Confidential Executive Coordinator - Law School

City University of New York (CUNY) School of Law seeks qualified candidates for the position of Confidential Executive Coordinator. CUNY School of Law is a national leader in progressive legal education with a dual mission of training a diverse group of students to become excellent public interest attorneys and providing access to the profession for members of historically underrepresented communities. As part of its mission, theSchool prepares students to practice "Law in the Service of Human Needs," including intensive license preparation.

Reporting to the Chief of Staff, the duties of the position include but are not limited to:

• Perform routine but important front office administrative functions: properly route telephone calls and messages and respond to the college community and external stakeholders who contact the office by providing basic information, instructions, and materials and referring matters to the Dean or other staff as appropriate, ensuring timely responses.

• Assisting and providing administrative support to the Chief of Staff

• Prepares meeting materials, including creating meeting agendas and coordinating special arrangements as needed.

• Conducts research as needed, assembles, and prepares reports for the Dean.

• Prepares letters, memos, and other documents as requested by the Dean.

• Coordinate the logistics for on- and off-campus meetings, such as scheduling setup of A/V and other equipment, organizing handouts and presentation materials, and handling all other activities contributing to a successful meeting.

• Conduct internet and/or database research relevant to assigned tasks and as requested to advance the work of the Office of the Dean.

• Log and distribute incoming and outgoing mail and packages; maintain accurate mailing and contact databases. Maintain inventory of office supplies, order supplies and schedule the use of the conference rooms managed by the Dean’s office.

• Assists with special projects as needed.

• Performs other duties as assigned.

QUALIFICATIONS

Bachelor's degree required.

Preferred Qualifications

- Advanced written and verbal communication skills

- Proficiency with office productivity tools including Office365, Zoom and/or Peoplesoft software

CUNY TITLE OVERVIEW

Provides administrative support as a confidential assistant to a Campus or University Executive.

- Coordinates office operations such as meetings, communications, events, and reports

- Maintains extensive files and records for the unit

- Maintains accurate calendars, schedules, and key dates

- Collects data for, prepares, and distributes reports and presentations using appropriate technology; runs basic system queries and reports

- Updates office databases, lists, and files to ensure completeness and accuracy; maintains current information on department web site(s), manuals, and other materials

- Provides clear communications on the Executive's behalf both within and outside the unit

- Performs related duties as assigned.This position is excluded from union representation.

CUNY TITLE

Assistant to HEO

FLSA

Non-exempt

COMPENSATION AND BENEFITS

$54,268 - $65,946

Salary commensurate with education and experience.CUNY's benefits contribute significantly to total compensation, supporting health and wellness, financial well-being, and professional development. We offer a range of health plans, competitive retirement/pension benefits and savings plans, tuition waivers for CUNY graduate study and generous paid time off. Our staff also benefits from the extensive academic, arts, and athletic programs on our campuses and the opportunity to participate in a lively, diverse academic community in one of the greatest cities in the world.

CLOSING DATE

This position is open until filled with resume review scheduled to begin on March 25, 2024.

JOB SEARCH CATEGORY

CUNY Job Posting: Managerial/Professional

EQUAL EMPLOYMENT OPPORTUNITY

CUNY encourages people with disabilities, minorities, veterans and women to apply. At CUNY, ItalianAmericans are also included among our protected groups. Applicants and employees will not be discriminatedagainst on the basis of any legally protected category, including sexual orientation or gender identity.EEO/AA/Vet/Disability Employer.

Job Type: Full-time

Pay: $54,268.00 - $65,946.00 per year

Benefits:

• 401(k)
• Dental insurance
• Employee assistance program
• Employee discount
• Flexible spending account
• Health insurance
• Health savings account
• Life insurance
• Paid time off
• Parental leave
• Professional development assistance
• Retirement plan
• Tuition reimbursement
• Vision insurance

Schedule:

• 8 hour shift
• Day shift
• Monday to Friday

Ability to Relocate:

• Long Island City, NY 11101: Relocate before starting work (Required)

Work Location: Hybrid remote in Long Island City, NY 11101