College Coordinator

Special Instructions to Applicants : All interested applicants must attach a cover letter and a resume in the Supporting Documents section of the application in a PDF format . Please note that the applicant tracking system does not convert attachments in Word format successfully

Position Summary

The College Coordinator plays a pivotal role as the administrative lead for the college, collaborating closely with the college magisters to ensure the seamless day-to-day operation of the college. Reporting to the college magister and with a secondary reporting line to the assistant dean, the Coordinator is responsible for managing the college office, overseeing the college budget, and actively contributing to the planning and execution of college-wide events and programming.

This position is fully in-person.

The expected hiring range is between $42,500 and $45,000 annually, contingent upon qualifications and experience.

Requirements

• Bachelor’s Degree
  • In lieu of the education requirement, additional related experience, above and beyond what is required, on an equivalent year-for-year basis may be substituted
• 1+ years experience in a business office or university department setting
  • In lieu of the experience requirement, additional related education, above and beyond what is required, on an equivalent year-for-year basis may be substituted
• Skills
  • A commitment to diversity and inclusion
  • Effective communication skills, including written, oral, and visual
  • Ability to apply student development and learning outcomes theories
  • Ability to manage events and programs
  • Ability to learn processes to complete financial transactions
  • Excellent customer service and interpersonal skills

Essential Functions

• Supports department and area mission vision and goals
• Assists in the development, planning and implementation of programming and outreach for student leaders and the campus community
• Coordinates leadership development programming for student leaders
• Responsible for logistics and marketing related to area(s) of responsibility
• Documents and assesses area functions on a regular basis
• Contributes to the development of marketing materials and strategies, assists in planning and developing programming activities, outreach functions, events, and fundraising
• Performs all other duties as assigned

Additional Functions

• Manages the college office, including receiving, processing and distribution mail
• Provides guidance to students on a range of issues to assist them in making appropriate choices and decisions and directs them to the appropriate University resources.
• Implements, administers, and evaluates day-to-day business and administrative activities of the college
• Assists in managing unit budgets and monitors and approves expenditures, including iO line manager for student accounts and delegate for magister expenses
• Guides student leaders to nurture independence in the experiential learning environment
• Assist the college magisters and core team members with crisis management due to student wellbeing, inclement weather, college functions, etc.
• Assists in the housing process at the college in collaboration with the college magister, student leadership, and Housing and Dining

Preferences

• One year or more in related student services or administrative office experience
• Experience working with college students
• Rice experience
• Knowledge of a university setting and the terminology associated within
• Knowledge of FERPA and Title IX
• Experience with Banner, Google Docs, BOX, Adobe Sign, Oracle Systems

Rice University HR | Benefits

https://knowledgecafe.rice.edu/benefits

Rice Mission and Values

Mission and Values | Rice University

Rice University is an Equal Opportunity Employer with commitment to diversity at all levels, and considers for employment qualified applicants without regard to race, color, religion, age, sex, sexual orientation, gender identity, national or ethnic origin, genetic information, disability or protected veteran status.

Faculty and staff are expected (but not required) to have completed a full vaccination series for COVID-19 (currently defined as full course COVID-19 Vaccine (typically two shots of a WHO-approved COVID-19 Vaccine or one J&J) and a COVID-19 booster. Rice does not require documentation for COVID 19 vaccination at this time for faculty and staff. More information can be found here: https://coronavirus.rice.edu/policies