student office and supplies.

  • Attend weekly weekend services (server where needed).

  • Meet weekly with team overseeing direction and creative planning.

  • Attend all required staff meetings.

  • Attend all required ministry trips.

  • Serve as first point of contact for and Face of Student Ministry on weekends, events, trips, etc.

  • Take notes to assist Student Pastor with follow up from Weekend, trips and events to help make it better.

  • Plan, coordinate, and execute applicable ministry events.

  • Additional duties and responsibilities as required on the Central Team.

  • Job Essentials:

  • As a religious organization, Seacoast makes hiring decisions aligned that are aligned to our faith and beliefs.

  • A calling to learn and serve the Seacoast Church Student Ministry.

  • Insane attention to detail and accuracy.

  • Champion Organizer & Planner: Must manage multiple projects, prioritize responsibilities, and provide effective results in a timely and efficient manner.

  • Communication skills (written and verbal).

  • Live and drive Seacoast cultural values to Love God. Love People. Make it Better. And Have a Good Attitude.