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Client AR/AP Support
Are you proud of your attention to detail? Do you thrive in a fast-paced environment doing meaningful work? Then please read on…
We are a growing full-service fiduciary/care management company (in business over 10 years) looking for the right person to join our amazing team.
Our office supports our clients through Trust and Estate Administration, Financial and Health Care Powers of Attorney, Conservatorships, and Care Management. Our new office team member must have a true desire and commitment to serve the needs of our clientele of elders and individuals with special needs. (Office is HIPAA compliant)
This is a great opportunity for recent grads, those returning to work, or parents with school age children. This role also offers growth opportunities.
This is an in-office position and is full-time (30-40 hrs per week). Hours are flexible with 9 am start time, $23-$28/hr to start DOE (re-evaluation after 90-day introductory period). Start date ASAP.
Under the supervision of the Bookkeeping Services Lead, the ideal candidate will provide support to both the bookkeeping and administrative staff.
Essential duties:
- Assist with monthly client invoicing from proprietary client data and billing management system (including AR tracking, e-filing, and data entry).
- Assist with client AP (keep financial records in client files in good order, perform bank reconciliations in Quicken, and assist with client payables tracking).
- Download, scan, fax, edit, and manipulate a high volume of PDF documents.
- Prepare, modify, and format spreadsheets using Excel including simple mathematical formulas.
- File or sort client paper financial and/or client household documents as needed.
- Serve as Administrative back-up. Update client database with informational changes. Research and obtain any missing information.
- Research and make online purchases for clients at the request of the care manager. (as needed)
- Manage inventory and online ordering of office supplies and maintain office equipment.
- Daily team-based interactions to resolve issues pertaining to clients’ needs.
- Client support (as needed). Travel to client residences or banks to perform client related activities.
Requirements:
- Excellent verbal and written communication skills.
- Proactive, responsible, punctual with the highest standards of personal Integrity.
- Meticulous attention to detail, and a commitment to quality.
- Dedicated team player – resourceful and creative, yet able to take direction.
- AA or bachelor’s degree preferred, or 2+ years relevant AR/AP experience.
- Valid California driver’s license with up-to-date auto insurance (preferred)
- Willing to undergo a hiring background check, fingerprinting, and drug test.
Skills:
- Confident proficiency with Microsoft Office Suite, with emphasis on Word and Excel and Adobe Acrobat. Familiarity with DropBox and GoogleDocs.
- Must have general accounting knowledge.
- Bookkeeping experience a plus - basic familiarity with Quicken/Quickbooks.
- Excellent phone manner and customer service.
