Executive Coordinator

ABOUT THE JOB:

• Complete a broad variety of administrative tasks that facilitate the Executive's ability to effectively lead the organization
• Maintain Executive's appointment schedule by planning and scheduling meetings, conferences, teleconferences, and travel
• Scheduling personal appointments (medical, pets, cars, personal, home, maintenance, etc.)
• Strategically manage Executive's time with respect to the organization's priorities, goals, and objectives. This includes understanding important initiatives and managing calendars accordingly
• Prepare reports by collecting and analyzing information
• Represent the Executive by attending meetings in the Executive's absence, take accurate and comprehensive notes, and follow-up on action items from prior meetings
• Handle correspondence directed to managers
• Compile letters, notes, memos, emails, and documents
• Research, prioritize, and follow-up on incoming issues and concerns
• Manage Executive's email accounts
• Prepare presentations
• Review NDA's and other contracts
• Screen and direct phone calls
• Manage personal requests from the Executive such as running errands, bill paying, vacation planning, appointment setting, etc.

SCHEDULE:

• Monday-Friday from 7am-4pm

MINIMUM QUALIFICATIONS & REQUIREMENTS:

• High level of integrity due to dealing with sensitive and confidential information
• Ability to function autonomously and manage competing priorities
• Ability to independently execute instructions with great attention to detail and consistently produce work that is thorough and meticulous
• Ability to complete a high volume of tasks and projects with little guidance
• Proven ability to track and organize projects in a demanding environment
• Well-developed organizational skills
• Reliable transportation
• Proficient in Microsoft Office, specifically Microsoft Excel
• Good math skills and the ability to spot numerical errors
• Experience in bookkeeping and/or degree in accounting a plus
• Available to text/phone after hours, if needed
• Willing to respond to time-sensitive phone/email requests outside of normal business hours

BENEFITS SUMMARY:

• Paid weekly
• Health Insurance
• Dental Insurance
• Vision Insurance
• 401k Plan
• 401k Match
• Paid Holidays
• Paid Time Off
• Company Paid Life Insurance Policy

About Us:
Triple Cities Metal Finishing provides a wide variety of surface finishing options to a multitude of industries including aerospace, agricultural, automotive, computer, electronics, household, industrial, medical, military, construction, and office parts.
Since 1945, TCMF has made innovative, as well as necessary changes in the way we conduct everyday business. From advanced surface preparation to highly technical finishing processes, we can handle the smallest pieces to large parts over 30 feet long.
Our three shifts of skilled professionals in our 125,000 square foot facility have made us the vendor of choice for metal finishing for Northeastern United States. Whether it is electroplating, electroless plating, wet paint, or powder coat, we finish it right the first time!
EEO Policy:
Triple Cities Metal Finishing provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state, or local laws.