Contract Administrator

Company: IPS Group, Inc. is a design, engineering and manufacturing company focused on low power wireless telecommunications and parking technologies. IPS manufactures its products locally and has been delivering world-class solutions to the telecommunications and parking industries for over 22 years. The company is best known for their patented credit card enabled, solar powered single-space parking meter and web-based management system.

• • Maintain and update contracts database for all customer and vendor contracts including amendments, Non-Disclosure Agreements, License Agreements, Master Service Agreements, etc.
  • Ensure key terms including pricing, renewal dates etc. are summarized and easily accessible by key stakeholders including Sales, Customer Support, Operations, Finance and Legal.
  • Monitor customer contract expiration dates and annual price increase anniversaries. Proactively work with customers, Sales and Finance to ensure renewals and/or price increases are in place.
  • Review and verify accuracy of incoming orders before they are marked closed/won in CRM.
  • Ensure Sales uses the latest price lists, and any pricing changes are reflected in customer quotes and discussions.
  • Partner with Finance to ensure the customer contract terms, pricing etc. are accurately reflected in the Orders and ERP generated Invoices.
  • Ensure compliance with Insurance requirements on all contracts.
  • Advise management of contract-related issues and obligations to ensure they are addressed in a timely manner.
  • Maintain an awareness of regulatory changes and their impact on contracts.
  • Help accounting with reconciling collections and remittances for customers where the company acts as merchant of record.

• • Bachelor's Degree.
  • At least 3 or more years of experience working with contract administration.
  • Ability to handle multiple demands, prioritize, and allocate time.
  • Attention to detail, organized and able to keep track of tasks pending.
  • Proficiency in Microsoft Word, Excel, Power Point and familiarity with ERP, CRM and Contract management tools and working knowledge of Teams.
  • Excellent Interpersonal skills-maintains confidentiality.
  • Strong written and verbal communication skills.
  • Strong listening and comprehension skills with a supportive “Can Do” attitude.

Work Environment

The work environment described here is representative of those that an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with qualified disabilities to perform the essential functions.

Performing work on a desktop or laptop computer requiring manual dexterity to operate keyboards, fax machines, calculators, photocopying equipment, cell phone and multi-line phone could be typical of this position.

Note: The above statements are not intended to be an exhaustive list of all responsibilities, duties and skills required of personnel in this classification. Nothing in the job description restricts IPS Group, Inc. from the right to change, assign, or reassign duties and responsibilities at any time for any reason. Furthermore, they do not establish a contract for employment as this is an “AT-Will” employer.

It is the policy of IPS Group, Inc. not to discriminate against any applicant for employment, or any employee because of age, color, sex, disability, national origin, race, religion, sexual orientation, or veteran status.

Salary Range: $80k - $100k

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